Charter Hall Retail Property Management

• Property

• Property inspection conducted on

  Date

• Completed by

• Location
  Address

• Other personnel present at the time of the WHS & Property Risk Inspection

WHS and Property Risk Inspection.

• Position of Charter Hall employee

  Select Facilities Manager Operations Manager Retail Manager Centre Manager Regional Manager WHS Manager General Manager

  • Facilities Manager
  • Operations Manager
  • Retail Manager
  • Centre Manager
  • Regional Manager
  • WHS Manager
  • General Manager

• Time at the commencement of inspection

  Date

Previous Monthly Inspection

• Has the previous monthly inspection been completed, uploaded into INX with the findings placed within the action function for monitoring and closure?

  Yes

  No

  N/A

Traffic Management - Outdoor Car Park

• *Conditions of entry signage in place and clearly visable?

  Yes

  No

  N/A

• Are there any pot holes? (If the answer is yes take photos of all potholes or surfaces that require repair)

  Yes

  No

  N/A

• Speed reduction measures are in place and effective? (speed signs in place and consistent, speed humps within high traffic areas?)

  Yes

  No

  N/A

• *Line Marking - Pedestrian crossings are in place within centre entry/exits or placed within high traffic pedestrian area's that require car park crossing?

  Yes

  No

  N/A

• In your opinion what is the standard in terms of wear and tear of the existing line markings?

  Excellent

  Good

  Average

  Poor requires R&M

• Is there any broken curbing or car park structure that presents as a trip and fall hazard to pedestrians?

  Yes

  No

  N/A

• Are all protective bollards and guard rails in place and in a condition fit for purpose?

  Yes

  No

  N/A

• Are there large trees within the car park?

  Yes

  No

  N/A

• If the answer is yes, when was the last inspection completed by a professional arborist?

  Select 1 month ago 2 months ago 3months ago 4 months ago 5 months ago due this month overdue

  • 1 month ago
  • 2 months ago
  • 3months ago
  • 4 months ago
  • 5 months ago
  • due this month
  • overdue

• Overall assessment of Traffic Management for the out door car park(s)?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Traffic Management - Undercover Car Park

• *Are there conditions of entry signage in place?

  Yes

  No

  N/A

• Have all entries to under cover car parks implemented maximum height measures and signage that is clearly visible? (make notes if there is repairs required or if the height is no longer relevant due to internal changes)

  Yes

  No

  N/A

• Line Marking - Pedestrian crossings implemented for centre access or egress, directional arrows in place and appropriate?

  Yes

  No

  N/A

• In your opinion what is the standard in terms of wear and tear of the existing line markings?

  Excellent

  Good

  Average

  Poor requires R&M

• Are there any pot holes or surfaces that require repair? (If the answer is yes take photos of all identified)

  Yes

  No

  N/A

• Are all protective bollards and guard rails in place and fit for purpose?

  Yes

  No

  N/A

• *For car spaces opposite wall structures, have wheel stops been implemented?

  Yes

  No

  N/A

• Are all lights within the car park working and the area is bright and easily visible?

  Yes

  No

  N/A

• Overall assessment of the Traffic Management - undercover car park

  Safe

  At Risk

  N/A

• Other observation or notes

• Add media

  Media

Confined Spaces

• Are all identified confined spaces clearly labeled?

  Yes

  No

  N/A

• How are the confined spaces labelled?

  Stencil Painted

  Fixed Plate

  Combination of both

• *If the confined spaces are painted stencils, what is their condition?

  Clear

  Requires Refreshing

• Overall assessment of Confined Spaces management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Common Area Loading Dock Management

• Does the centre have a common area loading dock?

  Yes

  No

  N/A

• If so which best describes the area?

  N/A

  Small servicing a few retailers

  Large ground level multiple tenants

  Large elevated dock no dock leveller

  Large elevated dock with dock leveller

• *Does the loading dock have signage clearly showing the loading dock rules?

  Yes

  No

  N/A

• *Has the loading dock line markings in place delineating vehicles, pedestrian walk ways and exclusion zones?

  Yes

  No

  N/A

• Is the loading dock area clean and free from rubbish or other obstructions? (If yes ascertain which tenant(s) and detail within the notes for record)

  Yes

  No

  N/A

• For elevated platform docks, does the edge have a high visibility and slip resistant application implemented?

