Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Introduction
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Perform a site review to ensure compliance to required standards in terms of DG, Emergency Response, Site condition, Plant Integrity and general housekeeping
Aims and Objectives
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The main objective of this audit is to investigate the current status of the facility in terms of compliance to DG Licence conditions, housekeeping standards and emergency response preparedness.
Documentation
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A copy of the audit report to be sent to the supervisor and manager of the facility with actions assigned to correct any issues. All actions to be entered into action tracking system to ensure issues are resolved in a timely manner. Any non conformance or hazard identified that may affect the immediate risk to the health and safety of employees, contractors or the public, or have the risk of offsite consequences, must be immediately corrected if possible. If not possible to immediately correct, the operation must be shutdown and isolated until controlled
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The employees involved in this audit ,use have suitable technical knowledge, skills and experience in the safety, operability and management system in operation at the facility.
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For any response to the audit item being answered NO, then an appropriate action must be assigned to an individual with an appropriate date required. The action table can be generated when the finished audit is exported to Microsoft Word. Prior to the action being assigned in the action tracking system, the individual should be notified.
1.0 - Previous DG Audits / Inspections
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1.1 - Has the last inspection been reviewed?
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1.2 - Has all of the identified actions from the previous audits been dealt with and completed ?
2.0 - Fire Prevention
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2.1 - Is the Evacuation plan displayed and understood by all employees?
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2.2 - Are the evacuation procedures discussed regularly? (3 to 4 times a year)
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2.3 - Confirm that Emergency drills are practiced at least twice per year
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2.4 - Are the fire extinguishers labelled correctly, easily identifiable and the correct type for possible fires at the location?
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2.5 - Are the Extinguishers recently serviced? (Check 6 monthly punch mark on tabs.)
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2.6 - Are the fire hose reels and hose reel boxes in good order ?
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2.7 - Confirm that an annual flow rate test and 5 yearly hydrostatic pressure test has been performed on the firewater system as per AS1851?
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2.8 - Does the site have a deluge system?
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2.9 - Does the deluge system get tested on a weekly basis?
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2.10 - Activate the deluge and confirm no issues/blockages?
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2.11 - Confirm that the site personnel understand the process to repair or unblock nozzles on the deluge.
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2.12 - Are site personnel trained in any form of fire prevention or emergency response ?
3.0 - Emergency Manifest Box
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3.1 - Is the Emergency Manifest Box accessible by Emergency Services?
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3.2 - Is there more than one Emergency Manifest box?
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3.3 - Are the contents of the two Emergency Manifest Boxes the same?
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3.4 - Does the office copy reflect the contents of the box located near the gate?
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3.5 - Does the Emergency Manifest box contain the following:<br>Emergency Manifest (within 3 years)<br>Site Drawing (within 3 years)<br>Emergency Plan<br>DG Licence (within expiry date)<br>DG Risk Assessment (most recent version)<br>MSDS (within 5 years)<br>Special Risk Plan (within 12 months)<br>
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3.6 - Are the contacts in the Emergency Plan up to date?
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3.7 - Confirm the quantities listed on the Emergency Manifest do not exceed the DG Licence?
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3.8 - Are there any additional DG items listed on Emergency Manifest not listed on DG Licence?
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3.9 - Confirm there is no need for a DG Licence amendment application to be raised?
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3.10 - Is the current site layout as per the site drawing?
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3.11 - Confirm there is no need to raise a drawing modification request.
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3.12 - Does the DG Risk Assessment reflect all current activities?
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3.13- Has the Special Risk Plan been issued to Emergency Services, and have they been on site within the last 12months to review it?
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3.14 - Is there an MSDS for every chemical used or stored on site?
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3.15 - Do the site personnel understand the significance of the information contained in the Emergency Manifest Box
4.0 - Housekeeping
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4.1 - Are the floor surfaces even and uncluttered around site?
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4.2 - Are the entry and walkways kept clear?
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4.3 - Are the walkways adequately identified and clearly marked?
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4.4 - Is the site in a tidy state, with general rubbish, scrap metal, pallets etc not laying around and not stored appropriately?
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4.5 - Is there a designated smoking area with adequate waste containers?
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4.6 - Are liquid spills removed quickly?
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4.7 - Are there adequate spill kits located around site, with contents listed on inside of kit, and some form of locktie to identify when the kit has been used? (also prevents kit being used as a rubbish bin )
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4.8 - Are hand railings in good condition?
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4.9 - Are additional flammable goods stored correctly ? ( Consider flammable goods cupboards )
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4.10 - Are all cylinders around site stored appropriately in designated areas ?
