Cleaning Audit - Kinnaird House

• Site

• Client

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Toilets & Shower Rooms - Daily

• Sinks, hand basins and their surrounds, including splash backs, ledges, inner and outer surfaces of bowls, overflows, plugs, drain holes, taps, supports, pipes, traps etc, to be dry and free of all soilage, hairs, smears, debris etc, after cleaning. Taps to be polished. No build up of soilage or staining materials to be permitted.

  Yes

  No

  N/A

• Urinals and bowls to be free of scale, debris or other obstructions after cleaning. The inner surfaces of bowls and stalls to be thoroughly scrubbed during cleaning. All associated pipe work and cisterns to be free of smears, streaks and stains after cleaning. No build up of soluble or staining materials on stalls, bowls, pipes, cisterns, and related surfaces to be permitted.

  Yes

  No

  N/A

• All interior surfaces including rims and other hidden areas of WC bowls to be thoroughly scrubbed during cleaning, the exterior of bowls, seats, seat hinges and associated pipe work and cisterns to be thoroughly cleaned so as to be free of all marks, streaks and stains. No build up of soilage to staining materials to be permitted. Particular attention to be paid to areas less accessible such as flushing rims, pipe connections, and seat pillars and hinges.

  Yes

  No

  N/A

• The exterior of toilet paper holders, towel cabinets and any other fixtures and fittings which may occur to be free of all streaks, smears, stains and other soilage after cleaning.

  Yes

  No

  N/A

• All mirrors to be cleaned so as to be free of smears, stains and marks.

  Yes

  No

  N/A

• All chrome, copper, brass and other metal finishes to be maintained so as to be free of all tarnish, stains, verdigris and similar materials.

  Yes

  No

  N/A

• In addition to the daily cleaning as specified above all toilets will be serviced once during the course of the working day, the service will consist of wiping down surface, sinks and toilet seats and cleaning floors to remove any spills or waste material. Also the supply of soap, towels and any other consumables will be checked and replaced as necessary.

  Yes

  No

  N/A

Office Service Centres and General Usage Kitchens and Beverage Areas - Daily

• Sinks, and their surrounds, including splash backs, ledges, inner and outer surfaces of bowls, overflows, plugs, drain holes, taps, supports, pipes, etc. To be dry and free of soilage, hairs, smears, stains, debris etc; after cleaning. Taps to be polished, No build up of soilage or staining materials to be permitted.

  Yes

  No

  N/A

• All chrome, copper, brass and other metal finishes to be maintained so as to be free of all tarnish, stains, verdigris and similar materials.

  Yes

  No

  N/A

• The external surfaces of kitchen appliances to include cupboards, refrigerators, vending machines, dishwashers and their surrounds to be damp wiped.

  Yes

  No

  N/A

• The internal surfaces of kitchen appliances (excluding vending machines), cupboards, including refrigerator, to be thoroughly washed

  Yes

  No

  N/A

• In addition to the daily cleaning specified above all areas will be cleaned during the course of the working day, the service will consist of wiping down surfaces, sinks and cleaning floors to remove any spills or waste material.

  Yes

  No

  N/A

Hard Floors including Lift Cars - Daily

• NOTE: In the context of this schedule, hard floors include terrazzo, linoleum, PVC and thermoplastic, marble, lime stone tile etc. All hard floors are to be maintained in accordance with manufacturers instructions.

  Yes

  No

  N/A

• Swept or mop swept floors to be free of all dust and litter. No build up of dust and soilage at edges, under furniture or in corners to be permitted.

  Yes

  No

  N/A

• Damp or wet mopped floors to be free of all scuffmarks and soilage adhering to floor.

  Yes

  No

  N/A

• Buffed or spray cleaned floors to have an even sheen, free of scuffs and to be of good general appearance.

