Fleet Management Audit

• Document No.

• Fleet Management Audit

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Equipment

• 10 Random top 100 assets to be inspected

• Asset 1

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 2

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 3

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 4

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 5

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 6

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 7

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 8

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 9

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 10

• Plant Number

• Description

• Make / Model

• Hours / Km's

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Silver Service Maintenance sticker fitted and up to date.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Last service date and hours noted on all oil and hydraulic filters.

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

Electrical

• 10 x random electrical items to be inspected for compliance

• Asset 1

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 2

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 3

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 4

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 5

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 6

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 7

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 8

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 9

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

• Asset 10

• Plant Number

• Description

Presentation

• Equipment presented to a high standard. <br>- Clean <br>- Plant number clearly visible <br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

Service standard

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Test tag fitted and in date

  Yes

  No

Access - EWP

• 5 x Random EWP's to be inspected for service compliance

• Asset 1

• Plant Number

• Description

• Make

• Hours

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• EWP Yellow book in good condition and up to date

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 2

• Plant Number

• Description

• Make

• Hours

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• EWP Yellow book in good condition and up to date

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 3

• Plant Number

• Description

• Make

• Hours

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• EWP Yellow book in good condition and up to date

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 4

• Plant Number

• Description

• Make

• Hours

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Yellow Pre Hire tag fitted and filled in correctly.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• EWP Yellow book in good condition and up to date

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

• Asset 5

• Plant Number

• Description

• Make

• Hours

Presentation

• Equipment presented to a high standard. <br>- Clean inside and out. Includes engine bay<br>- Plant number clearly visible from each side of asset<br>- Flexihire logo's and stickers fitted and in good condition

  Yes

  No

• Paint quality and overall look of asset.

  Excellent

  Acceptable

  Poor

Safety, Service and Inspection information

• Operation, SOPs and EWP safety manuals fitted and in good condition

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• Pre Start sticker fitted and in good condition.

  Yes

  No

• EWP Yellow book in good condition and up to date

  Yes

  No

Equipment Operation

• Is the asset free from defects and faults. <br>- Must ensure all safety functions and general operation of equipment are as per OEM standard.

  Yes

  No

Parts

• 20 x Random part numbers showing in stock in Baseplan to be audited against physical stock in branch

• Inventory item 1

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 2

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 3

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 4

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 5

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 6

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 7

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 8

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 9

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 10

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 11

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 12

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 13

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 14

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 15

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 16

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 17

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 18

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 19

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

• Inventory item 20

• Part Number

• Description

• Quantity showing in stock

• Actual quantity on hand

• Is the stock count correct

  Yes

  No

Baseplan Service job review

• 10 x Random hard copy job cards to be checked against Baseplan service job information entered

• Job card 1

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 2

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 3

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 4

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 5

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 6

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 7

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 8

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 9

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

• Job card 10

• Service job number

• Does information listed on job card match what is in Baseplan

  Yes

  No

• Is information clear and convey accurately what work has been completed

  Yes

  No

• Have all parts listed on job card been allocated on Baseplan service job

  Yes

  No

Are there assets that should be removed from our system

• If the answer is yes, list asset number and description of why they should be deleted. Photo to be added for reference.

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Safety

• Are safety tags being used

  Yes

  No

  N/A

• Are JSA's being competed for all high risk non routine jobs

  Yes

  No

  N/A

Workshop set up

• Is workshop clean and free from hazards

  Yes

  No

  N/A

• Are oils and fuels stored correctly

  Yes

  No

  N/A

• Is addition equipment required to ensure safe work practices in the workshop area

  Yes

  No

Maintenance Staff - Process Knowledge

• Review of policy and procedures with maintenance staff

• Name

• Where do you find all of our safety policy and procedures

  MS10

  Unsure

• What is MS10

  Our SHEQ Management System

  Unsure

• What does SHEQ Stand for

  Safety, Health, Environment, Quality

  Unsure

• Are you aware and do you have a copy of the Flexihire Pre Hire and Service Schedule book

  Yes

  No

  N/A

• What is the service schedule standard for Flexihire equipment

  250 hours or 6 months whichever comes first

  Do not know

• Where do you find equipment manuals and parts manuals

  Quicklinks

  Do not know

• How do you order parts through central store

  Complete parts requisition form located in Quicklinks

  Do not know

• What should be on all large equipment prior to being placed into ready to hire status

  SOPs and Operation Manual

  Do not know

• Where do you find copies of service bulletins

  Quicklinks

  Do not know

• Where do you find copies of scheduled service documents

  Quicklinks

  Do not know

• What should you do if a piece of equipment you are inspecting is faulty and requires repairs

  Tag out of service, open service job in Baseplan

  Unsure

• What is our policy on PPE

  Safe

  At Risk

  N/A