BFM - Building Maintenance - Schedule Builder

• Name of facility

• Address

• SUBURB

  Select AEROGLEN ALOOMBA BABINDA BARRON BARRON GORGE BARTLE FRERE BAYVIEW HEIGHTS BELLENDEN KER BENTLEY PARK BRAMSTON BEACH BRINSMEAD BUNGALOW CAIRNS CITY CAIRNS NORTH CARAVONICA CLIFTON BEACH DEERAL EAST RUSSELL EDGE HILL EDMONTON ELLIS BEACH EUBENANGEE FISHERY FALLS FITZROY ISLAND FRESHWATER GLEN BOUGHTON GOLDSBOROUGH GORDONVALE GREEN HILL HOLLOWAYS BEACH KAMERUNGA KANIMBLA KEWARRA BEACH LAMBS RANGE LITTLE MULGRAVE MACALISTER RANGE MACHANS BEACH MANOORA MANUNDA MIRRIWINNI MOOROOBOOL MOUNT PETER MOUNT SHERIDAN NGATJAN PACKERS CAMP PALM COVE PARRAMATTA PARK PORTSMITH REDLYNCH SMITHFIELD STRATFORD TRINITY BEACH TRINITY PARK WAUGH POCKET WESTCOURT WHITEROCK WHITFIELD WOOPEN CREEK WOOROONOORAN WOREE WRIGHTS CREEK YORKEYS KNOB

  • AEROGLEN
  • ALOOMBA
  • BABINDA
  • BARRON
  • BARRON GORGE
  • BARTLE FRERE
  • BAYVIEW HEIGHTS
  • BELLENDEN KER
  • BENTLEY PARK
  • BRAMSTON BEACH
  • BRINSMEAD
  • BUNGALOW
  • CAIRNS CITY
  • CAIRNS NORTH
  • CARAVONICA
  • CLIFTON BEACH
  • DEERAL
  • EAST RUSSELL
  • EDGE HILL
  • EDMONTON
  • ELLIS BEACH
  • EUBENANGEE
  • FISHERY FALLS
  • FITZROY ISLAND
  • FRESHWATER
  • GLEN BOUGHTON
  • GOLDSBOROUGH
  • GORDONVALE
  • GREEN HILL
  • HOLLOWAYS BEACH
  • KAMERUNGA
  • KANIMBLA
  • KEWARRA BEACH
  • LAMBS RANGE
  • LITTLE MULGRAVE
  • MACALISTER RANGE
  • MACHANS BEACH
  • MANOORA
  • MANUNDA
  • MIRRIWINNI
  • MOOROOBOOL
  • MOUNT PETER
  • MOUNT SHERIDAN
  • NGATJAN
  • PACKERS CAMP
  • PALM COVE
  • PARRAMATTA PARK
  • PORTSMITH
  • REDLYNCH
  • SMITHFIELD
  • STRATFORD
  • TRINITY BEACH
  • TRINITY PARK
  • WAUGH POCKET
  • WESTCOURT
  • WHITEROCK
  • WHITFIELD
  • WOOPEN CREEK
  • WOOROONOORAN
  • WOREE
  • WRIGHTS CREEK
  • YORKEYS KNOB

• Name of client representative during the audit ( if applicable )

• Report prepared by:

1. BACKGROUND INFORMATION

• Where there are defects identified during the review of the facility, these are to be identified using the '+' button and bought to the attention of the asset owner as a 'Follow up' request
  
  Figures in brackets relate to the line number in the master spreadsheet (dm5#4058793)
  
  Where some tasks should be performed at frequencies greater that yearly they will be identified separately

• Date placed in service (DPIS)

• FAR number (s)

• GIS LOCATION (Note: zoom into actual facility by tapping map several times)
  Address

• Is the facility located near a foreshore or in a corrosive environment? (8)

  YES

  NO

• Is the facility a swimming pool? (117, 103-106)

