WINS ISM CHECKLIST

1.0 GENERAL

Does the crew know what the objective of ISM code is? (Auditee can explain ISM objectives to ensure safety at sea, prevention of human injury or loss of life and avoidance of damage to the environment, in particularn to the marine environment and to property )

Does the officer know how many element of the ISM code are? (13 Elements + 3 Elements Certification and Verification)

Is the officer aware of and able to explain the applicability of the ISM code? (Auditee can give some examples of ISM Code applicabilities such as Master Overriding Authority, PMS, PTW, etc)

Is the SMS manual on board complete, and updated? (Check if the SMS hardcopy is obsolete and softcopy is available)

2.0 SAFETY AND ENVIRONMENTAL POLICY POSTED

Is the most updated version of the HSEQ Policy posted?

Do crew members know the HSEQ Policy?

3.0 COMPANY RESPONSIBILITIES AND AUTHORITY

Does DOC on board is updated?

Are personnel familiar with their defined responsibilities? (As required in OSM)

4.0 DESIGNATED PERSONASHORE

Do crew members know who the designated person ashore is?

Do crew members know the role of the designated person ashore? (Auditee can explain the role of DPA is to ensure a reliable connection between the company and the crew and to supervise the safe operation of the vessel)

5.0 MASTER'S RESPONSIBILITY AND AUTHORITY

Can the Master describe Master's overriding authority?

Is the Master aware of his responsibilities? (As stated in OSM 12.2.1)

Are there current Master's standing and night orders in accordance with the Safety Management System? (Ensure Master's standing and night orders are completely filled and signed by Master)

Is master confirming the crew knowledge on the procedures and processes specified in the Safety Management System? (Check the latest crew join on board and Orientation Training Program)

Is Master Review made available on board ? Verify whether the Master Review is updated at least 12 months from the previous. (Please note the latest date of Master Review)

6.0 RESOURCES AND PERSONNEL

Is the Master properly qualified for the vessel and voyage? (Check the safe manning against CoC)

Is the crew properly qualified for the vessel and voyage? (Check the safe manning against CoC)

Have all new crew members been given a vessel Orientation Program Training upon assignment or transfer to the vessel?

Have crew members met requirements of the company for onboard training? (Check the QHSE Passport Validity)

Is onboard common language established ?

Have watch keeping schedules been established and a record of rest maintained as per STCW? (Check the crew rest hour and watch keeping schedules)

7.0 SHIPBOARD OPERATION

Are relevant charts and navigational publications updated?

Are pre-departure/arrival checks performed? (Refer to VOM 15)

Are voyage plans prepared prior to departure? (Refer to VOM 11)

Are vessel logs (decks, engine, gmdss, radio) complete, accurate, and up to date?

Are proper handovers conducted for bridge and engine room personnel? (Refer to VOM 4, check the hand over documents)

Is garbage managed in accordance with Waste Management procedures? (Refer to VOM 22)

Are bunker notes (pre-bunker meeting & briefing, bunkering procedure checklist) and fuel samples maintained for each bunkering operation? (Refer to VOM 20)

Is there evidence of proper disposal of waste oil? (Check the receipt notes and Oil Record Book)

Are work permits complete for the appropriate task? (Refer to VOM 19)

Is there evidence of use of lockout tagout (energy isolation) on board? (Refer to VOM 19.2.5 and 19.2.5.1)

Are HIRADCs performed for required task?

Are deck crew familiar with life saving and fire fighting appliances (LSA/FFA) (Deck crew know how to use the LSA/FFA)

Has safety officer inspection checklist been conducted as described in VOM 7?

Is a safe method of embarkation and disembarkation available?

8.0 EMERGENCY PREPAREDNESS

Are muster point and muster list available and updated? (Ensure muster list is synchronized with latest crew list)

Have emergency drills been carried out as described in ERM 5 ? (Ensure drill report signed by Port Captain)

Can crew members demonstrate their responsibilities in various emergency drills?

Are emergency and life saving equipment accessible and available for immediate use?

Has general alarm and Public Addressor (PA) System been tested? Please check the record and conduct alarm and PA System test during Internal Audit

Are means of escape and access free from obstruction?

Are fire and safety plans current and up to date as per crew list?

9.0 REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS, AND HAZARDOUS OCCURENCES

Does crew issue safety observation card ? (Minimum 1 SOC / crew / month)

Can crew members describe how documents (internal audit, incident investigation report) are controlled ?

Can Master and Officer describe the difference between a near miss, safety observation, and an incident and how to report, file and close each out?

Have corrective actions been implemented? (Check the Internal Audit Report and Investigation Report on board)

10.0 MAINTENANCE OF THE SHIP AND EQUIPMENT

Is the vessel clean, tidy, and well illuminated?

Are daily, weekly, monthly, quarterly, and annual condition reports completed accurately? (PMS status)

Are outstanding standard jobs addressed in a timely manner? (Check outstanding status in PMS)

Is the 15 ppm oil content alarm correctly adjusted and operating properly ?

Are pipes and valves are painted black for Sewage, Bilge and OWS ? Are overboard valves locked ?

Is the Oil Filtering Equipment (OFE) in OWS system effectively inspected, tested and maintained in accordance with the planned maintenance system (PMS) on board?

Are bilges alarm operating properly?

Are emergency stop ME and AE operating properly?

Are water tight doors working properly?

11.0 DOCUMENTATION

Does vessel have required and updated nautical publications on board?

Is the vessel free of any obsolete documents on board? (Check the SMS hardcopy is already obsolete)

12.0 COMPANY VERIFICATION, REVIEW AND EVALUATION

Has an internal audit been carried out within the previous 12 months?

Were corrective actions implemented in a timely manner?

Are there any outstanding corrective actions from previous audits?

13.0 CERTIFICATION AND VERIFICATION

Is the Safety Management Certificate valid?

Is the Document of Compliance available onboard and updated?

Is all certificate on board is valid?

Has the Safety Management Certificate been subject to an intermediate verification?

14.0 WINS ISP

Is the WINS ISP poster posted on board?

Are crew members aware of Lifesaving Rules ? (Crew can mention 12 Lifesaving Rules)

Do crew members know the latest campaign? (Verify crew knowledge on latest campaign)

Have safety pyramid board columns updated accordingly?

Do crew members know the latest Learning Engagement Tools and Reflective Video?

Do crew members know the latest Resilience Topic?

15.0 WELL BEING

Do crew members know Well Being Program?

Does cook know the nutrition guideline?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.