Employee Work Pattern

  • Estimate the percentage of time spent on word processing / date entry / emails etc

  • Estimate the time spent on other desk related tasks

  • Estimate the percentage of time spent on the telephone

  • Estimate the percentage of time spent at meetings, away from desk etc...

  • Does the employee have a variety of tasks that allow movement from a static position

  • If YES.... Does the employee have some control over the order in which the tasks are completed

  • Has the assessor explained the importance of taking short rest breaks?

  • Can the workstation layout be set up to suit the user?

Personal Factors

  • Does the employee report any discomfort or pain?

  • Is there a previous or related injury

  • Does he employee wear glasses for computer work? - do they need their eyes tested ?


  • Can the chair be correctly adjusted from a seated position?

  • Can the user get close to the workstation without impediment (chair arms fit under desk, plenty of clear leg room etc..)

  • Are the seat height and tilt adjusted so that the users thighs are parallel to the floor.
    Feet are resting on the floor or footrest

  • Chair height is such that the angle between upper and lower arms is more or equal when arms are hanging naturally with hands at the keyboard

  • Is the backrest at the correct height as to support the lower back

  • Does the chair have a stable 5 point base with casters

  • Is the size of the seat and backrest suitable for the users stature?

  • Can the chair be adjusted for height?

  • Is the chair adequately padded?


  • Is a footrest required to enable the employee to sit at their desk without pressure on the back of their thighs?

Desk or Workstation

  • Is the desk suitable for the work being performed?

  • Are all items on the desk arranged so that there is minimum reaching for frequently used items

  • Is the height suitable for the stature of the user?

  • Is there adequate room under the desk to allow safe leg movement for tasks


  • Is the monitor placed directly in front of and at a comfortable distance from the user (approx at arms length)

  • Is the top of the monitor adjusted to 10-15 degrees below eye level?

  • If a laptop is used has it been set up for desktop use?

  • Is the keyboard close to the front of the desk edge, directly in front of the user

  • Are the keyboard feet maintained in the lowered position

  • If a wrist rest is used, is it only used for resting between keying?

  • Is the mouse suitable for use

  • Is the mouse used with a combined hand wrist movement with hand and arm parallel to, but not touching the desk?

  • Is the mouse kept close to the keyboard on the same level?


  • Is a suitable document holder available

  • Is it placed in front of or close to the centre of the user?

  • Is a slope board available if required -for bulky documents


  • Is the telephone placed on the opposite side of the desk to the dominate hand and close to the user?

  • Is a headset available?

  • Does the user understand the damaging effects of cradling the handset or using poor posture while on he phone?

Layout / Storage

  • Is there sufficient storage space at the workstation

  • Are the floors clear of trip hazards?

  • Are the sharp corners of furniture etc, situated to avoid a hazard when passing?

  • Are electrical connections and cords in a safe location and condition (tagged & tested)


  • Does the lighting level appear to be satisfactory?

  • Is there gear on the screen?

  • Are ther reflections from work surfaces, windows, lights etc..

  • Is task lighting required - lamps etc....


  • Does the noise level allow concentration?

  • Is there 4 square meters of floor space exclusive of furniture, fittings and equipment per person.

  • Are carry bags, boxes, equipment or other objects an issue?

Manual Handling

  • Has the employee received Manual Handling training, suitable for the users tasks

  • Are suitable mechanical aids provided if appropriate (stepladders, trolley, etc...)

Corrective Actions

  • Detail any recommended corrective actions and their completion dates

Sign Off

  • Workstation owner

  • OHS Assessor


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