Emergency Planning Committee

An emergency planning committee (EPC) has been appointed and membership documented in the plan

The EPC has a minimum of two members at least one of whom is a manager (able to approve changes) and at least one of whom is "competent"

The EPC meets at least annually in relation to the emergency planning and response

EPC meetings are minuted and minutes are available

The emergency plan and procedures are reviewed by the EPC at least annually, or when site changes occur

Emergency Response Plan

The facility / site has a documented Emergency Response Plan and Emergency Procedures

These include:

A clear statement of purpose and scope

Information on the structure and purpose of the Emergency Planning Committee (EPC)

Identification of the facility to which it applies

Description of the fire safety and emergency features of the facility

The organisational arrangements for the facility

Separate sections for the following:

The emergency identification outcomes

The emergency response procedures

The evacuation diagram

Training arrangements

A statement of the extent of distribution including PEEPS

Details of the hours of occupancy of the facility

The EPC nominated validity period for the emergency plan

The date of issue or amendment date on each page of the emergency plan

Have all possible emergencies that may occur at the site been considered and assessed for likelihood and impact? Is this documented?

The Emergency Response Plan includes procedures for each identified possible emergency.

Local Council Emergency Plan (EMPLAN) (DISPLAN) has been referenced and incorporated in the Emergency Response Procedures.

Other associated PCBU's have been consulted and considered in the development of the emergency plan and procedures (Multi tenanted buildings)



The Emergency Plan is distributed to members of the EPC

Sufficient information from the emergency response procedures is distributed to members of the ECO to enable them to carry out their required duties

The Emergency Response Plan has been provided to other relevant agencies (e.g. health departments, police,fire and ambulance services, disaster management units and local governments).

Provisions exist to ensure the security of the facility / site during an emergency

Emergency Control Organisation

An Emergency Control Organisation (ECO) has been established and membership documented in the emergency plan

The ECO is made up of a Chief Warden (Emergency Co-ordinator) as a minimum.

Other members of the ECO have been appointed based on needs identified by the EPC (Wardens, Communication Officers etc)

Alternative personnel have been identified to backup the Emergency Control Organisation.

An up to date register of all ECO personnel is kept readily available.

ECO identifiers are available for ECO members (White helmet/cap/vest for Chief Warden (Emergency Coordinator) and deputy, red for wardens etc

The roles and responsibilities of the members of the ECO and that of other staff, prior to an emergency are documented

The roles and responsibilities of the members of the ECO and that of other staff, during an emergency are documented

The roles and responsibilities of the members of the ECO and that of other staff, after an emergency are documented

Members of the ECO have been provided appropriate information as defined by the EPC

Personal Emergency Evacuation Plans

A Personal Emergency Evacuation plan (PEEP) has been developed for all persons requiring assistance during an emergency

A copy of each PEEP is retained by the Chief Warden (Emergency Coordinator)

Debriefing

An operational debriefing review occurs as soon as practicable after every emergency, evacuation or training exercise.

The review is documented and available to the EPC during emergency plan review

Communication

A policy is documented for the release of information, including the title of the position authorised to release the information and the nature of that
information (e.g. media release statements).

ECO contact details are available

Emergency contacts are identified and documented

Communication has been established for notifying staff/wardens of an emergency. This may be via pagers, manual call points, EWIS panels, FIP, panic buttons, medical alert buttons.

Assembly Points

A primary Emergency Control Point has been identified and documented

An alternative Emergency Control Point has been identified should the primary be unsafe

A suitably located primary emergency assembly area has been identified and is documented in the Emergency Response Plan

An alternative suitably located emergency assembly area has been identified and is documented in the Emergency Response Plan

Site Evacuation Diagrams

Current Site evacuation diagrams have been developed and are available at appropriate locations throughout the facility / site so that staff/ residents/ visitors are able to view them

Site evacuation diagrams that do not include any additional information are A4 (210 mm * 297 mm) minimum

Site evacuation diagrams that include additional information shall be A3 (297mm * 420 mm) minimum with a pictorial representation of the floor area at least 210mm * 297 mm

Site evacuation diagrams are included in the Emergency Response Plan

Evacuation Diagrams:

Are located within a zone height not less than 1200 mm and not more than 1600 mm above the plane of the finished floor

Have the correct orientation with regard to the direction of egress and its location to the "You Are Here" point

Have a pictorial representation of the floor or area, which shall be at least 200 mm * 150 mm

Shall have a title "Evacuation Diagram"

Have a "You Are Here" location identified which defines the position and orientation of the diagram

Identify the designated exits and egress paths of the facility /site, and are green

Identify Warden Intercommunication Points (WIPs) in red

Identify Manual Call Points (MCPs) which shall be red

Identify Emergency Call Points (ECPs) which shall be white, or have a black border

Identify Fire Information Panel (FIP) and Mimic panels (if provided)

Identify Hose Reels and Hydrants which shall be red

Identify Fire Extinguishers which shall be red with an additional appropriate colour as specified in AS/NZS 1841.1

Identify Fire Blankets which shall be red

Identify "Refuges" if present

Identify the validity date (within 5 years)

Identify location of assembly areas either stated in words or pictorially represented

Contain a legend which shall reflect the symbols used

Training and Exercises

Periodic evacuation/lockdown drills conducted at least annually in accordance with AS3745-2010.

All staff have participated in the evacuation/lockdown drills, records are maintained

At least one member of the EPC has received training in emergency planning

The Chief Warden, Deputy Chief Warden (Emergency Co-ordinators have received appropriate training) annually, records are maintained

All nominated members of the ECO have received required annual training in managing an emergency, records are maintained

A skills retention exercise is conducted at least every 6 months

All staff are trained in emergency procedures annually

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.