  YES

  NO

• Lot size (m2) from survey plan or Exponare

• Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable

• No. Of floor levels

  Select single storey 2 storey 3 storey Roof greater than 3 storeys high

  • single storey
  • 2 storey
  • 3 storey
  • Roof greater than 3 storeys high

• General Comments

2. AUDIT DETAILS

• Date and time of audit

  Date

• EXTERNAL PHOTO OF FACILITY - taken at time of audit

  Media

3. LAND, SURROUNDS & EXTERIOR

3. a) Access

• Is there an emergency fire exit associated with this facility (46,47)

  YES

  NO

• General comments

3. b) Fences, Gates & Barriers

• NUMBER of automatic boom gates or roller doors (73)

• General comments

3. c) Irrigation and Landscaping

• Does the facility have any landscaping or landscape irrigation water tanks.

  YES

  NO

• Area of grass approx.(m2)(206)

• Area of shrubs or trees approx.(m2)(207)

• Number of rainwater tanks (74)

• General comments

3. d) Exterior Electrical

• Are there any flood lights or security lights which illuminate the grounds or building exteriors ? (12)

  YES

  NO

• Are they all operational ? If response is 'No' use '+' button to add details

  Yes

  NO

• Are any of the above lights solar powered?

  YES

  NO

• Number of solar powered lights (18,19)

• General comments

3. e) Exterior - Finishes/Painting

• Do the exterior walls have a painted or stained finish that would need periodic re Treatment ? (26)

  YES

  NO

• Do they need painting within the next 3 years? If response is 'Yes' use '+' button to add details including area in m2

  Yes

  No

• General comments

4. ROOF

• Is regular gutter cleaning required ? E.g. Every few months due to leaf litter ? (123)

  YES

  NO

• Number of Whirlybirds (124)

• General comments

5. FIXTURES & FITTINGS (Room by room)

• Number of rooms/spaces within this facility

• Draw a sketch of the facility showing internal rooms. Orientate with north arrow. Number rooms from 1 to 99 to ref. against the following ...

  Drawing

• Rooms (press 'add room' button to add more rooms)

****** ROOM NO. *******

• Provide details on room location and current use

5. a) Fire & Safety Systems

• No. Of Fire extinguishers (35-37)

• No. Of Fire hose reels (39-42)

• No. Of fire landing valves (42,43)

• No. Of Fire blankets (38)

• No. Of Heat detectors or smoke alarms (59,60)

• No. Of Illuminated fire/emergency EXIT signs (57,58)

• Is there a fire alarm panel in this room ? (27-31)

  YES

  NO

• Are battery back up emergency lights fitted?(2)

  YES

  NO

• No. Of Fire doors (32-34)

• General comments

5. b) INTERIOR FINISHES / PAINTING

• Do the interior walls or ceilings have a painted finish ? (25)

  YES

  NO

• Do they need painting within the next 3 years? If response is 'Yes' use '+' button to add details including area in m2

  Yes

  No

• General comments

5. c) TOILETS, SHOWERS, KITCHENS & REST AREAS

• No. Of backflow prevention devices (rpz's)(115)

• Is there a hot water supply ? (76)

  YES

  NO

• Provide details of supply i.g. Gas or electric boiler etc.

• No. Of exhaust/extract fans (1)

• No. Of water bubblers

• No. Of water cooler drinking fountains (80)

• No. Of ice making machines (113,114)

• Is there a cold room? (99)

  YES

  NO

• General comments

5.d) SERVICES - Mechanical

• NO. OF SPLIT AIRCONS (109,110)

• NO. OF BOX / WINDOW AIRCONS (111,112)

• NO. OF Automatic electrically operated pedestrian doors (72)

• No.of doors with self closing mechanisms (not fire doors or automatic doors) (71)

• General comments

5.e) SERVICES - Electrical

• Are there a number of lights not working that would indicate that a bulk lamp change is needed? If response is 'Yes' use '+' button to add details (13) including number of lights, wattage/size and type

  YES

  NO

• General comments

6. WHOLE FACILITY - SHARED ELECTRICAL EQUIPMENT

• Is there a security system with battery backup ? (20,21)

  YES

  NO

• Is there a building management system ? (81,82)

  YES

  NO

• Are there solar power panels installed ?