  Yes

  No

  N/A

• Powdered polish or polish which has deteriorated such that an acceptable standard of appearance can no longer be maintained to be stripped or scrubbed, as necessary, and one or two coats of polish applied as appropriate. Polish to be removed using an approved stripping agent.

  Yes

  No

  N/A

• In addition to the daily cleaning specified above all floors will be checked and maintained clean during the course of the working day.

  Yes

  No

  N/A

Carpets - Daily

• Vacuumed carpets to be free of surface litter and debris. No build up of dust, fluff or similar soilage to be permitted at edges, under furniture or in corners.

  Yes

  No

  N/A

• All stains to be removed as they arise by spotting.

  Yes

  No

  N/A

• No static charge shall be allowed to build up on any carpet.

  Yes

  No

  N/A

• Quarterly - Deep clean of all carpets in accordance with the manufacturers instructions.

  Yes

  No

  N/A

• Quarterly - Deep clean walkways on a quarterly basis in accordance with the manufacturers instructions.

  Yes

  No

  N/A

Entrance/Barrier Mats - Daily

• Entrance barrier mats to be cleaned so as to provide an effective barrier to the ingress of soil and water by removing as far as possible accumulations of soilage within the mat.

  Yes

  No

  N/A

• Wells after cleaning to be free if all accumulation of litter, debris and soilage in general. Tiled frontages to be wet mopped.

  Yes

  No

  N/A

• In addition to the daily cleaning specified above wells and mat will be checked and maintained clean during the course of the working day.

  Yes

  No

  N/A

Stairs - Daily

• Stairs and intermediate landing to be maintained so as to be free of dust, debris, tarter ears, smears, fluff and any other soilage. Particular attention to be given to edges, corners, strings and risers to ensure no accumulation or build up of soilage occurs.

  Yes

  No

  N/A

• Banister rails and balustrades, including side panels, to be free of dust after dusting.

  Yes

  No

  N/A

• Spot cleaning and damp wiping to remove all stains, marks, streaks, finger marks or other soilage.

  Yes

  No

  N/A

Lifts - Daily

• Runners to be kept free of accumulation of grit, debris and other materials interfering with the operation of the lift doors.

  Yes

  No

  N/A

• Control panels and surfaces to be cleaned and polished so as to be free of finger marks, smears, streaks and any other soilage.

  Yes

  No

  N/A

• In addition to the daily cleaning specified above lifts will be checked and maintained clean during the course of the working day

  Yes

  No

  N/A

Walls, Doors, Skirting, Screens, Partitions etc. - Daily

• All surfaces to be free of dust and smears after dusting.

  Yes

  No

  N/A

• All finger marks, smears, stain and general soilage to be removed during cleaning by spot cleaning, damp wiping or washing as appropriate, to leave surfaces clean, dry and smear free.

  Yes

  No

  N/A

• No smears, streaks or build up of soilage, particularly on the skirting and door kick plates to be permitted.

  Yes

  No

  N/A

• Walls to be free of dust and smears after dusting.

  Yes

  No

  N/A

• Brightwork and door furniture to be maintained so as to be tarnish free. Metal polish to be washed from bright work before dry and buffing

  Yes

  No

  N/A

Furniture -Daily

• NOTE: In these context if this schedule, furniture shall be taken to include tables, desks, chairs, filing cabinets, lockers, shelving units, cupboards and any similar or related items.

  Yes

  No

  N/A

• All surfaces to be free if dust and smears after dusting.

  Yes

  No

  N/A

• All finger marks, smears, stains and general soilage to be removed during cleaning by spot cleaning, damp wiping or washing, as appropriate, to leave surfaces clean, dry and smear free.

  Yes

  No

  N/A

• No build up or accumulation of soilage on any surface to be permitted. Particular attention to be paid to edges and corners.

  Yes

  No

  N/A

• PVC or other plastic surface to be cleaned by damp wiping or lightly scrubbing with a dilute solution of neutral detergent using the minimum of solution possible to obtain the result. The fabric must be thoroughly dried and buffed after wet cleaning.

