Certificate of Reoccupation Audit Form (Revision 11 March 2015)

Information

Audit No
Analyst
Project Manager
Reason for Audit
Are they now authorised ?
Number of Non Compliances
Date of Audit

Client
Site Address
Job Number
Location and description of works ( material )

Project Manager - Contract review and planning

Has the method statement been completed and is the scope of works correct ?
Have all forseable hazards been identified and control measures put in place ? If NCR Raised see below
If part of a large project was a site visit conducted ?
If a site visit wasnt conducted has a desk top study been completed instead ?
Has the project manager used the correct latest controlled documents ? Please note them
Where the work is project managed has the analyst been provided with all relevant required information like the the latest survey/re-inspection information/Specification ?
Where the work is being project managed is the type of works suitably planned and in line with current regulations and guidance ?
Is the analyst suitably trained/experienced for the tasks undertaken ? Auditor to only authorise staff with appropriate experience and training

Analyst - Health&Safety , Quality , Equipment and Laboratory

Has the analyst reviewed their method statement and dynamic risk assessment and signed / understood it ?
Has the analyst identified any unforseen hazards and addressed these issues with the LARC/PM ?
Are COSHH assessments available ?
Has the analyst filled in his monthly exposure sheet and equipment records and are they up to date ?
Is all required PPE on site ie Hard hats ,Boots, Gloves, HI Viz jacket, goggles ear defenders and disposable overalls and booties if required ?
Is the RPE being used in good condition, complete , clean and suitably identified as the analysts mask ? Is the surveyor clean shaven and can demonstrate a good face fit ?
Is the analyst up to date with his their monthly QC's
Is the kit list complete and compliant ?
Are filters being used Media/Lab blanked ? Record details/results
Are calibration graphs available for the flow meters ?
Does the surveyor have copies of all relevant training /guidence records available and are they in date ? P Certs ,CSCS ,face fits and WAH etc
Is there an adequate number of calibrated pumps and their chargers available ?
Has equipment been PAT tested in past 12 months ? Is equipment and cabling in good condition
Is there adequate number of cowls and caps present and are they clearly identified ?
Is there a calibrated personal pump and a charger available on site?
Sufficient clean acetone and triacetate available ?
Is there a Vaporiser present ?
Tweezers and syringes present ?
Adequate amount of slides and cover slips ?
Lens tissues and wet wipes available ?
Chisel or Screwdriver, torch with spare batteries and a mirror available ?
Sample bags available ?
Spare fuses and bulbs available ?
Microscope being used suffice and in service date? What is the ref number & the next service date?
Central telescope present ?
Stage micrometer being used and in calibration ? What is the ref number & the next calibration date ?
NPL test slide being used and in calibration ? What is the red number & the next calibration date?
Watch and barometer number used and in calibration ? What is the ref number & the next calibration date?
High Flow meter used and in calibration ? What is the ref number and next calibration date ?
Low flow meter used and in calibration ? What is the ref number and next calibration date ?
That months slide box at hand and in order ? Check all monthly slide boxes in possession and the record details if possible
Does the analyst use a lab van and if so does the lab van comply with the quality manual i.e Fire extinguisher and bulkhead etc ?
Is the lab area suitable and clean ?
Has a lab air test been conducted where required ?

Analyst - Certificate Of Reoccupation Assessment

Stage 1 - Has the analyst reviewed the contractors method statement and understood it ?
Stage 1 - Has the analyst produced an accurate plan and has it been signed by the supervisor to agree the work ?
Stage 1 - Has the analyst checked the DCU and is it set up correctly ?
Stage 1 - Has the skip or waste area, applicable waste / transit routes and the immediate surrounding area to the enclosure been checked correctly and free from obvious asbestos debris and waste ?
Stage 1 - Has the enclosure integrity been checked and is the NPU intact and running ?
Stage 1 - Has viewing of the work area via the viewing panel / CCTV been carried out and any potential issues addressed ?
Stage 1 - Has the analyst used the DCU to enter the enclosure ?
Stage 2 - Is the enclosure dry ? Note how the analyst/contractor adresses such issues
Stage 2 - Has the analyst undertaken an initial inspection of the work area to confirm the fine clean has been completed and the visual can begin ?
Stage 2 - Has the analyst taken in a mirror , torch and screwdriver into the work area for the visual ?
Stage 2 - Was the visual inspection thorough and carried out to a satisfactory standard ?
Stage 2 - Was access equipment and safety gear used correctly if applicable ?
Stage 2 - Has the analyst decontaminated correctly upon exiting the enclosure and using the DCU ?
Stage 2 - Did the analyst instruct the operatives / supervisor correctly on any remedial actions ?
Stage 2 - Have all remaining work tools been removed / & vacuum ends tape sealed ?
Stage 2 - Were any potential remaining ACM'S identified and left in good condition or encapsulated depending on the material ?
Stage 3 - Has the NPU filter been replaced ,NPU turned off and capped ? Note if remaining on and state reason why
Stage 3 - Has the analyst conducted a field blank ? If counted record result
Stage 3 - Has the analyst used the correct number of air tests for the size of the enclosure ? Record the volume and number of samples used
Stage 3 - Has the set up of the pumps been correct and all details recorded correctly ?
Stage 3 - Has disturbed air testing been carried out correctly with a brush and for a minimum of 1.5 mind per pump ?
Stage 3 - Can the analyst demonstrate the set up of the microscope correctly ?
Stage 3 - Has decontamination and the retrieval process of the pumps from the work area been carried out details recorded correctly ?
Stage 3 - Was filter preparation and slide mounting suitable ?
Stage 3 - Where witnessed was slide counting conducted suitably as per HSG248
Stage 4 - Has the analyst monitered dismantling of the enclosure to check if dust and debris have been released ?
Stage 4 - Has the analyst carried out a reassurance air test where there is justification to do so ?
Stage 4 - Has any known/potential asbestos been uncovered and been dealt with correctly ?
Stage 4 - Has the analyst carried out a thorough inspection of the former work area and it's associated routes to ensure no debris , waste, equipment or former enclosure materials remain ?
Completed Paperwork - Has the analyst completed all the paperwork accurately / correctly and has a removal contractor representative signed the paperwork ?
Decontamination Unit Assessment - Has the analyst worn the correct RPE and PPE for the clearance ?
Decontamination Unit Assessment - Has the visual been satisfactory ?
Decontamination Unit Assessment - Has the air test proceedure been conducted satisfactory ?
Decontamination Unit Assessment - Has the analyst conducted a disturbed air test ?