WINS ISM CHECKLIST

• Conducted on

  Date

• Prepared by

• Location
  Address

1.0 GENERAL

• Does the crew know what the objective of ISM code is? (Auditee can explain ISM objectives to ensure safety at sea, prevention of human injury or loss of life and avoidance of damage to the environment, in particularn to the marine environment and to property )

  Yes

  No

  N/A

• Does the officer know how many element of the ISM code are? (13 Elements + 3 Elements Certification and Verification)

  Yes

  No

  N/A

• Is the officer aware of and able to explain the applicability of the ISM code? (Auditee can give some examples of ISM Code applicabilities such as Master Overriding Authority, PMS, PTW, etc)

  Yes

  No

  N/A

• Is the SMS manual on board complete, and updated? (Check if the SMS hardcopy is obsolete and softcopy is available)

  Yes

  No

  N/A

2.0 SAFETY AND ENVIRONMENTAL POLICY POSTED

• Is the most updated version of the HSEQ Policy posted?

  Yes

  No

  N/A

• Do crew members know the HSEQ Policy?

  Yes

  No

  N/A

3.0 COMPANY RESPONSIBILITIES AND AUTHORITY

• Does DOC on board is updated?

  Yes

  No

  N/A

• Are personnel familiar with their defined responsibilities? (As required in OSM)

  Yes

  No

  N/A

4.0 DESIGNATED PERSONASHORE

• Do crew members know who the designated person ashore is?

  Yes

  No

  N/A

• Do crew members know the role of the designated person ashore? (Auditee can explain the role of DPA is to ensure a reliable connection between the company and the crew and to supervise the safe operation of the vessel)

  Yes

  No

  N/A

5.0 MASTER'S RESPONSIBILITY AND AUTHORITY

• Can the Master describe Master's overriding authority?

  Yes

  No

  N/A

• Is the Master aware of his responsibilities? (As stated in OSM 12.2.1)

  Yes

  No

  N/A

• Are there current Master's standing and night orders in accordance with the Safety Management System? (Ensure Master's standing and night orders are completely filled and signed by Master)

  Yes

  No

  N/A

• Is master confirming the crew knowledge on the procedures and processes specified in the Safety Management System? (Check the latest crew join on board and Orientation Training Program)

  Yes

  No

  N/A

• Is Master Review made available on board ? Verify whether the Master Review is updated at least 12 months from the previous. (Please note the latest date of Master Review)

  Yes

  No

  N/A

6.0 RESOURCES AND PERSONNEL

• Is the Master properly qualified for the vessel and voyage? (Check the safe manning against CoC)

  Yes

  No

  N/A

• Is the crew properly qualified for the vessel and voyage? (Check the safe manning against CoC)

  Yes

  No

  N/A

• Have all new crew members been given a vessel Orientation Program Training upon assignment or transfer to the vessel?

  Yes

  No

  N/A

• Have crew members met requirements of the company for onboard training? (Check the QHSE Passport Validity)

  Yes

  No

  N/A

• Is onboard common language established ?

  Yes

  No

  N/A

• Have watch keeping schedules been established and a record of rest maintained as per STCW? (Check the crew rest hour and watch keeping schedules)

  Yes

  No

  N/A

7.0 SHIPBOARD OPERATION

• Are relevant charts and navigational publications updated?

  Yes

  No

  N/A

• Are pre-departure/arrival checks performed? (Refer to VOM 15)

  Yes

  No

  N/A

• Are voyage plans prepared prior to departure? (Refer to VOM 11)

  Yes

  No

  N/A

• Are vessel logs (decks, engine, gmdss, radio) complete, accurate, and up to date?

  Yes

  No

  N/A

• Are proper handovers conducted for bridge and engine room personnel? (Refer to VOM 4, check the hand over documents)

  Yes

  No

  N/A

• Is garbage managed in accordance with Waste Management procedures? (Refer to VOM 22)

  Yes

  No

  N/A

• Are bunker notes (pre-bunker meeting & briefing, bunkering procedure checklist) and fuel samples maintained for each bunkering operation? (Refer to VOM 20)

  Yes

  No

  N/A

• Is there evidence of proper disposal of waste oil? (Check the receipt notes and Oil Record Book)

  Yes

  No

  N/A

• Are work permits complete for the appropriate task? (Refer to VOM 19)

  Yes

  No

  N/A

• Is there evidence of use of lockout tagout (energy isolation) on board? (Refer to VOM 19.2.5 and 19.2.5.1)

  Yes

  No

  N/A

• Are HIRADCs performed for required task?