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4.11 - Have all non company cylinders on site been relocated to the correct owners?
5.0 - Signage
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5.1 - Does the signage on the fence include an EIP, a Danger No Smoking and a HAZCHEM sign?
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5.2 - Is the signage on the outside of the facility legible?
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5.3 - Are there adequate signs around the site and are they legible?
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5.4 - Do visitors know where the office is and where they are allowed to go?
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5.5 - Is there an Emergency Shutdown Button located near the office?
6.0 - Emergency Shutdown
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6.1 - Is it clear the function of the ESD buttons?
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6.2 - Is the signage consistent within other businesses units for ESD or Deluge or Machine stops?
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6.3 - Are site personnel familiar with the purpose and function of the ESD system?
7.0 - Cylinder Filling
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7.1 - Does the cylinder filling area contain scales?
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7.2 - Are the scales calibrated and within test date?
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7.3 - Are the test weights present and recently been calibrated?
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7.4 - Confirm the LPG hoses have been tested within the last twelve months?
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7.5 - Confirm the labels reflect the test status of the LPG hoses?
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7.6 - Is the pipe work condition acceptable with no signs of corrosion?
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7.7 - Do the isolation valves have handles and are accessible easily?
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7.8 - Are the ESD buttons accessible easily and clearly labelled?
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7.9 - Does the cylinder filling area have adequate signage with restricted ignition sources?
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7.10 - Are the site personnel familiar with the cylinder filling area being intrinsically safe and the requirement for no ignition sources to be present?
8.0 - Storage Vessels
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8.1 - Is the general condition of the vessel/s adequate?
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8.2 - Is the signage on the vessel/s legible?
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8.3 - Is the vessel within inspection test date (within 10 years )?
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8.4 - Does the vessel and associated piping have a fusible link attached?
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8.5 - Does the vessel ID match that listed on the DG Licence and Site Drawing?
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8.6 - Are all the empty vessels stored onsite listed on the DG Licence and stored in the appropriate designated area?
9.0 - Electrical Safety
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9.1 - Is the Portable equipment tested and tagged as per Aust Std?
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9.2 - Are the Portable power tools in good condition?
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9.3 - Is there a site copy of the Hazardous Area Electrical Dossier present?
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9.4 - Are the site personnel aware of the need to maintain intrinisically safe electrical equipment appropiately?
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9.5 - Is the equipment appropriately rated for the service?
10.0 - LPG Loading bays
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10.1 - Is the piping labelled correctly?
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10.2 - Is the pump / compressor run start / stop button easily identifiable and accessible?
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10.3 - Confirm the LPG hoses have been tested within the last twelve months?
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10.4 - Confirm the labels reflect the test status of the LPG hoses?
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10.5 - Are the loading hoses and associated valving in acceptable condition ?
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10.6 - Are the ESD buttons accessible easily and clearly labelled?
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10.7 - Does the pumps / compressors and associated piping have a fusible link attached?
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10.8 - Do all small bore PRVs have dust covers fitted?
11.0 - Decanting Facilities
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11.1 - Does the decanting area have adequate signage with restricted ignition sources ?
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11.2 - Are the filling hoses and associated valving in acceptable condition ?
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11.3 - Confirm the LPG hoses have been tested within the last twelve months ?
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11.4 - Confirm the labels reflect the test status of the LPG hoses ?
12.0 - Other DG issues
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12.1 - Does the site accurately manage the DG inventory?
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12.2 - Confirm site security and site fencing is adequate?
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12.3 - Does the site undertake out of hours security checks by a contracting company ?
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12.4 - Is there LPG stored at least 3 metres from other combustible materials ?
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12.5 - Is there LPG stored near the site boundary that doesn't comply with AS1596 Table 4.1. <br><br>Aggregate capacity of cylinders (water capacity)<br>0 to 1000 L - min distance public place 0 metres, min distance protected place 0 metres<br>1000 to 2500 L - min distance public place 1.5 metres, min distance protected place 3 metres ( note can be reduced if vapor barrier or wall installed)<br>2500 to 6000 L - min distance public place 3.0 metres, min distance protected place 4.5 metres<br><br>LPG cylinder water capacities<br>9 kg equals 22 litres : 15 kg equals 36 litres : 18 kg equals 44 litres : 45 kg equals 108 litres : 190 kg equals 454 litres
13.0 - Training Requirements
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13.1 - Has the site personnel been adequately trained in Permit to Work ?
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13.2 - Has the site personnel been adequately trained in Cintellate ?
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13.3 - Has the site personnel been adequately trained in Fire Fighting and Emergency Response ?
Sign Off
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On site representative
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Auditor's signature
