Title Page
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Site conducted
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Conducted on
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Conducted by
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Location
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Categories of Audit Findings - Any Audit findings should be placed into the following categories on the report
Major Nonconformity - Address urgently - Non-fulfilment of specified requirement that could expose ER to significant risk
Minor Nonconformity - Address as soon as possible - Non-fulfilment of a specified requirement that shows weakness in controls and adherence but isn’t fundamental
Observation - Address at a suitable point - An improvement opportunity if not taken could lead to nonconformity
Noteworthy Effort - Work undertaken that shows significant effort and determination and merits particular recognition for a job well done. This is of particular importance if it highlights good practice that could be used in other parts of the business and or by other ER teams
General Site Documentation Audit Standard, HV service providers HV Safety Rules. EAW act
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Site Single Line Diagram<br>Check the latest revision on the document control system prior to the Audit. Is this the version displayed on site
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Health and Safety at Work Act<br>Is there a copy of the Health and Safety at Work Act displayed in the main substation?
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Status diagram<br>Is there a status diagram displayed in the main substation, if so does it reflect the status of the system?
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Signage<br>Is there a sign on the substation with the HV providers emergency contact details?
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Signage<br>Is there a ‘Danger of Death; sign on the substation door?
HV service provider / EDF Renewables – Authorisations Audit Standard, HV service providers HV Safety Rules. EDF Renewables Wind Turbine Safety Rules
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Authorisation - HV Service Provider<br>Do the HV service provider staff on site have the correct ‘in date’ authorisations for the work they are doing. (Possibly need to contact the HV Provider Authorisations Officer)?
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Authorisation - EDF Renewables<br>Do the EDF Renewables staff on site have the correct ‘in date’ authorisations for the work they are doing?
HV service provider – HV Permit to Work HV service provider – HV Permit to Work. Audit Standard, HV service provider’s HV Safety Rules
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HV Permit to Work - Permit Number<br>Does the HV Permit to Work have a unique number.?
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HV Permit to work - Site ID<br>Is the location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?
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HV Permit to Work - Plant/Apparatus ID<br>The ID on the HV Permit to Work should be the same as the ID on the Plant/Apparatus to be worked on. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?
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HV Permit to Work - Lock out box/Key safe key<br>Has a Lock out box/Key safe key been issued with the Permit. Where applicable is it identified on the Permit with Key No. and Lock out box/Key Safe Number?
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HV Permit to Work - Lock out box/Key safe key<br>Is the Lock out box/Key safe secured with a padlock. Does the padlock key number correspond with the key issued with the Permit to Work, is there a control lock on the Lock out box / Key safe key(if a safety rules requirement)
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HV Permit to Work - Isolation<br>Are the points of isolation applied for the work to be carried out clearly identified
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HV Permit to Work - Earthing<br>Are the points where circuit main earths are applied for the work to be carried out clearly identified
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HV Permit to Work - Points of Isolation and Earthing<br>Are the points of isolation secured with a padlock, or fuses and links removed<br>Are Caution notices displayed at all point of isolation<br>Are the points of earthing secured with a padlock<br>Are Caution notices displayed at all point of earthing (if a safety rules requirement)
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HV Permit to Work - Extra/Further Precautions<br>Are the identified Extra/Further Precautions clear and unambiguous
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HV Permit to Work - Work to be carried out<br>The work to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the work order card, the Method Statement and Risk Assessment
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HV Permit to Work - Diagram/Other information (Where applicable)<br>Is the Diagram Other information clear and unambiguous and does it reflect the work to be carried out
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HV Permit to Work - Permit issuer Signature/ Date/Time<br>Is the HV Permit to Work signed, dated and timed by the Permit Issuer and is the name printed legibly
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HV Permit to Work - Permit recipient Signature/ Date/Time<br>Is the HV Permit to Work signed, dated and timed by the Permit recipient
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HV Permit to Work - Working Party sign on (Where applicable)<br>Have all working party members signed onto the HV Permit To Work
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HV Permit to Work - Clearance<br>Has the HV Permit to Work clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the Permit recipient
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HV Permit to Work - Cancellation<br>Has the HV Permit to Work cancellation section been signed, dated and timed by the Permit issuer
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HV Permit to Work - Permit Transfer<br>Is there a procedure for Permit to Work Transfer in the HV providers safety rules. If so, has it been followed and have all sections been signed timed and dated
HV Service Provider – HV Sanction for Test HV Service Provider – Sanction for Test. Audit Standard, HV service providers HV Safety Rules
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HV Sanction for Test - Sanction Number<br>Does the HV Sanction for Test have a unique number
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HV Sanction for Test - Site ID<br>Is the location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram.
