Compliance Declaration - Stock

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Have PI Adjustment/variance reports have not been adequately reviewed once a count has been completed?

• Does a review of the previous months stock file confirm that any discrepancies have been posted which have not been fully investigated or reported?

  Yes

  No

  N/A

• Have all stock corrections been made within 48 hours of the PI count error?

  Yes

  No

  N/A

• Has all PI count paperwork been printed, filed and signed to confirm review and correction made?

  Yes

  No

  N/A

The stock inventory is inaccurate as discrepancies were identified during a sample test

• Does a sample test of handsets balance those recorded on the store stock system? **Check a minimum of 5 lines**

  Yes

  No

  N/A

• Do all returned products reconcile to those recorded in the RA location on the stock system?

  Yes

  No

  N/A

Are demonstration handsets and SIM's controlled as per procedure?

• Are all demonstration SIM's PIN protected (exc secured interactive handsets)?

  Yes

  No

  N/A

• Do all demonstration handsets reconcile to the Loan in report and Demo and Display Equipment log and are they all sorted securely in the stock safe/stockroom/cage or in jewellery cabinets?

  Yes

  No

  N/A

• Do all demonstration handsets and SIM's checked and signed for on the Daily Envelope as per policy?

  Yes

  No

  N/A

• Are all staff recorded correctly on the staff signature, IMEI and Sim Details Log?

  Yes

  No

  N/A

Is the stock room managed as per procedure?

• Is stock well organised?

  Yes

  No

  N/A

• Is saleable stock sealed and in saleable condition? (link to stock count)

  Yes

  No

  N/A

• Are all Tote boxes always taken by the currier with none retained in the store?

  Yes

  No

  N/A

• If tote boxes have accumulated in your store then please select 'not compliant' and record the colour and quantity here.

  Yes

  No

  N/A

Are policies being observed for returned stock! recycle & reward and repairs?

• Does the shields stock location and loan out location detail only items in store awaiting collection?

  Yes

  No

  N/A

• are all repair handsets being stored, processed and monitored as per policy?

  Yes

  No

  N/A

• Is returned stock being processed as per brand policy?

  Yes

  No

  N/A

• Are recycle and reward/swap to 4G handsets returned as per procedure and documentation retained?

  Yes

  No

  N/A

Are deliveries and transfers being managed in line with policy?

• Are delivery discrepancies being reported as per policy?

  Yes

  No

  N/A

• Are all goods out notes supported with 2 signatures and a courier receipt?

  Yes

  No

  N/A

• Are all goods in notes dual signed?

  Yes

  No

  N/A

• Do observations on the day confirm that stock is always booked onto the stock system upon receipt?

  Yes

  No

  N/A

• Do observations on the day confirm stock is always placed in a secured area upon arrival at the store?

  Yes

  No

  N/A