Condition & Defect Insp. - Tenure Provision, Renewal or Termination Checklist

DETAILS

1. BUILDINGS

Provide a representative photo(s)

Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustible frame, walls, roof [eg old Queenslander]

A - Concrete Reinforced
B - All steel
C - Steel and Timber
D - All timber

Approx year of construction

What is the appropriate design life that should be applied to this facility when constructed? (30 years minimum to 60 years maximum)

30 years (Most structures will fall into this category)
40 years
50 years
60 years

Approx. Roof area (measure or extract data taken from an aerial photo )

2. a. DEFECTS on this BUILDING FACILITY - EXTERNAL

..... Are there any identified defects on: Walls, roof coverings, rainwater goods, flues/vents/skylights, paintwork and decorative finishes, distortion of roof framing, access paths, driveways or perimeter fencing ?

Enter defect (enter each defect separately)

XXXXXXXXXX. EXTERNAL DEFECT No.

Location and photos of defect

Enter exact location of the defect on the structure e.g. North East corner post etc.

or use this to draw outline of asset and where the defect is located on the asset

Photo (s) of actual defect (close up)

Enter defect details and works req.

Works priority

High (Within 1 month)
Medium (Within 3 months)
Low (Within 12 months)
VERY HIGH (Contact BFM to discuss response required)

Confirmation - The issue warrants immediate action ? Yes or No (if 'Yes', an email notification will be sent but you MUST phone the issue through to the BFM Admin officer or your Supervisor)

***** ENSURE YOU SYNC THIS DEVICE ASAP TO ENABLE NOTIFICATION TO OCCUR QUICKLY *****

PROPERTY TEAM : COMMENTS/ UPDATE / COMPLIANCE INSPECTION

Photo of issue/ site

Property Team Comments ...

2. b. DEFECTS on this BUILDING FACILITY - INTERNAL

..... Are there any identified defects on internal components e.g.: Ceilings, walls, floors, fixtures and fittings or finishes ?

Enter defect (enter each defect separately)

XXXXXXXXXX. INTERNAL DEFECT No.

Location and photos of defect

Enter exact location of the defect on the structure e.g. North East corner post etc.

or use this to draw outline of asset and where the defect is located on the asset

Photo (s) of actual defect (close up)

Enter defect details and works req.

Works priority

Confirmation - The issue warrants immediate action ? Yes or No (if 'Yes', an email notification will be sent but you MUST phone the issue through to the BFM Admin officer or your Supervisor)

***** ENSURE YOU SYNC THIS DEVICE ASAP TO ENABLE NOTIFICATION TO OCCUR QUICKLY *****

PROPERTY TEAM : COMMENTS/ UPDATE / COMPLIANCE INSPECTION

Photo of issue/ site

Property Team Comments ...

3. SCHEDULE BUILDER - For the production of proactive maintenance routines (Frequency depends on Star rating of the Facility)

(3.1.) EXTERNAL - General

a) Approx. length of fencing associated with the property (m) if not shared with other buildings

b) Approx. area of footpaths, driveways and parking areas if not shared with other buildings (m2)

c) Approx. area of landscaping to maintain. if a shared site, just include perimeter area around the building (m2)

d) Number Of boom gates or auto. roller doors

e) Are there any CCTV cameras ?

f) Is there a fire hydrant within the ground of the facility ?

g) Is there a fire booster pump ?

h) Number Of emergency exits that need to be kept clear of vegetation

i) Is there a non- return RPZ valve evident on the water intake to the building or on irrigation line?

j) Is there a safety shower? NOTE: Also check if it is in date - yearly inspections required

(3.2) ROOF, GUTTERS, DOWNPIPES & FASCIA'S

a) Is roof sheet cleaning or gutter cleaning required periodically?

Are there gutters and downpipes?

b) Combined Approx length of guttering and downpipes (m)

ENERGY CONSERVATION MEASURES - Are there solar panels on the building?

c) Identify the number of P.V. panels ( note these will req. periodic cleaning)

(3.3) Toilets, Showers and Kitchens

a) Are there showers, basins or sinks present ( req. to identify tap washer changes in high profile sites) ?

b) Number of exhaust or extract fans

c) Number of water coolers that are plumbed in

d) Number of ice making machines

e) Is there a LARGE commercial fridge?

f) Is there a Hot Water supply to this facility ?

g) Is there a gas supply to this facility ?

h) Is this facility on a septic system or any system not connected to mains sewer ?