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HV Sanction for Test - Plant/Apparatus ID<br>The ID on the HV Sanction for Test should be the same as the ID on the Plant Apparatus to be worked on. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram
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HV Sanction for Test - Lock out box/Key safe key<br>Has a Lock out box/Key safe key been issued with the Sanction. Where applicable is it identified on the Sanction with Key No. and Lock out box/Key safe Number
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HV Sanction for Test - Lock out box/Key safe key<br>Is the Lock out box/Key safe secured with a padlock. Does the padlock key number correspond with the key issued with the Sanction for Test , is there a control lock on the Lock out box/Key safe key (if a safety rules requirement)
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HV Sanction for Test - Isolation<br>Are the points of isolation applied for the work to be carried out clearly identified
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HV Sanction for Test - Earthing<br>Are the points where circuit main earths are applied for the work to be carried out clearly identified
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HV Sanction for Test - Points of Isolation and Earthing<br>Are the points of isolation secured with a padlock, or fuses and links removed<br>Are Caution notices displayed at all point of isolation<br>Are the points of earthing locked<br>Are Caution notices displayed at all point of earthing (if a safety rules requirement)
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HV Sanction for Test - Earths to be removed for testing<br>Are the earths which can be removed for testing clearly identified
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HV Sanction for Test - Extra/Further Precautions<br>Are the identified Extra/Further Precautions clear and unambiguous
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HV Sanction for Test - Testing to be carried out<br>The testing to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the Work Order Card, the Method Statement and Risk Assessment
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HV Sanction for Test - Diagram/Other information (Where applicable)<br>Is the Diagram/Other information clear and unambiguous and reflect the work to be carried out
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HV Sanction for Test - Sanction issuer Signature/ Date/Time<br>Is the HV Sanction for Test signed, dated and timed by the Sanction Issuer and is the name printed legibly
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HV Sanction for Test - Sanction recipient Signature/ Date/Time<br>Is the HV Sanction for Test signed, dated and timed by the Sanction recipient
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HV Sanction for Test - Testing Party sign on(Where applicable)<br>Have all testing party members signed onto the HV Sanction for Test
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HV Sanction for Test - Clearance<br>Has the HV Sanction for Test clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the Sanction recipient
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HV Sanction for Test - Cancellation<br>Has the HV Sanction for Test cancellation section been signed, dated and timed by the Sanction issuer
HV service provider – Isolation and Earthing Certificate HV service provider – Isolation and Earthing Certificate. Audit Standard, HV service providers HV Safety Rules
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HV Isolation and Earthing Certificate - Certificate Number<br>Does the HV Isolation and Earthing Certificate have a unique number
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HV Isolation and Earthing Certificate - Site ID<br>Is the site location clearly identified, It should also match the ID on the site Single Line Diagram
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HV Isolation and Earthing Certificate - Apparatus ID<br>The ID on the HV Isolation and Earthing Certificate should be the same as the ID on the site Single Line Diagram
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HV Isolation and Earthing Certificate , Lock out box / Key safe key (only if under the safety rules of the HV service provider)<br>Has a Lock out box/Key safe key been issued with the Sanction. Where applicable is it identified on the Sanction with Key No. and Lock out box/Key safe Number
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HV Isolation and Earthing Certificate - Lock out box/Key safe key (only if under the safety rules of the HV service provider)<br>Is the Lock out box/Key safe secured with a padlock. Does the padlock key number correspond with the key issued with the Isolation and Earthing Certificate, is there a control lock on the Lock out box/Key safe key (if a safety rules requirement).