  Yes

  No

  N/A

• Upholstered cloth covering to be thoroughly vacuumed including all nooks and crevices. No build up of dust or loose soilage to be permitted.

  Yes

  No

  N/A

Ashtrays & Bins (exterior and interior where applicable) - Frequency N/A

• Ashtrays to be emptied into a metal container used for this purpose to be thoroughly wiped on emptying.<br>Lined bins to be emptied and have liners replaced as necessary. Accumulations of soilage at edges or on interior sides to be completely removed. All bins to be thoroughly wiped when necessary.

  Yes

  No

  N/A

Telephones - Daily

• To be free of dust after cleaning

  Yes

  No

  N/A

• To be damp wiped and disinfected so as to leave all surfaces free form marks, smears and accumulations of soilage in less accessible nooks and crevices.

  Yes

  No

  N/A

Fire Appliances, Ledges, Cabinet & Cupboard Tops, Nameplates, Signs, Artwork Etc. - Daily

• To be free of dust, smears, streaks and stains after cleaning.

  Yes

  No

  N/A

• Dust to be suction cleaned from voids between secondary glazing and windows.

  Yes

  No

  N/A

Blinds (Vertical & Venetian) - Frequecy N/A

• To be free of dust, marks, smears, streaks and stains after cleaning.

  Yes

  No

  N/A

External Windows, Frames And Cladding - Quarterly

• After cleaning, both the inside and outside of external windows windowpanes to be free of all marks, streaks and smears.

  Yes

  No

  N/A

• All streaks and runs to be removed from surrounds as they occur

  Yes

  No

  N/A

• Cladding to be free of dirt & grime

  Yes

  No

  N/A

Internal Clear Glass , Frames , Cladding - Quarterly

• After cleaning, both sides of internal clear glass to be free of marks, streaks and smears.

  Yes

  No

  N/A

• All streaks and runs to be removed from surrounds as they occur

  Yes

  No

  N/A

Entrance/Reception Area Glass Doors - Weekly

• After cleaning, both sides of entrance and reception area glass to be free of all marks, streaks and smears.

  Yes

  No

  N/A

• All streaks and runs to be removed from surrounds as they occur.

  Yes

  No

  N/A

• In addition to the weekly cleaning specified above all glass doors will be cleaned daily and kept clean during the course of there working day.

  Yes

  No

  N/A

Main & Side Entrances - Including Reception Desks, Metalwork, Walls & Paintwork - Daily

• The area in front and to the sides of all entrances will be maintained free from debris, litter, spills etc.

  Yes

  No

  N/A

• In addition to the daily cleaning specified above entrances will be checked and maintained clean during the source of the working day.

  Yes

  No

  N/A

External Areas, Basement Areas, Car Parks and Loading bay (inc. storerooms and plantroom floors) - Daily

• All areas will be maintained free from debris, litter, etc.

  Yes

  No

  N/A

• Waste bags to be placed inside the compactor

  Yes

  No

  N/A

• Gritting of slippery areas to be carried out as necessary

  Yes

  No

  N/A

• Corridor lighting to be kept clear of dust and grime (dry wiped)

  Yes

  No

  N/A

• Plant rooms will be clear of dust and grime. On a quarterly basis floors will be damp mopped. For clarity, the cleaning of ANY plant and equipment is not included in this contract.

  Yes

  No

  N/A

Crockery & Cookware (excluding Restaurants) - Frequency N/A

• Cups, saucers, trays, plates, bowls, pans will be the responsibility of the contractor

  Yes

  No

  N/A

Periodic Special Cleans

• Periodic cleans are defined as those specific tasks that will be time defined in their completion. That time definition will be weekly, bi-weekly, calendar monthly, bi-monthly, quarterly, six monthly and annually.

  Yes

  No

  N/A

Authorisation signatures

• Auditor signature

  Sign

• Select date

  Date