  Yes

  No

  N/A

• Overall assessment of the Loading Dock Management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Waste Management - Compactor

• Does the centre have under its control waste compactors?

  Yes

  No

  N/A

• *Does the equipment have clearly displayed Safe Operating Procedures?

  Yes

  No

  N/A

• The waste compactor is fitted with both an emergency stop button and inter locking safety switch?

  Yes

  No

  N/A

• *All switches and control buttons are operating correctly and are clearly labelled?

  Yes

  No

  N/A

• Overall assessment of the waste compactor?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Waste Management - Waste Stream

• *Is there a waste separation system in place including signage, bin placement zones and clearly definable bins for recycling and waste?

  Yes

  No

  N/A

• Is there a lock down system in place for bins?

  Yes

  No

  N/A

• Is there a waste oil storage area with appropriate bundling in place?

  Yes

  No

  N/A

• Overall assessment of Waste Stream management?

  Highly effective

  Effective

  Average

  Poor

  Ineffective

• Other observations or notes?

• Add media

  Media

Contractor Management

• *Is the contractor lock box system in place, locked and in good condition with all required & current documentation?

  Yes

  No

  N/A

• Does the lock box have a sign-in/sign-out register with evidence of being complied with?

  Yes

  No

  N/A

• *Emergency contact details of all key Charter Hall personnel is displayed and up to date.

  Yes

  No

  N/A

• Where applicable a copy of the Hazardous Materials & Asbestos register is available for reference?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Hazardous Materials

• Does the centre have Asbestos?

  Yes

  No

  N/A

• I have inspected all of the identified Asbestos and confirm that it is clearly labelled?

  Yes

  No

  N/A

• *All identified in situ non friable Asbestos at the centre is currently in good condition and presents no risk? (Make comments and take photos)

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management - Spot Check

• During the inspection are there any contractors undertaking work on site? (If yes provide details of the contractor and work being completed)

  Yes

  No

  N/A

• Have they completed the sign-in register before commencing work?

  Yes

  No

  N/A

• For high risk contractors has a risk assessment been completed and available prior to commencement of work on site?

  Yes

  No

  N/A

• Is all electrical equipment used on site tagged and tested?

  Yes

  No

  N/A

• *House keeping practices whilst working onsite?

  Safe

  At Risk

  N/A

• In terms of WHS an observation of the contractor undertaking work on site would be best described as? -

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

External Access / Egress - Public Liability STF

• *Are all customer traffic areas (paths, walkways and stairs) outside of the centre in sound condition that does not present as a potential slip trip and fall hazard.

  Yes

  No

  N/A

• I have inspected all Garden beds for potential trip hazards such as tree stumps or exposed irrigation lines. Did you identify any potential trip hazards?

  Yes

  No

  N/A

• Overall the condition of the external walkways are?

  Good

  Average

  Poor

  Requires R&M

• All external steps and stairs have the appropriate safety measures in place including handrails, slip resistant edges and warning signs for steep or weather exposed areas?

  Yes

  No

  N/A

• Overall assessment of external areas for Slip Trip & Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Internal Access / Egress - Public Liability STF

• Are all internal floors of the centre in sound condition that does not present as a potential Slip Trip & Fall hazard?

  Yes

  No

  N/A

• *A wet weather management plan is in place including wet weather matting and signage?

  Yes

  No

  N/A

• Does the matting provide appropriate coverage?

  Yes

  No

  N/A

• What is the condition of the matting?

  Good

  Average

  Poor

  Requires Replacement

• Are there any current or known roof water leaks requiring repair that present slip and fall risks in customer or tenant traffic areas?

  Yes

  No

  N/A

• Overall assessment of internal areas for Slip Trip &Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Security

• How many CCTV cameras are currently installed within the centre?

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  • 1
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  • 22
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  • 24

• *I have inspected the CCTV cameras all are working and unobstructed?

  Yes

  No

  N/A

• There are presently how many CCTV cameras are not working at the time of inspection?

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
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  • 21
  • 22
  • 23
  • 24

• The DVR is operating and secures footage over 4 weeks?

  Yes

  No

• CCTV coverage is in place for all of the centres main entries?

  Yes

  No

  N/A

• CCTV coverage is in place within the amenities access corridors?

