Condition & Defect Insp. - Tenure Provision, Renewal or Termination

• Name of facility

• Name of organisation

• Tenure Number

• Location
  Address

• Conducted on

  Date

• Name of client representative during the audit ( if applicable )

• Initial Inspection by :

DETAILS

1. BUILDINGS

• Provide a representative photo(s)

  Media

• Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustible frame, walls, roof [eg old Queenslander]

  Select A - Concrete Reinforced B - All steel C - Steel and Timber D - All timber

  • A - Concrete Reinforced
  • B - All steel
  • C - Steel and Timber
  • D - All timber

• Approx year of construction

• What is the appropriate design life that should be applied to this facility when constructed? (30 years minimum to 60 years maximum)

  Select 30 years (Most structures will fall into this category) 40 years 50 years 60 years

  • 30 years (Most structures will fall into this category)
  • 40 years
  • 50 years
  • 60 years

• Approx. Roof area (measure or extract data taken from an aerial photo )

2. a. DEFECTS on this BUILDING FACILITY - EXTERNAL

• ..... Are there any identified defects on: Walls, roof coverings, rainwater goods, flues/vents/skylights, paintwork and decorative finishes, distortion of roof framing, access paths, driveways or perimeter fencing ?

  YES

  No

• Enter defect (enter each defect separately)

XXXXXXXXXX. EXTERNAL DEFECT No.

• Location and photos of defect

• Enter exact location of the defect on the structure e.g. North East corner post etc.

• or use this to draw outline of asset and where the defect is located on the asset

  Drawing

• Photo (s) of actual defect (close up)

  Media

• Enter defect details and works req.

• Works priority

  Select High (Within 1 month) Medium (Within 3 months) Low (Within 12 months) VERY HIGH (Contact BFM to discuss response required)

  • High (Within 1 month)
  • Medium (Within 3 months)
  • Low (Within 12 months)
  • VERY HIGH (Contact BFM to discuss response required)

• Confirmation - The issue warrants immediate action ? Yes or No (if 'Yes', an email notification will be sent but you MUST phone the issue through to the BFM Admin officer or your Supervisor)<br><br>***** ENSURE YOU SYNC THIS DEVICE ASAP TO ENABLE NOTIFICATION TO OCCUR QUICKLY *****

  YES

  No

PROPERTY TEAM : COMMENTS/ UPDATE / COMPLIANCE INSPECTION

• Photo of issue/ site

  Media

• Property Team Comments ...

2. b. DEFECTS on this BUILDING FACILITY - INTERNAL

• ..... Are there any identified defects on internal components e.g.: Ceilings, walls, floors, fixtures and fittings or finishes ?

  YES

  No

• Enter defect (enter each defect separately)

XXXXXXXXXX. INTERNAL DEFECT No.

• Location and photos of defect

• Enter exact location of the defect on the structure e.g. North East corner post etc.

• or use this to draw outline of asset and where the defect is located on the asset

  Drawing

• Photo (s) of actual defect (close up)

  Media

• Enter defect details and works req.

• Works priority

  High (Within 1 month)

  Medium (Within 3 months)

  Low (Within 12 months)

  VERY HIGH (Contact BFM to discuss response required)

• Confirmation - The issue warrants immediate action ? Yes or No (if 'Yes', an email notification will be sent but you MUST phone the issue through to the BFM Admin officer or your Supervisor)<br><br>***** ENSURE YOU SYNC THIS DEVICE ASAP TO ENABLE NOTIFICATION TO OCCUR QUICKLY *****

  YES

  No

PROPERTY TEAM : COMMENTS/ UPDATE / COMPLIANCE INSPECTION

• Photo of issue/ site

  Media

• Property Team Comments ...

3. SCHEDULE BUILDER - For the production of proactive maintenance routines (Frequency depends on Star rating of the Facility)

(3.1.) EXTERNAL - General

• a) Approx. length of fencing associated with the property (m) if not shared with other buildings

• b) Approx. area of footpaths, driveways and parking areas if not shared with other buildings (m2)

• c) Approx. area of landscaping to maintain. if a shared site, just include perimeter area around the building (m2)

• d) Number Of boom gates or auto. roller doors

• e) Are there any CCTV cameras ?

  YES

  No

• f) Is there a fire hydrant within the ground of the facility ?

  YES

  No

• g) Is there a fire booster pump ?

  YES

  No

• h) Number Of emergency exits that need to be kept clear of vegetation

• i) Is there a non- return RPZ valve evident on the water intake to the building or on irrigation line?

  YES

  No

• j) Is there a safety shower? NOTE: Also check if it is in date - yearly inspections required

  YES

  No

(3.2) ROOF, GUTTERS, DOWNPIPES & FASCIA'S

• a) Is roof sheet cleaning or gutter cleaning required periodically?

  YES

  No

• Are there gutters and downpipes?

  YES

  No

• b) Combined Approx length of guttering and downpipes (m)

• ENERGY CONSERVATION MEASURES - Are there solar panels on the building?

  YES

  No

• c) Identify the number of P.V. panels ( note these will req. periodic cleaning)

(3.3) Toilets, Showers and Kitchens

• a) Are there showers, basins or sinks present ( req. to identify tap washer changes in high profile sites) ?

  YES

  No

  Not applicable

• b) Number of exhaust or extract fans

• c) Number of water coolers that are plumbed in

• d) Number of ice making machines

• e) Is there a LARGE commercial fridge?

