Event Visit Form

• Event Name

• Location
  Address

• Conducted on:

  Date

• Time of Arrival:

• Persons Seen/Spoken to:

• Officer:

• Time of Departure:

Observations on Arrival

• Any signs of site congestion?

• Other observations

Event Control

• • Who is in charge overall of the event?

• • Who is responsible for making key decisions such as when to stop the event or call the emergency services?

• • Means of communication across the site? (radios, who has them, etc, is public address system working and is it adequate).

Security

• Are security/stewards obvious as you walk around. Do they appear vigilant?

  Yes

  No

  N/A

• • How many security are there on site?

• • How do they record who is on site and licensed? (should be a log that includes details of SIA registration)

• • How do they record incidents – have they had any yet?

• • How do they allocate security?

Fire Safety

• Any obvious fire risks

  Yes

  No

  N/A

• Can you see fire blankets/extinguishers?

  Yes

  No

  N/A

• • Are there any issues that may prevent the emergency services

  Yes

  No

  N/A

• • Any issues that are likely to cause a problem should emergency services need to attend?

  Yes

  No

  N/A

• ASK – Have the fire brigade visited? Are they on site?

  Yes

  No

  N/A

First aid arrangements

• Can you find them easily?

  Yes

  No

  N/A

• Speak to Paramedics and First Aiders – Have had any issues or have any concerns?

• Record numbers (compare with EMP)

Lost children point

• Visit lost children point.

• Is it obvious to members of the public?

  Yes

  No

  N/A

• Check arrangements as per EMP.

  Yes

  No

  N/A

• Look out for any unaccompanied children whilst walking around.

Toilet provision

• Is the location obvious?

  Yes

  No

  N/A

• Is provision for disabled guests?

• Are there adequate provisions?

Waste provision

• Check bins are sufficient, not overflowing and no obvious signs of excess litter.

Food/caterers

• • Are there obvious risks e.g. unguarded cooking facilities/hot services that could be reached by guests, particularly children?

• Check fire fighting is available. Are they in test date? (will usually say in the label when next service is due, and pressure gauges should be in the green if they have one, and pins in place)

Rides and Entertainment

• Any obvious hazards? Any concerns?

Animal Activities

• Were any animal exhibits present

  Yes

  No

  N/A

• Was the Licence present? Which authority is it issued by? What is the Licence number?

  Yes

  No

  N/A

• Was a risk assessment available for the event upon request?

  Yes

  No

  N/A

• Are there emergency procedures in place?

  Yes

  No

  N/A

• Was a transport log available? How far have they travelled?

  Yes

  No

  N/A

• Are animals handled by members of the public? What control measures in place? E.g. Are there signs, hand washing, supervision?

  Yes

  No

  N/A

• Any animal welfare concerns?

  Yes

  No

  N/A

• Are barriers secure?

  Yes

  No

  N/A

• Enough water within reach/adequate cover etc?

  Yes

  No

  N/A

• Are information signs on display?

  Yes

  No

  N/A

• What types of animals were there?

Bars

• Any signs of drunkenness/disorderly conduct/underage drinking?

  Yes

  No

  N/A

• Check refusals book in place – any there any entries?

  Yes

  No

  N/A

• Is challenge 25 notices displayed?

  Yes

  No

  N/A

• Can you locate the DPS and do they have their personal licence?

  Yes

  No

  N/A

• Check mandatory measures available eg half pints, 125ml measures of wine and 25/35 ml of main spirits

  Yes

  No

  N/A

Other

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