• Main Vehicle Fleet No.

  • Person responsible for this hire (The driver)

  • Staff ID #

  • Location
  • Conducted on

Main Vehicle

  • Tacho reading (Km)

  • Is there a trailer or towed vehicle?

Trailer or Towed Vehicle (if applicable)

  • All checks must include the primary and secondary (towed) vehicle - use the dedicated Trailer Inspection app.

  • Fleet Number of trailer

  • Check that the tow vehicle and trailer are compatible e.g. Within acceptable towing limits.

Fluid Levels

  • Fuel Level

  • Fill tank (s) to FULL prior to leaving the depot

Tyres and Brakes

  • Check tyres for tread & studs all secure - include spare(s)

  • Check park brake(s) correct adjustment - remember to check any trailer brakes

  • Check the brakes and steering are operating correctly in a static location - remember to check the operation of any braked trailers to ensure brake bias is correct

  • Check brakes and steering are operating correctly in a SLOW SPEED environment and before the vehicle leaves the depot

Lights, Mirrors & Windows

  • Check all lights, indicators, hazard lights, hazard beacons and reverse warning beepers are operating correctly

  • Check mirrors/windows/washers are operating correctly


  • Check horn and any plant and equipment warning alarms and safety systems are operating correctly

Load Restraints and Seat belts

  • Check seat and seatbelts are in good working order

  • Check straps, chains and load restraints are in good working order and are not showing signs of wear that might jeopardise restraint capability

  • Check that there are no unrestrained loads on the vehicle including tools, materials etc. and that all cupboard doors are secure

Plant and Equipment

  • Check: oil, brake fluid and water levels are adequate

  • Check that any buckets, cutting edges, teeth, ground engagement equipment and sweeping brushes associated with the operation of any carried plant, equipment or machinery are all serviceable

  • Check that any grease-able or oil lubricated joints are serviced as required

  • Explain reason for not lubricating this asset ..


  • Check fire extinguisher with Tag / Date

  • Check communications in good working order

  • Check Signs, labels and plates are in good order and clearly visible e.g. SWL, Long Vehicle, Hazchem etc.

  • Check exhaust system is operating correctly and is not too noisy

  • Ensure all the correct PPE and any road signage and cones are available and adequate for the job.

  • Check first aid kit available

Visual Check

  • Walk around the exterior of the vehicle (s) to check:<br><br>There is no damage that might affect the operation of the vehicle,<br>That it is clean and presentable,<br>That everything is operating correctly.

Any general comments ....

Inspection Completion

  • Are any items in this checklist that you have marked as being 'Defective' or 'unacceptable' ?<br><br>Or,<br><br>Is there anything that raises concern such that you are unable to use this vehicle ?

  • If there is a visual defect, please take a photo

  • Provide details here ....

  • Immediately report this to your supervisor and await further instruction. DO NOT USE OR MOVE THE VEHICLE, PLANT OR EQUIPMENT until notified otherwise.

  • You should be aware that by signing this inspection, you are acknowledging that you have fully completed this inspection

  • Signed by operator

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.