  Yes

  No

  N/A

• CCTV camera coverage is in place for travelators and escalators?

  Yes

  No

  N/A

• CCTV camera coverage is in place within the centres food court?

  Yes

  No

  N/A

• Overall assessment of the centres CCTV coverage?

  Excellent

  Average

  Poor

• Other observations or notes?

Emergency Response & Fire Protection

• *Annual Fire Safety Statement is current and displayed within the centre?

  Yes

  No

• I have inspected all fire protection extinguishers and hose reels, there is clear access and no obstructions.

  Yes

  No

• Fire extinguishers, hose reels, hydrants have been inspected within the past six months?

  Yes

  No

  N/A

• I have inspected all fire doors and confirm they are clearly signed, open effectively, have clear access internally & externally and all exit signs are illuminated.

  Yes

  No

• Emergency evacuation plans are clearly displayed and correctly orientated in all areas?

  Yes

  No

• Has fire warden training or an evacuation drill occurred in the past six months?

  Yes

  No

• *Inspecting the fire panel there are no faults presently displayed?

  Yes

  No

  N/A

• *I have reviewed the EWIS maintenance log books and found the program is being carried out appropriately.

  Yes

  No

• Currently Base Building fire compliance for this centre is __________ %

• Overall assessment of Emergency Response and Fire Protection?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Electrical Safety

• *All Electrical Distribution rooms are locked and are clearly signed as electrical and restricted access?

  Yes

  No

  N/A

• *The Electrical Distribution Room is clean and free from any items not associated with its intended usage?

  Yes

  No

  N/A

• *I have visually inspected all common area leads and sockets - all are tagged / tested & in good condition?

  Yes

  No

  N/A

• Residual Current Devices (RCD) are currently in place for all outlets and have had an annual inspection?

  Yes

  No

  N/A

• I have inspected all vending machines and confirm the electrical leads are currently tagged and tested and present no electrical safety risk.

  Yes

  No

  N/A

• Overall assessment for Electrical Safety?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Travelators and Escalators

• *Has the equipment been registered and is clearly displayed in close proximity?

  Yes

  No

  N/A

• *Combes are in good condition with no teeth missing?

  Yes

  No

  N/A

• *Have the Travelators or Escalators clearly displayed restricted access signage for various items such as wheel chairs, prams, motor scooters etc?

  Yes

  No

  N/A

• *A plant risk assessment has been completed and is displayed or available within the lock box?

  Yes

  No

  N/A

• Overall assessment of Travelators and Escalators?

  Safe

  At Risk

  N/A

• Other observations and notes?

• Add media

  Media

Plant and Equipment - Lifts and Elevators

• *I have inspected all lifts and at the time appear to function well i.e. door sensors, levelling and ride.

  Yes

  No

  N/A

• *The lift motor room is locked and displaying restricted access signage?

  Yes

  No

  N/A

• The lift motor room is clean and clear free from rubbish and other obstructing items?

  Yes

  No

  N/A

• *The lift motor room is well ventilated with good lighting?

  Yes

  No

  N/A

• *A plant risk assessment has been completed and is clearly displayed within the lift motor room?

  Yes

  No

  N/A

• Overall assessment of the lift motor room(s)?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Cooling Towers

• Does the centre have Cooling Towers?

  Yes

  No

  N/A

• If the answer is yes, the Cooling Towers are currently under the control of -

  Charter Hall Retail

  Woolworths

  Coles

• *Cooling Towers have been registered and are currently displayed?

  Yes

  No

  N/A

• *Cooling Towers have restricted access with clear signage in place?

  Yes

  No

  N/A

• *A plant risk assessment has been completed and is displayed?

  Yes

  No

  N/A

• The area is clean and tidy with no rubbish or redundant items?

  Yes

  No

  N/A

• Overall assessment of Cooling Tower Management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Chillers and Air Handling Units

• Does the centre have Chillers or Air Handling Units?

  Yes

  No

  N/A

• *Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Have risk assessments been completed, are up to date and are easily visible or accessible?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Overall assessment of AHU and/or Chillers?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Car Park Exhaust Fans

• Does the centre have car park exhaust fans?

  Yes

  No

  N/A

• If yes how many?