  Yes

  No

  N/A

• Are deck crew familiar with life saving and fire fighting appliances (LSA/FFA) (Deck crew know how to use the LSA/FFA)

  Yes

  No

  N/A

• Has safety officer inspection checklist been conducted as described in VOM 7?

  Yes

  No

  N/A

• Is a safe method of embarkation and disembarkation available?

  Yes

  No

  N/A

8.0 EMERGENCY PREPAREDNESS

• Are muster point and muster list available and updated? (Ensure muster list is synchronized with latest crew list)

  Yes

  No

  N/A

• Have emergency drills been carried out as described in ERM 5 ? (Ensure drill report signed by Port Captain)

  Yes

  No

  N/A

• Can crew members demonstrate their responsibilities in various emergency drills?

  Yes

  No

  N/A

• Are emergency and life saving equipment accessible and available for immediate use?

  Yes

  No

  N/A

• Has general alarm and Public Addressor (PA) System been tested? Please check the record and conduct alarm and PA System test during Internal Audit

  Yes

  No

  N/A

• Are means of escape and access free from obstruction?

  Yes

  No

  N/A

• Are fire and safety plans current and up to date as per crew list?

  Yes

  No

  N/A

9.0 REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS, AND HAZARDOUS OCCURENCES

• Does crew issue safety observation card ? (Minimum 1 SOC / crew / month)

  Yes

  No

  N/A

• Can crew members describe how documents (internal audit, incident investigation report) are controlled ?

  Yes

  No

  N/A

• Can Master and Officer describe the difference between a near miss, safety observation, and an incident and how to report, file and close each out?

  Yes

  No

  N/A

• Have corrective actions been implemented? (Check the Internal Audit Report and Investigation Report on board)

  Yes

  No

  N/A

10.0 MAINTENANCE OF THE SHIP AND EQUIPMENT

• Is the vessel clean, tidy, and well illuminated?

  Yes

  No

  N/A

• Are daily, weekly, monthly, quarterly, and annual condition reports completed accurately? (PMS status)

  Yes

  No

  N/A

• Are outstanding standard jobs addressed in a timely manner? (Check outstanding status in PMS)

  Yes

  No

  N/A

• Is the 15 ppm oil content alarm correctly adjusted and operating properly ?

  Yes

  No

  N/A

• Are pipes and valves are painted black for Sewage, Bilge and OWS ? Are overboard valves locked ?

  Yes

  No

  N/A

• Is the Oil Filtering Equipment (OFE) in OWS system effectively inspected, tested and maintained in accordance with the planned maintenance system (PMS) on board?

  Yes

  No

  N/A

• Are bilges alarm operating properly?

  Yes

  No

  N/A

• Are emergency stop ME and AE operating properly?

  Yes

  No

  N/A

• Are water tight doors working properly?

  Yes

  No

  N/A

11.0 DOCUMENTATION

• Does vessel have required and updated nautical publications on board?

  Yes

  No

  N/A

• Is the vessel free of any obsolete documents on board? (Check the SMS hardcopy is already obsolete)

  Yes

  No

  N/A

12.0 COMPANY VERIFICATION, REVIEW AND EVALUATION

• Has an internal audit been carried out within the previous 12 months?

  Yes

  No

  N/A

• Were corrective actions implemented in a timely manner?

  Yes

  No

  N/A

• Are there any outstanding corrective actions from previous audits?

  Yes

  No

  N/A

13.0 CERTIFICATION AND VERIFICATION

• Is the Safety Management Certificate valid?

  Yes

  No

  N/A

• Is the Document of Compliance available onboard and updated?

  Yes

  No

  N/A

• Is all certificate on board is valid?

  Yes

  No

  N/A

• Has the Safety Management Certificate been subject to an intermediate verification?

  Yes

  No

  N/A

14.0 WINS ISP

• Is the WINS ISP poster posted on board?

  Yes

  No

  N/A

• Are crew members aware of Lifesaving Rules ? (Crew can mention 12 Lifesaving Rules)

  Yes

  No

  N/A

• Do crew members know the latest campaign? (Verify crew knowledge on latest campaign)

  Yes

  No

  N/A

• Have safety pyramid board columns updated accordingly?

  Yes

  No

  N/A

• Do crew members know the latest Learning Engagement Tools and Reflective Video?

  Yes

  No

  N/A

• Do crew members know the latest Resilience Topic?

  Yes

  No

  N/A

15.0 WELL BEING

• Do crew members know Well Being Program?

  Yes

  No

  N/A

• Does cook know the nutrition guideline?

  Yes

  No

  N/A