BFM - Building Maintenance - Schedule Builder Checklist

1. BACKGROUND INFORMATION

Where there are defects identified during the review of the facility, these are to be identified using the '+' button and bought to the attention of the asset owner as a 'Follow up' request

Figures in brackets relate to the line number in the master spreadsheet (dm5#4058793)

Where some tasks should be performed at frequencies greater that yearly they will be identified separately

Date placed in service (DPIS)

FAR number (s)

GIS LOCATION (Note: zoom into actual facility by tapping map several times)

Is the facility located near a foreshore or in a corrosive environment? (8)

Is the facility a swimming pool? (117, 103-106)

Lot size (m2) from survey plan or Exponare

Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable

No. Of floor levels

single storey
2 storey
3 storey
Roof greater than 3 storeys high

General Comments

2. AUDIT DETAILS

Date and time of audit

EXTERNAL PHOTO OF FACILITY - taken at time of audit

3. LAND, SURROUNDS & EXTERIOR

3. a) Access

Is there an emergency fire exit associated with this facility (46,47)

General comments

3. b) Fences, Gates & Barriers

NUMBER of automatic boom gates or roller doors (73)

General comments

3. c) Irrigation and Landscaping

Does the facility have any landscaping or landscape irrigation water tanks.

Area of grass approx.(m2)(206)

Area of shrubs or trees approx.(m2)(207)

Number of rainwater tanks (74)

General comments

3. d) Exterior Electrical

Are there any flood lights or security lights which illuminate the grounds or building exteriors ? (12)

Are they all operational ? If response is 'No' use '+' button to add details

Are any of the above lights solar powered?

Number of solar powered lights (18,19)

General comments

3. e) Exterior - Finishes/Painting

Do the exterior walls have a painted or stained finish that would need periodic re Treatment ? (26)

Do they need painting within the next 3 years? If response is 'Yes' use '+' button to add details including area in m2

General comments

4. ROOF

Is regular gutter cleaning required ? E.g. Every few months due to leaf litter ? (123)

Number of Whirlybirds (124)

General comments

5. FIXTURES & FITTINGS (Room by room)

Number of rooms/spaces within this facility

Draw a sketch of the facility showing internal rooms. Orientate with north arrow. Number rooms from 1 to 99 to ref. against the following ...

Rooms (press 'add room' button to add more rooms)

****** ROOM NO. *******

Provide details on room location and current use

5. a) Fire & Safety Systems

No. Of Fire extinguishers (35-37)

No. Of Fire hose reels (39-42)

No. Of fire landing valves (42,43)

No. Of Fire blankets (38)

No. Of Heat detectors or smoke alarms (59,60)

No. Of Illuminated fire/emergency EXIT signs (57,58)

Is there a fire alarm panel in this room ? (27-31)

Are battery back up emergency lights fitted?(2)

No. Of Fire doors (32-34)

General comments

5. b) INTERIOR FINISHES / PAINTING

Do the interior walls or ceilings have a painted finish ? (25)

Do they need painting within the next 3 years? If response is 'Yes' use '+' button to add details including area in m2

General comments

5. c) TOILETS, SHOWERS, KITCHENS & REST AREAS

No. Of backflow prevention devices (rpz's)(115)

Is there a hot water supply ? (76)

Provide details of supply i.g. Gas or electric boiler etc.

No. Of exhaust/extract fans (1)

No. Of water bubblers

No. Of water cooler drinking fountains (80)

No. Of ice making machines (113,114)

Is there a cold room? (99)

General comments

5.d) SERVICES - Mechanical

NO. OF SPLIT AIRCONS (109,110)

NO. OF BOX / WINDOW AIRCONS (111,112)

NO. OF Automatic electrically operated pedestrian doors (72)

No.of doors with self closing mechanisms (not fire doors or automatic doors) (71)

General comments

5.e) SERVICES - Electrical

Are there a number of lights not working that would indicate that a bulk lamp change is needed? If response is 'Yes' use '+' button to add details (13) including number of lights, wattage/size and type

General comments

6. WHOLE FACILITY - SHARED ELECTRICAL EQUIPMENT

Is there a security system with battery backup ? (20,21)

Is there a building management system ? (81,82)

Are there solar power panels installed ?

No. Of panels (17)

Is 'thermoscan' required for this facility ? (Generally if there is more than 1 dist. board, or there are large loads) (14,15)

General comments

7. WHOLE FACILITY - MAJOR PLANT

7.a) Major ELECTRICAL

No. Generators (83-85)

Is there a UPS system ?

Other : Provide details .....

General comments

7.b) Major MECHANICAL

No. of Chillers (86-88)

No. of Cooling towers (94,95)

Is there automatic water dosing equipment present ? (102)

Is there UV air sterilisation equipment present ? (128)

No. Fan coil units (98)

No. Fan units (89-91)

No. of air handling units (92,93)

No. of Package units (96,97)

No. of Heat exchangers (107)

No. of Passenger lifts (100)

No. of Goods lifts (101)

Other : Provide details .....

General comments

8. WHOLE FACILITY - FIRE AND SAFETY EQUIPMENT

No. Of Fire booster valves (44,45)

No. Of Stand up Fire hydrants and valves (48-52)

Is there a fire pump set? (53-56)

Is there a fire water storage tank? (66-69)

Is there a fire intercom system? (70)

Is there a fire sprinkler system? (61-65)

General comments

9. WHOLE FACILITY - YEARLY MISC AND FIXED COST ACTIVITIES

9. a) INSPECTIONS

Pest inspections will be required at least annually (119-122)

Security inspections may be required depending on nature of building, location, criticality etc. (205)

Is the facility leased ?

The asset owner must organise periodic inspections in addition to entry/exit inspections

General comments

9. b) TESTING & REGULAR MINOR REPAIRS & REPLACEMENT

Is test and tag of portable equipment req? (3)

Is there cathodic protection present ? (9,10)

General comments

9. c) CLEANING & INSPECTION

General cleaning must be arranged by asset owner or through tenancy agreements. Freq. To be determined by LoS of building, usage etc. (200)

Is there a septic tank/ bio system? If yes it will need periodic cleaning and emptying (77,78)

Is there a UV sewerage treatment plant associated with this facility? (78)

Are there water circulation pumps and or sewerage pumps or mascerators? (104-106,116)

Is there a safety shower present ? (118)

Is there a grease trap ? (201)

General comments

9. d) UTILITIES

Is there an electrical connection?

The distribution board will need cleaning, Earth and RCD testing (4-7)

Is there a permanent gas connection? ( I.e. Not bottled gas)

Any fixed gas appliances will need regular inspection and testing (75)

Is there a water supply to the facility?

Washers will need changing on taps, cisterns, showers etc. Frequency dependant on usage starting yearly (79)

General comments or inclusions to annual operating costs :

10. ITEMS THAT HAVE A MAINTENANCE FREQUENCY GREATER THAN YEARLY

These items will need the asset owner to seek funding in ADDITION

to the routine annual operation and maintenance budget.

.

2-3 yearly building condition inspection by Asset Management Team (125,126)

5 yearly inspection arranged by asset accountants for valuation and depreciation (127)

General Comments

Take photos of any issues to support any comments or defects identified

BFM - Building Maintenance - Schedule Builder Checklist

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BFM - Building Maintenance - Schedule Builder Checklist

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