BFM - Building Condition, Defect and Component Insp.

Information

Name of facility
Address
Conducted on
Name of client representative during the audit ( if applicable )
Report prepared by:

1. BACKGROUND INFORMATION

Where there are actionable defects identified during the review of the facility, these are to be identified and raised as 'Portal Requests' immediately or passed to the asset owner as a 'Follow Up'

All costs and response times are approximate and are for estimation purposes only
GIS LOCATION
FAR number
Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable
No. Of habitable floor levels
- single storey
- 2 storey
- 3 storey
- Roof greater than 3 storeys high
Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustable frame, walls, roof [eg timber shed]
- A - Concrete Reinforced
- B - All steel etc.
- C - Steel and TImber
- D - All timber
General Comments

2. AUDIT DETAILS

Date and time of audit
Weather at time of audit
EXTERNAL PHOTO OF FACILITY - taken at time of audit

3. LAND & SURROUNDS

3. a) Access Driveways, Roads and Footpaths

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No schedule required for this asset type
General comments access driveways and roads

3. b) Signage and barriers

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No. Of boom gates or auto. roller doors
General comments signage and barriers

3. c) Landscaping

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
Area of grass approx.(m2)
Area of shrubs or trees approx.(m2)
Does the facility have any irrigation?
Are there any backflow prevention devices fitted (rpz's)?
General comments landscaping and irrigation

3. d) Exterior - Finishes/Painting (and any structural elements)

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ? I.e. Whole areas need reprinting etc. within the next 3 years
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No schedule required for this asset type
General comments exterior finishes and painting

3. e) Exterior Fire and Safety

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
Is there a fire hydrant within the grounds of the facility ?
No. Of extinguishers
No. Of fire hose reels
Is there a safety shower?
General comments exterior fire and safety

4. ROOF ( including: sheets, gutters and downpipes and fascias )

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
Is roof sheet cleaning required at least yearly ?
Is gutter / downpipes clearance required at least yearly ?
Provide details of issue and suggested cleaning frequency
Are there Whirley birds or roof penetrations ?
General comments on roof

👍 👎 GENERAL CONDITION RATING - Exterior Elements

Condition rating - Access driveways, roads and footpaths
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Condition rating - Barriers and signage
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Condition rating - Landscaping and irrigation
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Condition rating - Exterior finishes / painting ( including any structural elements)
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Condition rating - Roof sheeting, roof drainage and facias
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable

5. INTERNAL COMPONENTS (Room by room)

Draw a sketch of the facility showing internal rooms. Orientate with north arrow. Number rooms from 1 to 99 to ref. against the following ...
Rooms (press 'add room' button to add more rooms)
Provide details on room location and current use

5. a) Fire & Safety Systems

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ? I.e. Whole areas need replacing etc. within the next 3 years
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No. Of extinguishers
No. Of fire hose reels
No. Of lay flat hoses
No. Of fire blankets
No. of heat or smoke detectors
No. Of illuminated fire EXIT signs
No. of fire doors
Is there an EWIS panel in this room?
Is there a fire booster pump for this facility ?
Is there an FIP in this room ?
Are there sprinkler valves in this room ?
General comments fire and safety

5. b) INTERIOR FINISHES / PAINTING

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ? I.e. Whole areas need replacing etc. within the next 3 years
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No schedule required for this asset type
General comments interior finishes and painting

5. c) TOILETS, SHOWERS, KITCHENS & General PLUMBING

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
No. Of exhaust / extract fans
No. Of water coolers connected to mains water
No. Of ice making machines
Is there a cold room ?
Is there a grease trap ?
Are there water circulation pumps and or sewerage pumps or macerators?
Provide description...
Is there a cold water supply at the facility ?
Is there a hot water supply to the facility ?
Provide details of supply i.g. Gas or electric boiler etc.
General comments plumbing

5.d) SERVICES

🔧DEFECT DETAILS:

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
MECHANICAL SERVICES:
No. Of split system aircons
No. Of box aircons
No. Of auto pedestrian doors
No. Of doors with self-closing mechanisms
ELECTRICAL SERVICES:
Is the space lit ?
Are there a number of lights not working that would indicate that a bulk lamp change is needed? If response is 'Yes' provide details in the following 'Comments' section
Is there a distribution board present ?
Distribution Board
No. of RCDS
Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)
Provide justification here ...
Are there solar panels ?
No. Of panels
Is there a BMS ?
Is there a CCTV system ?
Is there a security system with battery backup ?
Provide details here and make note of BATTERY DATE
General comments on services

5 e) Major Plant

🔧 DEFECT DETAILS

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Do you want to undertake a SCHEDULE build ?
MAJOR PLANT - ELECTRICAL
Is there a generator ?
MAJOR PLANT - MECHANICAL
Is there a GOODS lift ?
No. Of passenger lifts
No. Of chillers
No. Of package units
No. Of air handling units
No. Of cooling towers
General comments major plant

6. WHOLE FACILITY - MISC

🔧 DEFECT DETAILS

Is there a MINOR defect ?
Enter MINOR defect
Is this an I.S. Asset ?
Take photograph
Raise a PORTAL request ASAP. Provide brief summary of issue here...
Portal Request # Once raised ...
Take photo and raise a Follow Up..
Is there a MAJOR defect ?
Enter MAJOR defect
Enter exact location, defect details and works required
Take photo
Works priority
- HIGH - Within 1 month
- MEDIUM - 3 to 6 Months
- LOW - Within 1 year
- Programmed 1 to 3 Years
- Programmed 3 to 5 years
- Follow up insp. required 12 months time
Approximate cost to rectify ($)

🔩 SCHEDULE BUILDER:

Is there portable equipment present that should be subject to regular testing ?
Is there a permanent gas connection? ( I.e. hard plumbing to a boiler etc. Do not include BBQ type installations). Note: Can be bottled gas or reticulated.
General comments or inclusions to annual operating costs :

7. 👍 👎 GENERAL CONDITION RATING for WHOLE FACILITY

Fire and Safety
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Interior finishes and painting
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Toilets, showers, kitchens and plumbing
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Services - mechanical
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Services - electrical
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
Major plant
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable

8. OVERALL CONDITION SCORE for whole facility

Condition Rating. Score

Good/Very good (20+ yrs) >110
Average (10-20 yrs). 70-100
Poor (5-10 yrs) 50-70
Very Poor (< 5 yrs). < 50
Provide actual score obtained here ...
Suggested condition rating .....
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable