JLT Snap Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Management Audit

• "Does the company have a documented health and safety management system?<br>This should include the following elements – Policy, Organising Section, Planning and Implementation, Monitoring and Audit

  Yes

  No

  N/A

• Does the company have a Health and Safety Policy Statement?

  Yes

  No

  N/A

• Is it signed by the most senior executive?

  Yes

  No

  N/A

• How is this communicated to the staff

  Yes

  No

  N/A

• Is the policy dated?

  Yes

  No

  N/A

• • Health and Safety has high importance?
  • Commitment to health safety and welfare of staff?
  • Commitment to health safety and welfare of third Parties?
  • Commitment to the provision of adequate resources?
  • Committed to continuous improvement (plans etc.)?
  • Review process dates and or changes?
  Legal Requirement in the UK

• "Does the Organising section outline health and safety roles and responsibilities for all staff, Managers and groups within the Organisation?<br>This should include Directors, Managers, Managers, Responsible Person, Health and Safety Director, Health and Safety Representatives, Health and Safety Committees, Consultants etc.

  Yes

  No

  N/A

• Is there a formal system for monitoring whether the Managers manage health and safety in accordance with the roles and responsibilities? For example health and safety KPI

  Yes

  No

  N/A

• Does the Arrangements Section include or refer to detailed procedures? For example risk assessment, managing contractors, manual handling, first aid, DSE work place transport, work at height etc.

  Yes

  No

  N/A

• Has the Organisation developed a health and safety plan?

  Yes

  No

  N/A

• Is the implementation of the plan monitored by the Senior management Team and Health and safety committee?

  Yes

  No

  N/A

• Does the Organisation have access to competent advice? This can be internally or the use of an external consultant. Competency is a mixture of experience and qualifications.

  Yes

  No

  N/A

Employee Consultation

• "Is there a system for consultation on matters of health and safety for staff?<br>Can be individually or by a system of staff representation

  Yes

  No

  N/A

• Are there Health and Safety representatives?

  Yes

  No

  N/A

• Have the Health and Safety Representatives had Training? Training should include health and safety awareness, risk assessment, roles in the management of health and safety in the organisation and possibly negotiation skills

  Yes

  No

  N/A

• Does the Organisation have a health and safety committee?

  Yes

  No

  N/A

• Is the committee chaired by a Senior Manager?

  Yes

  No

  N/A

• Are comprehensive minutes produced?

  Yes

  No

  N/A

• Are the minutes reviewed by the Senior Management Team?

  Yes

  No

  N/A

• Are the minutes made available to all staff?

  Yes

  No

  N/A

• Does the committee review the risk assessment?

  Yes

  No

  N/A

• Does the committee review the training programmes?

  Yes

  No

  N/A

• Does the committee review accident and incident reports?

  Yes

  No

  N/A

Communication and Information Review

• How would the Organisation consult with staff about changes that may affect their health and safety? For example changes to the work, introduction of new plant or equipment procedures.

  Yes

  No

  N/A

• Is health and safety an agenda item at Board/ Senior Management Team meetings?

  Yes

  No

  N/A

• Is health and safety discussed at Team Meetings?

  Yes

  No

  N/A

• Is the Health and Safety Policy displayed in the workplace?

  Yes

  No

  N/A

• Is the Health and Safety Law Poster displayed?

  Yes

  No

  N/A

• How is health and safety information communicated to the Organisation?

  Yes

  No

  N/A

Monitoring

• Does the Organisation have a documented system for monitoring compliance with the health and safety management system? The system should include both active and reactive elements

  Yes

  No

  N/A

• Are regular formal workplace inspections undertaken?

  Yes

  No

  N/A

• Do these cover the whole workplace?

  Yes

  No

  N/A

• Does it involve staff at all levels?

  Yes

  No

  N/A

• Are the results of the inspections reported throughout the Organisation? For example health and safety committee, senior management team etc.

  Yes

  No

  N/A

• Is there a system for Hazard reporting?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Is there a documented system for accident and incident reporting?

  Yes

  No

  N/A

• Are all accidents and incidents recorded?

  Yes

  No

  N/A

• Are all accidents and incidents investigated?

  Yes

  No

  N/A

• Are line Managers involved in investigations?

  Yes

  No

  N/A

• Have all staff undertaking the investigation had adequate training?

  Yes

  No

  N/A

• Are accident statistics produced for the Organisation?

  Yes

  No

  N/A

• Who is responsible for RIDDOR reporting?

  Yes

  No

  N/A

Statutory Inspections

• Lifting Equipment?

  Yes

  No

  N/A

• Lifting accessories? (6 Months)

  Yes

  No

  N/A

• Passenger lifts? (6 months)

  Yes

  No

  N/A

• Forklift Trucks

  Yes

  No

  N/A

• Local exhaust ventilation equipment? (linked to COSHH)

  Yes

  No

  N/A

• Cooling Towers?

  Yes

  No

  N/A

• Pressure systems – written schemes of inspection?

  Yes

  No

  N/A

Risk Assessment Review

• Are detailed documented procedures for the production of risk assessments available? Could be included or referred to in the health and safety arrangements

  Yes

  No

  N/A

• Is there a documented risk assessment programme in place?

  Yes

  No

  N/A

• Are any assessments outstanding?

  Yes

  No

  N/A

• Have all significant hazards been identified and risk assessed?

  Yes

  No

  N/A

• Do the risk assessments identify all groups at risk? For example staff, contractors, visitors etc.

  Yes

  No

  N/A

• Are sufficient competent individuals available to undertake the assessments?

  Yes

  No

  N/A

• Are staff undertaking the work involved in the risk assessment process?

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training in the findings of the risk assessments?

  Yes

  No

  N/A

Vulnerable Workers Controls

• Is there a process for identifying vulnerable workers? New and expectant mothers/ young workers/ staff with disabilities/ Lone workers

  Yes

  No

  N/A

• Where identified have risk assessments been completed?

  Yes

  No

  N/A

• Have reasonable adjustments been made where required?

  Yes

  No

  N/A

• Are the implementation of the controls identified in risk assessments monitored?

  Yes

  No

  N/A

Safe Systems of Work

• Does the Organisation have a detailed documented procedure for the development of safe systems of work?

  Yes

  No

  N/A

• Has the Organisation produced documented Safe Systems of Work for activities that present a significant risk?

  Yes

  No

  N/A

• Has the company produced documented safe systems of work?

  Yes

  No

  N/A

• Are these produced from the findings of the risk assessment?

  Yes

  No

  N/A

• Does the safe system of work detail a step-by step guide to undertake the task?

  Yes

  No

  N/A

• Is there a record of staff being provided with information, instruction and training in the safe system of work?

  Yes

  No

  N/A

• Is there a formal process for monitoring compliance with the safe system of work?

  Yes

  No

  N/A

Training Review

• Does the organisation undertake a formal induction that includes health and safety arrangements?

  Yes

  No

  N/A

• Have training needs analysis been undertaken? Through appraisal, job role, risk assessment, etc.

  Yes

  No

  N/A

• Have staff received specific training to undertake their roles? For example fork lift drivers, first aid, fire marshal, machinery operators etc.

  Yes

  No

  N/A

• Have line managers and Supervisors been trained and made aware of their responsibilities?

  Yes

  No

  N/A

• Are formal records of all training maintained?

  Yes

  No

  N/A

• Are training records easily accessible to line managers? To ensure that Managers can check that they have enough trained staff and identify Departmental training needs

  Yes

  No

  N/A

• Where required is there a programme of refresher training?

  Yes

  No

  N/A

First Aid Arrangements

• Does the Organisation have suitable arrangements for first aid? This should take into account the work/ shift patterns and absences.

  Yes

  No

  N/A

• Are the contact details of first aiders available?

  Yes

  No

  N/A

• Is the location of all first aid equipment suitably marked?

  Yes

  No

  N/A

• Are the first aid containers inspected regularly?

  Yes

  No

  N/A

• Are all first aiders suitably trained?

  Yes

  No

  N/A

• Is there a suitable retraining programme in place?

  Yes

  No

  N/A

Occupational Health Provision

• Does the Organisation undertake pre-employment health checks? This may be by health questionnaires and or medicals

  Yes

  No

  N/A

• Has the Organisation identified activities that would require staff to be subject to health surveillance? For example audiometry, lung function, skin checks, body mapping etc.

  Yes

  No

  N/A

• Is the health surveillance programme up to date?

  Yes

  No

  N/A

Plant and Machinery Review

• Does the Organisation have a documented system for the acquisition, maintenance and monitoring of Plant and Machinery?

  Yes

  No

  N/A

• Have risk assessments for plant and machinery been undertaken in accordance with PUWER?

  Yes

  No

  N/A

• Is plant and machinery adequately guarded? Fixed guards which require tools to remove, interlocks, distance guards etc.

  Yes

  No

  N/A

• Are all guards and safety devices formally checked prior to use?

  Yes

  No

  N/A

• Are operators of plant and machinery adequately trained?

  Yes

  No

  N/A

• Is all training on plant and machinery recorded?

  Yes

  No

  N/A

• Is there a formal system for recording defects?

  Yes

  No

  N/A

• Is all maintenance work undertaken by competent individuals?

  Yes

  No

  N/A

• Is all maintenance and breakdown work recorded?

  Yes

  No

  N/A

• Is all maintenance work checked before the re-introduction of equipment?

  Yes

  No

  N/A

Lifting Equipment Review

• Does the organisation have a register of all lifting equipment and Lifting accessories?

  Yes

  No

  N/A

• Have all staff received appropriate training in the use of lifting equipment and accessories?

  Yes

  No

  N/A

• Is it recorded?

  Yes

  No

  N/A

Electrical Safety Review

• Has the fixed electrical distribution system been tested and inspected in accordance with IET Wiring Regulations (BS7671)?

  Yes

  No

  N/A

• Is there a programme of electrical safety testing for portable electrical appliances (PAT)? (The frequency of test should take into account the use of the equipment)

  Yes

  No

  N/A

• Is the programme up to date?

  Yes

  No

  N/A

• Has the equipment been labelled?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are only authorised and trained people allowed to carry out alterations, repairs and maintenance of electrical systems?

  Yes

  No

  N/A

• At the time of the visit were all switch rooms, distribution boards and sub-stations secured against unauthorised entry?

  Yes

  No

  N/A

Manual Handling Review

• Have all significant manual handling activities been risk assessed?

  Yes

  No

  N/A

• Have the assessors been suitably trained?

  Yes

  No

  N/A

• Is there a process for reviewing the manual handling risk assessment?

  Yes

  No

  N/A

• Have all staff undertaking significant manual handling activities had suitable training?

  Yes

  No

  N/A

• Is there a refresher training programme in place?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

Display Screen Equipment (DSE) Review

• Has the Organisation undertaken DSE risk assessments?

  Yes

  No

  N/A

• Have staff been provided with appropriate, information instruction and training?

  Yes

  No

  N/A

• Has the company identified DSE "Users"?

  Yes

  No

  N/A

• Have they been offered free eye sight tests, and are they provided with eye corrective appliances for computer use if identified as necessary by the optician?

  Yes

  No

  N/A

Hazardous Substances

• Has the organisation identified hazardous substances in use? Includes waste, by-products as well materials

  Yes

  No

  N/A

• Are copies of material safety data sheets available for materials in use?

  Yes

  No

  N/A

• Are the MSDS available to the first aiders?

  Yes

  No

  N/A

• Have risk assessments been undertaken for the hazardous substances?

  Yes

  No

  N/A

• Does these take into account frequency of exposure?

  Yes

  No

  N/A

• Do these include route of entry?

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training in the findings and controls identified?

  Yes

  No

  N/A

• Are the assessments reviewed on a regular basis?

  Yes

  No

  N/A

• Have staff been trained in the handling and use of hazardous substances? (COSHH Training)

  Yes

  No

  N/A

• Is this recorded?

  Yes

  No

  N/A

• Are engineering controls used?

  Yes

  No

  N/A

• Are they included in a PPM?

  Yes

  No

  N/A

• Are weekly recorded visual inspections undertaken?

  Yes

  No

  N/A

• Are thorough examination and tests completed? (Reg 9 COSHH)

  Yes

  No

  N/A

WRULDS

• Do activities pose the risk of WRULDS?

  Yes

  No

  N/A

• Has a risk assessment been undertaken? (e.g. ART tool)

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training?

  Yes

  No

  N/A

• Are controls in place to reduce the risk?

  Yes

  No

  N/A

Asbestos Management

• Has asbestos been identified at the site?

  Yes

  No

  N/A

• Has an asbestos register been produced for the site?

  Yes

  No

  N/A

• Has a risk assessment been undertaken?

  Yes

  No

  N/A

• Is there an asbestos management plan in place?

  Yes

  No

  N/A

• Is the asbestos labelled?

  Yes

  No

  N/A

• Is there a permit to work system in place for work in areas where asbestos is present?

  Yes

  No

  N/A

• Are all staff working on asbestos suitably trained?

  Yes

  No

  N/A

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

Noise and Vibration Risks

• Does the Organisation have written procedures for the reduction of noise and vibration?

  Yes

  No

  N/A

• Does it require the noise and vibration to be engineered out where possible?

  Yes

  No

  N/A

• Has a detailed noise survey been undertaken so that all areas where noise emissions are above 80 dB (A) have been identified?

  Yes

  No

  N/A

• Have documented risk assessments that calculate Lepd/Lepw been undertaken?

  Yes

  No

  N/A

• Are all hearing protection zones clearly identified?

  Yes

  No

  N/A

• Has octave band analysis been undertaken to ensure correct hearing protection is chosen?

  Yes

  No

  N/A

• Are staff who are exposed to noise above the lower action level been provided with information instruction and training? That includes the hazards of noise, appropriate safeguards and staff's obligations.

  Yes

  No

  N/A

• Is this recorded?

  Yes

  No

  N/A

• Have all staff exposed to noise above the upper action level been enrolled on a health surveillance programme?

  Yes

  No

  N/A

• Is this up to date?

  Yes

  No

  N/A

• Does this include base line measurement (pre-employment) measurement?

  Yes

  No

  N/A

• Have all staff been issued with hearing protection if exposed above the lower action level?

  Yes

  No

  N/A

• Is there compliance monitoring undertaken?

  Yes

  No

  N/A

• If staff are exposed to vibratory tools and equipment has a risk assessment been completed?

  Yes

  No

  N/A

• have staff been given appropriate information instruction and training?

  Yes

  No

  N/A

• Have exposure times been identified?

  Yes

  No

  N/A

• Is the exposure time monitored?

  Yes

  No

  N/A

Permits to Work

• Does the company operate a PTW system? Permit to work should be used to control high hazard activities and should be seen as part of a process not a permission to work.

  Yes

  No

  N/A

• Has the Organisation identified all activities hazardous activities that should be controlled by a permit? For example hot work, live electrical work, excavation work at height etc.

  Yes

  No

  N/A

• Are staff issuing permits aware of their responsibilities?

  Yes

  No

  N/A

• Is there evidence of monitoring to ensure that permits are complied with?

  Yes

  No

  N/A

Contractors and Visitors Controls

• Does the organisation have a procedure for the selection, control and monitoring of contractors?

  Yes

  No

  N/A

• Does the company have an approved list of contractors?

  Yes

  No

  N/A

• Does the company have comprehensive site rules for contractors?

  Yes

  No

  N/A

• Are RAMS produced by all Contractors for work undertaken?

  Yes

  No

  N/A

• Is there evidence of adequate insurance cover for all Contractors?

  Yes

  No

  N/A

• Do all Contractors have to attend a site induction?

  Yes

  No

  N/A

• Is there evidence of formal monitoring of contactors?

  Yes

  No

  N/A

• Are all visitors and contractors required to sign in and out?

  Yes

  No

  N/A

• Are visitors and contractors clearly identified?

  Yes

  No

  N/A

Workplace Transport

• Has a workplace transport risk assessment been undertaken?

  Yes

  No

  N/A

• Are pedestrian and vehicles segregated where possible

  Yes

  No

  N/A

• Have all operators of Mechanical Handling Equipment (MHE) been trained and authorised ?

  Yes

  No

  N/A

• is there a programme of refresher training in place?

  Yes

  No

  N/A

• Are recorded checks undertaken on a shift basis for MHE?

  Yes

  No

  N/A

• Is there a formal maintenance schedule for MHE?

  Yes

  No

  N/A

• Are annual driving license checks undertaken on staff who drive on company business?

  Yes

  No

  N/A

Sotrage Controls

• Are recorded inspections undertaken of racking and storage areas?

  Yes

  No

  N/A

• Is there a formal system for reporting racking damage?

  Yes

  No

  N/A

• Are SWL signs displayed on racking?

  Yes

  No

  N/A

Fire and Emergency Planning Review

• Has a fire risk assessment been undertaken?

  Yes

  No

  N/A

• Has a written emergency evacuation plan been produced?

  Yes

  No

  N/A

• Does it detail actions to be taken in the event of an emergency?

  Yes

  No

  N/A

• Does it detail Assembly Points?

  Yes

  No

  N/A

• Are emergency evacuation drills undertaken?

  Yes

  No

  N/A

• Are staff provided with appropriate information instruction and training?

  Yes

  No

  N/A

• Is there a means of raising the alarm?

  Yes

  No

  N/A

• Are fire alarms inspected and tested in accordance with British Standards?

  Yes

  No

  N/A

• Are weekly alarm tests completed?

  Yes

  No

  N/A

• Have Fire Marshals been appointed?

  Yes

  No

  N/A

• Have Fire Marshals had appropriate training?

  Yes

  No

  N/A

• Is there evidence of emergency light tests? Monthly and annual

  Yes

  No

  N/A

PPE Review

• Have risk assessments shown the need for PPE?

  Yes

  No

  N/A

• Has the PPE been assessed to ensure that it is appropriate and compatible?

  Yes

  No

  N/A

• Is the use of PPE monitored?

  Yes

  No

  N/A

• Is adequate storage provided for PPE?

  Yes

  No

  N/A

• Have users been trained in the use and care of the PPE?

  Yes

  No

  N/A

Workplace Conditions Review

• Is the lighting adequate in all areas?

  Yes

  No

  N/A

• Are floor and ground conditions good?

  Yes

  No

  N/A

• Are areas free of the build up of waste etc?

  Yes

  No

  N/A