Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Emergency Planning Committee
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An emergency planning committee (EPC) has been appointed and membership documented in the plan
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The EPC has a minimum of two members at least one of whom is a manager (able to approve changes) and at least one of whom is "competent"
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The EPC meets at least annually in relation to the emergency planning and response
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EPC meetings are minuted and minutes are available
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The emergency plan and procedures are reviewed by the EPC at least annually, or when site changes occur
Emergency Response Plan
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The facility / site has a documented Emergency Response Plan and Emergency Procedures
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These include:
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A clear statement of purpose and scope
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Information on the structure and purpose of the Emergency Planning Committee (EPC)
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Identification of the facility to which it applies
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Description of the fire safety and emergency features of the facility
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The organisational arrangements for the facility
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Separate sections for the following:
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The emergency identification outcomes
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The emergency response procedures
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The evacuation diagram
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Training arrangements
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A statement of the extent of distribution including PEEPS
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Details of the hours of occupancy of the facility
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The EPC nominated validity period for the emergency plan
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The date of issue or amendment date on each page of the emergency plan
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Have all possible emergencies that may occur at the site been considered and assessed for likelihood and impact? Is this documented?
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The Emergency Response Plan includes procedures for each identified possible emergency.
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Local Council Emergency Plan (EMPLAN) (DISPLAN) has been referenced and incorporated in the Emergency Response Procedures.
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Other associated PCBU's have been consulted and considered in the development of the emergency plan and procedures (Multi tenanted buildings)<br><br><br><br>
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The Emergency Plan is distributed to members of the EPC
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Sufficient information from the emergency response procedures is distributed to members of the ECO to enable them to carry out their required duties
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The Emergency Response Plan has been provided to other relevant agencies (e.g. health departments, police,fire and ambulance services, disaster management units and local governments).
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Provisions exist to ensure the security of the facility / site during an emergency
Emergency Control Organisation
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An Emergency Control Organisation (ECO) has been established and membership documented in the emergency plan
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The ECO is made up of a Chief Warden (Emergency Co-ordinator) as a minimum.
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Other members of the ECO have been appointed based on needs identified by the EPC (Wardens, Communication Officers etc)
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Alternative personnel have been identified to backup the Emergency Control Organisation.
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An up to date register of all ECO personnel is kept readily available.
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ECO identifiers are available for ECO members (White helmet/cap/vest for Chief Warden (Emergency Coordinator) and deputy, red for wardens etc
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The roles and responsibilities of the members of the ECO and that of other staff, prior to an emergency are documented
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The roles and responsibilities of the members of the ECO and that of other staff, during an emergency are documented
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The roles and responsibilities of the members of the ECO and that of other staff, after an emergency are documented
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Members of the ECO have been provided appropriate information as defined by the EPC
Personal Emergency Evacuation Plans
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A Personal Emergency Evacuation plan (PEEP) has been developed for all persons requiring assistance during an emergency
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A copy of each PEEP is retained by the Chief Warden (Emergency Coordinator)
Debriefing
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An operational debriefing review occurs as soon as practicable after every emergency, evacuation or training exercise.
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The review is documented and available to the EPC during emergency plan review
Communication
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A policy is documented for the release of information, including the title of the position authorised to release the information and the nature of that<br>information (e.g. media release statements).
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ECO contact details are available
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Emergency contacts are identified and documented
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Communication has been established for notifying staff/wardens of an emergency. This may be via pagers, manual call points, EWIS panels, FIP, panic buttons, medical alert buttons.
Assembly Points
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A primary Emergency Control Point has been identified and documented
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An alternative Emergency Control Point has been identified should the primary be unsafe
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A suitably located primary emergency assembly area has been identified and is documented in the Emergency Response Plan
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An alternative suitably located emergency assembly area has been identified and is documented in the Emergency Response Plan
Site Evacuation Diagrams
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Current Site evacuation diagrams have been developed and are available at appropriate locations throughout the facility / site so that staff/ residents/ visitors are able to view them
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Site evacuation diagrams that do not include any additional information are A4 (210 mm * 297 mm) minimum
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Site evacuation diagrams that include additional information shall be A3 (297mm * 420 mm) minimum with a pictorial representation of the floor area at least 210mm * 297 mm
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Site evacuation diagrams are included in the Emergency Response Plan
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Evacuation Diagrams:
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Are located within a zone height not less than 1200 mm and not more than 1600 mm above the plane of the finished floor
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Have the correct orientation with regard to the direction of egress and its location to the "You Are Here" point
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Have a pictorial representation of the floor or area, which shall be at least 200 mm * 150 mm
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Shall have a title "Evacuation Diagram"
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Have a "You Are Here" location identified which defines the position and orientation of the diagram
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Identify the designated exits and egress paths of the facility /site, and are green
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Identify Warden Intercommunication Points (WIPs) in red
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Identify Manual Call Points (MCPs) which shall be red
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Identify Emergency Call Points (ECPs) which shall be white, or have a black border
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Identify Fire Information Panel (FIP) and Mimic panels (if provided)
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Identify Hose Reels and Hydrants which shall be red
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Identify Fire Extinguishers which shall be red with an additional appropriate colour as specified in AS/NZS 1841.1
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Identify Fire Blankets which shall be red
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Identify "Refuges" if present
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Identify the validity date (within 5 years)
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Identify location of assembly areas either stated in words or pictorially represented
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Contain a legend which shall reflect the symbols used
Training and Exercises
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Periodic evacuation/lockdown drills conducted at least annually in accordance with AS3745-2010.
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All staff have participated in the evacuation/lockdown drills, records are maintained
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At least one member of the EPC has received training in emergency planning
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The Chief Warden, Deputy Chief Warden (Emergency Co-ordinators have received appropriate training) annually, records are maintained
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All nominated members of the ECO have received required annual training in managing an emergency, records are maintained
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A skills retention exercise is conducted at least every 6 months
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All staff are trained in emergency procedures annually