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HV Isolation and Earthing Certificate - Isolation<br>Are the points of isolation applied clearly identified
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HV Isolation and Earthing Certificate - Earthing<br>Are the points of Earthing applied clearly identified
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HV Isolation and Earthing Certificate - Points of Isolation and Earthing (only if under the safety rules of the HV service provider)<br>Are the points of isolation secured with a padlock, or fuses and links removed<br>Are Caution notices displayed at all point of isolation<br>Are the points of earthing locked<br>Are Caution notices displayed at all point of earthing (if a safety rules requirement)
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HV Isolation and Earthing Certificate - Diagram/Other information (Where applicable)<br>Is the Diagram/Other information clear and unambiguous
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HV Isolation and Earthing Certificate - Issuer Signature/Date/ Time<br>Is the HV Isolation and Earthing Certificate signed, dated and timed by the Issuer and is the name printed legibly
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HV Isolation and Earthing Certificate - Recipient Signature/Date/ Time<br>Is the HV Isolation and Earthing Certificate. signed, dated and timed by the recipient
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HV Isolation and Earthing Certificate - Earths to be removed for testing (Where applicable)<br>Are the earths which can be removed for testing clearly identified
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HV, Isolation and Earthing Certificate - Clearance<br>Has the HV Isolation and Earthing Certificate clearance section been filled in correctly, have any exceptions been identified. Has it been signed, dated and timed by the recipient
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HV Isolation and Earthing Certificate - Cancellation<br>Has the HV Isolation and Earthing Certificate cancellation section been signed, dated and timed by the issuer
HV service provider – HV Limitation of Access HV service provider – Limitation of Access. Audit Standard, HV service providers HV Safety Rules
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HV Limitation of Access - Limitation of Access Number<br>Does the HV Limitation of Access have a Unique number
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HV Limitation of Access - Site ID<br>Is the location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram
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HV Limitation of Access - Access to area/carrying out work<br>The ID on the HV Limitation of Access should be the same as the ID for the area or on the Plant/Apparatus to be worked on. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram
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HV Limitation of Access - Work to be carried out<br>The work to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the Work Order Card, the Method Statement and Risk Assessment
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HV Limitation of Access - Issuer Signature/ Date/ Time<br>Is the HV Limitation of Access signed, dated and timed by the Issuer and is the name printed legibly
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HV Limitation of Access - Recipient Signature/Date/ Time<br>Is the HV Limitation of Access signed, dated and timed by the recipient
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HV Limitation of Access - Working Party sign on (Where applicable)<br>Have all testing party members signed onto the HV Limitation of Access
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HV Limitation of Access - Clearance<br>Has the HV Limitation of Access clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the recipient
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HV Limitation of Access - Cancellation<br>Has the HV Limitation of Access cancellation section been signed, dated and timed by the issuer
HV service provider – Setting People to Work HV service provider – Setting People to Work. Audit Standard, ER-H&S Setting People to Work (SPTW) Procedure -PRO-0041
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Setting People to Work - Work Appraisal Form (ER-H&S-FOR-0074 Work Appraisal Form)<br>Has the work appraisal form been filled in and signed by the Leader of the working party
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Setting People to Work - Pre Task Brief Record ER-H&S-FOR-0075<br>Has a Pre Task Brief been carried out prior to the work commencing<br>Has the Pre Task Brief form been completed<br>Has the Pre Task Brief form been signed by all the members of the working party<br>Has the Pre Task Brief form been signed by the supervisor of the working party
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Setting People to Work - Point of Work Risk Assessment (POWRA) ER-H&S-FOR-0076<br>Has a POWRA been carried out prior to the work commencing<br>Has the POWRA form been completed<br>Has the POWRA form been signed by all the members of the working party<br>Has the POWRA form been signed by the supervisor of the working party
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Setting People to Work - HV appendix<br>Have all the requirements of the ER-H&S Setting People to Work (SPTW) Procedure -PRO-0041 HV appendix 4 been addressed
HV service provider – Switching HV service provider – Switching Schedules. Audit Standard, HV service providers HV Safety Rules
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Switching - Schedule, Approval<br>Is the Switching Schedule being used the Switching Schedule submitted to the EDF area manager for approval
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Switching schedule - Schedule, number<br>Does the Switching Schedule being used have a unique number
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Switching - Schedule, Job Description<br>Does the Switching Schedule have an accurate description of the job
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Switching - Schedule, Countersigning Signature<br>Has the Switching Schedule been countersigned