  YES

  NO

• No. Of panels (17)

• Is 'thermoscan' required for this facility ? (Generally if there is more than 1 dist. board, or there are large loads) (14,15)

  YES

  NO

• General comments

7. WHOLE FACILITY - MAJOR PLANT

7.a) Major ELECTRICAL

• No. Generators (83-85)

• Is there a UPS system ?

  YES

  NO

• Other : Provide details .....

• General comments

7.b) Major MECHANICAL

• No. of Chillers (86-88)

• No. of Cooling towers (94,95)

• Is there automatic water dosing equipment present ? (102)

  YES

  NO

• Is there UV air sterilisation equipment present ? (128)

  YES

  NO

• No. Fan coil units (98)

• No. Fan units (89-91)

• No. of air handling units (92,93)

• No. of Package units (96,97)

• No. of Heat exchangers (107)

• No. of Passenger lifts (100)

• No. of Goods lifts (101)

• Other : Provide details .....

• General comments

8. WHOLE FACILITY - FIRE AND SAFETY EQUIPMENT

• No. Of Fire booster valves (44,45)

• No. Of Stand up Fire hydrants and valves (48-52)

• Is there a fire pump set? (53-56)

  YES

  NO

• Is there a fire water storage tank? (66-69)

  YES

  NO

• Is there a fire intercom system? (70)

  YES

  NO

• Is there a fire sprinkler system? (61-65)

  YES

  NO

• General comments

9. WHOLE FACILITY - YEARLY MISC AND FIXED COST ACTIVITIES

9. a) INSPECTIONS

• Pest inspections will be required at least annually (119-122)

• Security inspections may be required depending on nature of building, location, criticality etc. (205)

• Is the facility leased ?

  YES

  NO

• The asset owner must organise periodic inspections in addition to entry/exit inspections

• General comments

9. b) TESTING & REGULAR MINOR REPAIRS & REPLACEMENT

• Is test and tag of portable equipment req? (3)

  YES

  NO

• Is there cathodic protection present ? (9,10)

  YES

  NO

• General comments

9. c) CLEANING & INSPECTION

• General cleaning must be arranged by asset owner or through tenancy agreements. Freq. To be determined by LoS of building, usage etc. (200)

• Is there a septic tank/ bio system? If yes it will need periodic cleaning and emptying (77,78)

  YES

  NO

• Is there a UV sewerage treatment plant associated with this facility? (78)

  YES

  NO

• Are there water circulation pumps and or sewerage pumps or mascerators? (104-106,116)

  YES

  NO

• Is there a safety shower present ? (118)

  YES

  NO

• Is there a grease trap ? (201)

  YES

  NO

• General comments

9. d) UTILITIES

• Is there an electrical connection?

  YES

  NO

• The distribution board will need cleaning, Earth and RCD testing (4-7)

• Is there a permanent gas connection? ( I.e. Not bottled gas)

  YES

  NO

• Any fixed gas appliances will need regular inspection and testing (75)

• Is there a water supply to the facility?

  YES

  NO

• Washers will need changing on taps, cisterns, showers etc. Frequency dependant on usage starting yearly (79)

• General comments or inclusions to annual operating costs :

10. ITEMS THAT HAVE A MAINTENANCE FREQUENCY GREATER THAN YEARLY

• These items will need the asset owner to seek funding in ADDITION
  
  to the routine annual operation and maintenance budget.
  
  .

• 2-3 yearly building condition inspection by Asset Management Team (125,126)

• 5 yearly inspection arranged by asset accountants for valuation and depreciation (127)

• General Comments

• Take photos of any issues to support any comments or defects identified

  Media