  One

  Two

  Three

  Four

  Five

• *Is restricted access and clear signage in place?

  Yes

  No

  N/A

• *Have risk assessments been completed, are current and easily visible or accessible?

  Yes

  No

  N/A

• Overall assessment of car park exhaust fans?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Automatic Doors

• I have spent five minutes observing each of the centres auto doors and they are functioning normally?

  Yes

  No

  N/A

• *I have inspected all of the centres auto door sensors and have found that there is no visible damage?

  Yes

  No

  N/A

• Overall assessment of Automatic Doors?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Miscellaneous

• *Are there any items of plant or equipment such as roller doors, motorised gates, elevated platforms etc?

  Yes

  No

  N/A

• Details of other plant and equipment -

• Where applicable -Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Have risk assessments been completed, are up to date and are easily visible or accessible?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Overall assessment of plant and equipment detailed?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Working at Height

• *Roof access and egress has appropriate controls in place with fixed ladders and fall arrest?

  Yes

  No

  N/A

• Walkways are installed and provide access to all routine maintenance activities for plant and equipment?

  Yes

  No

  N/A

• *Anchor points are in place for all areas with unprotected edges and have been tested within the past 12 months?

  Yes

  No

  N/A

• I have inspected all roof walkways and all are in good condition and do not present any trip and fall hazards?

  Yes

  No

  N/A

• Does the centre have portable ladders under its control?

  Yes

  No

  N/A

• If yes how many?

  Select Zero One Two Three Four Five

  • Zero
  • One
  • Two
  • Three
  • Four
  • Five

• *Is a ladder management system in place? (All are chained, locked with authorised use only)

  Yes

  No

  N/A

• Overall assessment of Working at Height?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Cleaning

• *Cleaners room is clearly signed with unauthorised access and is locked when unattended?

  Yes

  No

  N/A

• *Cleaners room is well organised, clean and tidy?

  Yes

  No

  N/A

• The cleaners room is well ventilated with good lighting?

  Yes

  No

  N/A

• *All chemicals are stored in designated storage areas and bunded?

  Yes

  No

  N/A

• Chemical storage rooms have clear external signage and are locked?

  Yes

  No

  N/A

• All chemicals are clearly labelled within fit for purpose dispensers?

  Yes

  No

  N/A

• A Safety Data Sheet (SDS) is located in close proximity to the chemicals, is current and easily accessible?

  Yes

  No

  N/A

• Spill kits are available, stored appropriately for easy identification and access?

  Yes

  No

  N/A

• First Aid kits are available and appear to be well supplied with all the essentials?

  Yes

  No

  N/A

• Overall assessment of cleaners room and chemical storage?

  Excellent

  Good

  Average

  Poor

  Action Required

• Other observations or notes?

• Add media

  Media

Amenities - Toilets and Parents Rooms

• *Access and egress is free from Slip Trip or Fall hazards for all members of the community including those with disabilities or limited mobility?

  Yes

  No

  N/A

• I have inspected all amenities and confirm they are hygienic and well stocked with supplies?

  Yes

  No

  N/A

• All amenity lighting and ventilation is functioning?

  Yes

  No

  N/A

• A visual inspection shows no sign of any persons privacy being breached?

  Yes

  No

  N/A

• *I have inspected and checked the parents room change tables, all are in sound condition?

  Yes

  No

  N/A

• All amenities and free from graffiti or offensive material?

  Yes

  No

  N/A

• Overall assessment of the centres amenities?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Building Exterior

• A visual inspection has been completed to identify any loose or damaged tiles, brick work, cladding etc that presents a safety risk?

  Yes

  No

  N/A

• A visual inspection has been completed of all windows and glazing to identify anything that presents a safety risk?

  Yes

  No

  N/A

• *A visual inspection has been completed of all exterior signage and lighting to identify anything that may present as a safety risk?

  Yes

  No

  N/A

• A perimeter and boundary inspection has been completed to identify anything that presents as a safety risk?

  Yes

  No

  N/A

• Overall assessment of the centres building exterior?

  Safe

  At Risk

  N/A

• Other observations or notes?

General comments / other identified WHS or Property Risks

• Time at the completion of the inspection

  Date

• Signature of Charter Hall employee who completed the WHS & Property Risk Inspection

  Sign

• Add media

  Media