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Switching - Schedule, Switching Steps<br>Has the Switching Schedule been filled in with Switching steps and method and each step dated and numbered, initialled and completion time entered
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Switching - Schedule, Page numbers<br>Is each page numbered
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Switching - Use of remote switching devices/ facilities<br>Is there evidence of remote switching devices (Pendant , DELOP) or facilities ( remote panels) being used
HV service provider Risk Assessment and Method Statement HV service provider – Risk Assessment and Method. Audit Standard, HV service providers documentation and procedures
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Method Statement - Work to be done<br>Does the task on the method statement match the work to be done stated on the Safety Document (PTW, SFT, LOA)
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Method Statement - Work Location<br>Does the location of the work on the method statement match the location on the Safety Document (PTW, SFT, LOA)
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Method Statement - Plant Apparatus ID<br>Does the Plant Apparatus ID on the Method Statement match the Plant / Apparatus ID on the Safety Document (PTW, SFT, LOA)
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Method Statement - Signature/Date<br>Has the Method Statement been signed and dated by the HV service provider
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Method Statement - Approval<br>Has the Method Statement been approved by the EDF Area Manager
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Risk Assessment - Work to be done<br>Does the task on the Risk Assessment match the work to be done stated on the Safety Document (PTW, SFT, LOA)
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Risk Assessment - Work Location<br>Does the location of the work on the Risk Assessment match the location on the Safety Document (PTW, SFT, LOA)
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Risk Assessment - Plant Apparatus ID<br>Does the Plant Apparatus ID on the Method Statement match the Plant / Apparatus ID on the Safety Document (PTW, SFT, LOA)
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Risk Assessment - Signature / Date<br>Has the Risk Assessment been signed and dated by the HV service provider
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Risk Assessment - Approval<br>Has the Risk Assessment been approved by the EDF Area Manager
EDF Renewables – Application of Wind Turbine Safety Rules cross boundary isolation procedure EDF Renewables – Application of the Wind Turbine Safety Rules (WTSR) Cross Boundary Isolation Procedure. Audit Standard, Wind Turbine Safety Rules and Supporting Procedures
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Wind Turbine Safety Rules Cross Boundary Procedure - Requirement<br>Does the work to be done require a cross boundary isolation under the WTSR<br>If so is a cross boundary isolation in place
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Wind Turbine Safety Rules Cross Boundary Procedure<br>Does the HV Permit to Work or Sanction for Test refer to the cross boundary isolation as part of the isolation for the work to be done
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Wind Turbine Safety Rules Cross Boundary Procedure - Approved Work Procedure (AWP)<br>Is there an AWP in place<br>Is it the correct AWP ( refer to WTSR support procedure No.7 )
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Wind Turbine Safety Rules Cross Boundary Procedure - Approved Work Procedure (AWP)<br>Is the Site and Wind Turbine No. correctly identified on the AWP<br>Is the work / testing to be done section filled in correctly
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Wind Turbine Safety Rules Cross Boundary Procedure - Associated documents<br>Are the associated documents from the HV Service Provider referenced on the AWP
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Wind Turbine Safety Rules Cross Boundary Procedure - Isolation<br>Are all points of isolation filled in, signed and dated<br>Is the point of isolation locked and cautioned and has a key from the isolation been issued to the HV service provider
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Wind Turbine Safety Rules Cross Boundary Procedure - Safe Custody<br>When in force is the AWP in safe custody as required in WTSR Support Procedure No. 10
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Wind Turbine Safety Rules Cross Boundary Procedure - Clearance and Cancellation<br>Has the AWP been cleared and cancelled
EDF Renewables – General EDF Renewables – General. Audit Standard, Risk Assessment and Calibration Register
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Risk Assessment - Specialist PPE<br>Is arc flash clothing being worn as per site requirements. Is it the correct standard for the work being carried, check requirement prior to site visit
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Risk Assessment - Specialist PPE<br>Are insulated gloves being worn. If date stamped are they in date
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Risk Assessment - Specialist PPE<br>Are the insulated gloves documented on a PPE register
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Calibration - Test Equipment<br>Is all test equipment calibrated and in date
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Calibration - Test Equipment<br>Is a Calibration certificate available for all test equipment in use
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Calibration - HV tester and proving unit<br>Is the HV tester and proving unit calibrated and in date
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Calibration - HV tester and proving unit<br>Is a Calibration certificate available for the HV tester and proving unit
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Testing - HV tester and proving unit<br>Is there evidence of the HV tester and proving unit being used in the correct format (prove, test, prove) is there a procedure available
