Leclerc Security Audit 970-FRM-0001 V.02 EN

• Document No. 970-FRM-0001

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

Fire hazards

• Is the sub-flooring made of concrete or non-combustible material?

  Yes

  No

  N/A

• Does the sub-flooring have drainage

  Yes

  No

  N/A

• Are walls and ceiling non-combustible and do they trim away from fire sources?

  Yes

  No

  N/A

• Are doors, partitions and framing made of metal?

  Yes

  No

  N/A

• Are emergency exits and evacuation routes clearly identified and revised annually?

  Yes

  No

  N/A

• Are there regular fire drills (at least once every year)

  Yes

  No

  N/A

• Are operators assigned specific individual responsibilities in case of a fire? Are certain employees assigned as fire drill coordinators (employee countdown)

  Yes

  No

  N/A

• Do the facilities have fire and smoke detecting equipements? And are they tested regularly?

  Yes

  No

  N/A

• Are there several strategically located fire alarm stations?

  Yes

  No

  N/A

• Are there enough manual fire fighting equipments? (Such as portable extinguishers for electrical fires and other types of fire)

  Yes

  No

  N/A

• Can emergency crews reach the facility quickly?

  Yes

  No

  N/A

• The sprinkler shutoff valves in clearly marked secure locations? Do the employee's know where these valves are?

  Yes

  No

  N/A

• Is there a procedure or mechanism for positive identification of who was in the building when the fire broke out and who is now outside of the building?

  Yes

  No

  N/A

• Do all the numeric door access pads deactivate when the fire alarm is triggered and when the evacuation plan is launched?

  Yes

  No

  N/A

• Is the sonor level of the fire alarm sufficient in all departments? (loud enough?)

  Yes

  No

  N/A

• Is the distance between the sprinklers and the top of the pallets in storage sufficient? Are the sprinklers clear of any obstacles?

  Yes

  No

  N/A

Water hazard

• Is the upper ceiling constructed in order to let the water reach the drains and gutters

  Yes

  No

  N/A

• Are water main shutoff valves clearly identified and placed in secure locations? (need a code to enter the zone)

  Yes

  No

  N/A

• Is the staff trained on where to find shutoff valves (they know the code, storage of keys...)

  Yes

  No

  N/A

• Water emergency drills are practiced once every year

  Yes

  No

  N/A

Security inspection for outside of the facility

• Is the roof sufficiently sealed and well constructed to prevent high winds from splitting it open? Any apparent damages to the roof?

  Yes

  No

  N/A

• Is grading around the exterior of the facility constructed to conduct water away from the building?

  Yes

  No

  N/A

• Can someone get to the facility without taking the main road. Can someone hide nearby and monitor the activity of the facility?

  Yes

  No

  N/A

• Is the perimeter secure and covered by the cctv system (cameras)

  Yes

  No

  N/A

Lighting inspection

• Is there an emergency lighting system which automatically activates when the main lighting fails?

  Yes

  No

  N/A

• Is the emergency lighting system tested periodically

  Yes

  No

  N/A

• Are there additionnal light sources placed strategically around the plant? (Flashlights) do the employee's know where they are?

  Yes

  No

  N/A

• Are the office lights wired to ensure security night lights (ex: every 10nth fluorescent panel stays open 24/7)

  Yes

  No

  N/A

Access inspection

• Is access to the computer and server and telecom room restricted to selected personnel

  Yes

  No

  N/A

• Are all exterior windows near street level covered with metal grills?

  Yes

  No

  N/A

• If windows are taped for intrusion detection are they operational?

  Yes

  No

  N/A

• Is access from a loading dock controled?

  Yes

  No

  N/A

• Are doors locked during the evening,night,weekends,holidays?

  Yes

  No

  N/A

• If motion detection systems are installed in order to prevent someone from breaking in, are they operational?

  Yes

  No

  N/A

Visitor control

• Are all visitors accompanied at all times

  Yes

  No

  N/A

• Are all unacompanied visitors challenged by staff?

  Yes

  No

  N/A

• Are keys,combination locks and other security devices installed and used to control visitor access?

  Yes

  No

  N/A

• Can a single individual be prevented from gaining access to the data center without a security guard or employee knowing about it?

  Yes

  No

  N/A

• Is there a round the clock watch patrol going through/around the facility?

  Yes

  No

  N/A

• Are the internal doors and passageways free of all obstructions

  Yes

  No

  N/A

• Are internal aisles wide,straight and without obstructions

  Yes

  No

  N/A

• Do all access doors open fully and freely?

  Yes

  No

  N/A

• Are critical files under lock and key limit access?

  Yes

  No

  N/A

• Are all emergency exits wired to sound alarms when opened?

  Yes

  No

  N/A

Bulletin boards

• Is all material on bulletin boards periodically inspected to remove obsolete information? (Safety exits,fire hazard procedures...)

  Yes

  No

  N/A

• Are all confidential data kept off the bulletin boards? (Recipe's, company income...)

  Yes

  No

  N/A

Server and telecom rooms

• Are the server and telecom rooms constructed of fire resistant and non combustible material?

  Yes

  No

  N/A

• Is the data center placed far from potential sources of fire such as power cables and various paper documentation?

  Yes

  No

  N/A

• Is the furniture in the server/telecom room made of metal?

  Yes

  No

  N/A

• Is there a smoke detector and alarm in the telecom and server rooms?

  Yes

  No

  N/A

• Is there an easily accessible extinguisher in the server and telecom rooms?

  Yes

  No

  N/A

• Are drains installed on the floor above to divert water from the telecom and server rooms?

  Yes

  No

  N/A

• Is there an A/C system dedicated to exclusive use by each of the telecom and server rooms?

  Yes

  No

  N/A

• Are there portable fans for emergency use to move air into the server and telecom rooms from adjacent areas in case of A/C failure?

  Yes

  No

  N/A

• Are there temperature and humidity monitoring devices in the telecom and server rooms?

  Yes

  No

  N/A

• Is the roof over the telecom and server rooms water tight?

  Yes

  No

  N/A

• Does the server and telecom room have a dedicated power supply? (Seperated from all other users in the building)

  Yes

  No

  N/A

Cctv system ( closed circuit television)

• Has closed-circuit television been installed to cover:<br>Critical computer equipments (server and telecom rooms)<br>Access routes<br>Critical storage areas<br>A/C and Plumbing system<br>External access<br>Hallways and exits from washrooms

  Yes

  No

  N/A

• If sound monitoring systems are installed, to locate and listen to sounds, are they operational?

  Yes

  No

  N/A

• If there is a CCTV System. Are key personnel assigned to monitor?

  Yes

  No

  N/A

• Are there any areas that are not covered by cameras?

  Yes

  No

  N/A

• Are only supervisors allowed to use cctv systems?

  Yes

  No

  N/A

Employee store

• Is there a store procedure to prevent any stealing?

  Yes

  No

  N/A

• Is there any verifications on quantity of items bought each day versus the quantity of money made?

  Yes

  No

  N/A

• Are there cameras in the employee store room? Are subcontractors followed when they go to the employee store?

  Yes

  No

  N/A

Other security issues to verify

• Do employee's know what to do in case of a burglary,bomb threat,terrorist act?

  Yes

  No

  N/A

• Are the door hinges welded to the pins in order to prevent removal?

  Yes

  No

  N/A

• Are door frames solidly anchored to the walls?

  Yes

  No

  N/A

• Are the safety devices regularly inspected by an authorized official? (Hoses,sprinklers,extinguishers...)

  Yes

  No

  N/A