I) Are there water circulation pumps (that are large and req. regular overhaul) and or sewerage pumps or macerators?

Provide description...

(3.5) Services

i) Climate Control

a) ENERGY CONSERVATION MEASURES: Provide details of the number of box ac's and location

Identify the number of :

b) Split systems

c) Package systems

d) Air handling units

e) Is there a central chiller plant?

f) Cooling towers

g) Is there a BMS system?

ii) Electrical

a) Number of distribution boards

b) Total No. of push button type RCDS in all Distribution boards

c) Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)

Provide justification here ...

d) Is there a security system with battery backup ?

Provide details here and make note of BATTERY DATE

e) Is there a Standby Generator Set?

f) Is there a UPS system present ?

g) Are there a number of lights not working that would indicate that a bulk lamp change is needed?

Provide details for a bulk lamp change

h) Is there a lightning conductor or cathodic protection system in the facility ?

iii) Mechanical

a) Number of lifts (cars)

b) Number of auto pedestrian doors

c) No. Of external or security doors with self-closing mechanisms

(3.6) Fixtures,fittings and finishes

a) How many rooms are there that contain cabinet units e.g. the kitchen, bathroom etc. that would require replacement every 15-20 years or so ?

b) What is the approximate area (m2) of floor covering in the entire facility such as vinyl, carpets etc. that would require periodic replacement ?

c) What is the approximate area (m2) of external wall surface that would need to be periodically repainted ?

d) What is the approximate area (m2) of INTERNAL wall surface that would need to be repainted periodically ?

(3.7) PEST Control

Check to see if pest control is up to date by looking for stickers on site

a) Are there timber components on site that would require periodic inspection for termite treatment?

What was the last test date ?

b) Does the facility need periodic cockroach/rodent pest treatment? Hint: State 'YES' if generally inhabited

Explain why treatment is not needed ...

Comments or ref. To other documents

(3.8) WHOLE FACILITY - Fire / emergency appliances (Remember to include any outside)

Indicate the number of :

a) Extinguishers

b) Fire hose reels

c) Fire blankets

d) Heat or smoke detectors

e) Illuminated exit signs

f) Fire doors

g) Is there a FIP in this room?

h) Is there an EWIS panel?

i) Is there a fire sprinkler system?

(3.9) GREASE TRAP

Is there a grease trap on the Facility?

4. GENERAL COMMENTS ON THIS FACILITY

General comments or inclusions to annual operating costs :

5. GENERAL CONDITION OF THIS FACILITY

(5.1.) GENERAL CONDITION RATING - Exterior Elements (If more than 1 structure, consider a representative score for the whole site)

Condition rating - Exterior finishes / painting

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

Condition rating - Structural elements, Roof sheeting, Roof drainage, Walls and Floors

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

(5.2.) GENERAL CONDITION RATING - Interior Elements

Condition rating - Interior fixtures, fittings, finishes and general paint condition

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

Condition rating - Toilets, showers & kitchens.

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

Condition rating - Services

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

Condition rating - Major plant

1) VERY GOOD
2) GOOD
3) AVERAGE
4) POOR
5) FAILED/REDUNDANT
not applicable

(5.3.) OVERALL CONDITION SCORE for whole facility

Suggested CONDITION based on the findings of this report

1) Very Good - almost like new
2) Good - Above the minimum standard
3) Average - Meets the standard required for the LOS of this facility
4) Poor - Below the standard required
5) Very Poor - Well below the standard required

Estimated useful life based on current usage and condition..

20+ YEARS
10 - 20 YEARS
5 - 10 YEARS
Less than 5 years

6. RECOMMENDATIONS or OBSERVATIONS

..... Are there any recommendations e.g need to review at next inspection etc. or OBSERVATIONS where they may be defects on assets not maintained by BFM ?

Enter each separately

Recommendation or Observation #

Photo of the issue

Enter exact location to enable staff to find easily

Enter details and any recommendations

7. General comments on any issues NOT already covered

8. ASSET MANAGEMENT TEAM

Estimated total cost estimate for repairs should they be undertaken by CRC ( at the request of the property team)

8.1 ASSET MANAGEMENT TEAM - Estimated total cost estimate for DEFECT repairs should they be undertaken by CRC.

Approx. total cost to repair defects ... $