  YES

  No

• f) Is there a Hot Water supply to this facility ?

  YES

  No

• g) Is there a gas supply to this facility ?

  YES

  No

• h) Is this facility on a septic system or any system not connected to mains sewer ?

  YES

  No

• I) Are there water circulation pumps (that are large and req. regular overhaul) and or sewerage pumps or macerators?

  YES

  No

• Provide description...

(3.5) Services

i) Climate Control

• a) ENERGY CONSERVATION MEASURES: Provide details of the number of box ac's and location

• Identify the number of :

• b) Split systems

• c) Package systems

• d) Air handling units

• e) Is there a central chiller plant?

  YES

  No

• f) Cooling towers

• g) Is there a BMS system?

  YES

  No

ii) Electrical

• a) Number of distribution boards

• b) Total No. of push button type RCDS in all Distribution boards

• c) Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)

  YES

  No

• Provide justification here ...

• d) Is there a security system with battery backup ?

  YES

  No

• Provide details here and make note of BATTERY DATE

• e) Is there a Standby Generator Set?

  YES

  No

• f) Is there a UPS system present ?

  YES

  No

• g) Are there a number of lights not working that would indicate that a bulk lamp change is needed?

  YES

  No

• Provide details for a bulk lamp change

• h) Is there a lightning conductor or cathodic protection system in the facility ?

  YES

  No

iii) Mechanical

• a) Number of lifts (cars)

• b) Number of auto pedestrian doors

• c) No. Of external or security doors with self-closing mechanisms

(3.6) Fixtures,fittings and finishes

• a) How many rooms are there that contain cabinet units e.g. the kitchen, bathroom etc. that would require replacement every 15-20 years or so ?

• b) What is the approximate area (m2) of floor covering in the entire facility such as vinyl, carpets etc. that would require periodic replacement ?

• c) What is the approximate area (m2) of external wall surface that would need to be periodically repainted ?

• d) What is the approximate area (m2) of INTERNAL wall surface that would need to be repainted periodically ?

(3.7) PEST Control

• Check to see if pest control is up to date by looking for stickers on site

• a) Are there timber components on site that would require periodic inspection for termite treatment?

  YES

  No

• What was the last test date ?

• b) Does the facility need periodic cockroach/rodent pest treatment? Hint: State 'YES' if generally inhabited

  YES

  No

• Explain why treatment is not needed ...

• Comments or ref. To other documents

(3.8) WHOLE FACILITY - Fire / emergency appliances (Remember to include any outside)

• Indicate the number of :

• a) Extinguishers

• b) Fire hose reels

• c) Fire blankets

• d) Heat or smoke detectors

• e) Illuminated exit signs

• f) Fire doors

• g) Is there a FIP in this room?

  YES

  No

• h) Is there an EWIS panel?

  YES

  No

• i) Is there a fire sprinkler system?

  YES

  No

(3.9) GREASE TRAP

• Is there a grease trap on the Facility?

  YES

  No

4. GENERAL COMMENTS ON THIS FACILITY

• General comments or inclusions to annual operating costs :

5. GENERAL CONDITION OF THIS FACILITY

(5.1.) GENERAL CONDITION RATING - Exterior Elements (If more than 1 structure, consider a representative score for the whole site)

• Condition rating - Exterior finishes / painting

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

• Condition rating - Structural elements, Roof sheeting, Roof drainage, Walls and Floors

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

(5.2.) GENERAL CONDITION RATING - Interior Elements

• Condition rating - Interior fixtures, fittings, finishes and general paint condition

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

• Condition rating - Toilets, showers & kitchens.

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

• Condition rating - Services

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

• Condition rating - Major plant

  Select 1) VERY GOOD 2) GOOD 3) AVERAGE 4) POOR 5) FAILED/REDUNDANT not applicable

  • 1) VERY GOOD
  • 2) GOOD
  • 3) AVERAGE
  • 4) POOR
  • 5) FAILED/REDUNDANT
  • not applicable

(5.3.) OVERALL CONDITION SCORE for whole facility

• Suggested CONDITION based on the findings of this report

  Select 1) Very Good - almost like new 2) Good - Above the minimum standard 3) Average - Meets the standard required for the LOS of this facility 4) Poor - Below the standard required 5) Very Poor - Well below the standard required

  • 1) Very Good - almost like new
  • 2) Good - Above the minimum standard
  • 3) Average - Meets the standard required for the LOS of this facility
  • 4) Poor - Below the standard required
  • 5) Very Poor - Well below the standard required

• Estimated useful life based on current usage and condition..

  Select 20+ YEARS 10 - 20 YEARS 5 - 10 YEARS Less than 5 years

  • 20+ YEARS
  • 10 - 20 YEARS
  • 5 - 10 YEARS
  • Less than 5 years

6. RECOMMENDATIONS or OBSERVATIONS

• ..... Are there any recommendations e.g need to review at next inspection etc. or OBSERVATIONS where they may be defects on assets not maintained by BFM ?

  YES

  No

• Enter each separately

Recommendation or Observation #

• Photo of the issue

  Media

• Enter exact location to enable staff to find easily

• Enter details and any recommendations

7. General comments on any issues NOT already covered

8. ASSET MANAGEMENT TEAM Estimated total cost estimate for repairs should they be undertaken by CRC ( at the request of the property team)

8.1 ASSET MANAGEMENT TEAM - Estimated total cost estimate for DEFECT repairs should they be undertaken by CRC.

• Approx. total cost to repair defects ... $