Grounds Management Development Inspection

• Site conducted

  Select

• Property Management responsible

• Development Name

• Conducted on

  Date

• Prepared by

  Jamie Goddard

  Adam Cavanagh

  Jasvinder S
• Location
  Address

Assessment of Contracted Communal Duties

• Grounds Maintenance

  Good

  Satisfactory

  Unsatisfactory

  Additional works required

  Not Applicable

Property Managament responsible

• Fell Reynolds

  Castleford

  GEM

  Hazelvine

  Quadrant

• Additional Notes

External Inspection

• External lighting columns secure.

  Yes

  No

  N/A

• External lighting covers in good condition.

  Yes

  No

  N/A

• Any damage to the external lighting post ( the main body of the light )

  No damage to the lighting post

  Yes - Damage to the post

• Are there any common insured properties at the development? (Blocks of Flats etc)

  Yes

  No

  N/A

• Communal Satellite Systems secure with cables secure on buildings

  Yes

  No

  N/A

• Are the roof and gutters secure, clean and intact where visible

  Yes

  No

  N/A

• Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  Yes

  No

  N/A

• Boundary walls & fences intact

  Yes

  No

  N/A

• Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard) in good condition undamaged.

  Yes

  No

  N/A

• Pavements/ Entrance Pathways/ Steps flush, clean & secure (Free of trip hazard)

  Yes

  No

  N/A

• Communal trees healthy and pruned to prevent any obstruction

  Yes

  No

  N/A

• Communal shrubbery and grassed areas in good order - shrubs/hedges cut back from walkways to not hinder walking on the paths or grass over grown.

  Yes

  No

  N/A

• External drains clear of debris

  Yes

  No

  N/A

• All areas free from rubbish build up or fly tipping

  Yes

  No

  N/A

• Car parking areas free from build up of materials, household rubbish that should not be in the parking spots.

  Yes

  No

  N/A

• Is there an enclosure for parking of vehicles.

  Roofed parking bays

  Open air parking bays

  Underground parking

  Parking in unauthorised areas

• Is the enclosure roof and walls in good condition - eg: guttering, loose tiles, damp etc.

  Yes

  No

  N/A

• Car Park surface in satisfactory conditions eg: no slip or trip hazards with parking bays identifiable

  Yes

  No

  N/A

• Signage intact including information signage ie. private parking, regulation signs

  Yes

  No

  N/A

• Bicycle stores intact, clean & tidy and free of hazards

  Yes

  No

  N/A

• Bin stores intact, clean, tidy and free of hazards

  Yes

  No

  N/A

• Water pumps/ SUDS/ Sewage Treatment plants operational & pump room clean, tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• Grit bin levels satisfactory.

  Yes

  No

  N/A

• Play park equipment intact and operational

  Yes

  No

  N/A

• Development free from anti social damage requiring Local Authority intervention eg. Graffiti

  Yes

  No

  N/A
Areas/Items of risk

• Item

• Risk rating

  Low

  Medim

  High

• Recommendations

• Time frame to action

  Low = 3-6 months

  Medium = 1-3 months

  High = 1 week to 1 month

Proactive Maintenance Programme (Based on 10 Year Maintenance Plan)

• Communal Tree Survey

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Additional Planting Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• External Painting of Car Park Areas i.e. Line & Number Painting

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Boundary Fence or Wall Upgrade

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Drainage Clean Out

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade of paving/ monoblock in Car Park Areas

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade or decoration works to Play Park Equipment

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Add signature

  Sign