QM006 - Branch and Energy Audit - V20 - 231030

1.1 Copy of company H&S policy on notice board & signed by Managing Director

1.2 Copy of valid in date Employers Liability Insurance certificate displayed?

1.3 Statutory HSE poster displayed and completed with current contacts?

1.4 Minutes of previous SHEQ committee minutes displayed?

1.5 Names of appointed persons for first aid and fire marshals?

1.6 Is there a fire plan reviewed within the previous 12 months displayed?

1.7 Copy of branch Annual fire risk assessment (HS052)?

1.8 SHEQ Committee poster (QM199) displayed?

1.9 Training Coordinator poster (QM212) displayed?

1.10 Quality and Environmental Policy (QM163) displayed?

1.11 Energy Policy (EE011) displayed?

2.1 Fire Risk assessment been completed annually (HS052)?

2.2 Are staff aware of what to do in the event of a fire?

2.3 Is suitable fire safety signage in place?

2.4 Are sufficient Fire Extinguishers in place and of the correct type?

2.5 Date of last Extinguisher test? (12 monthly)

2.6 Have weekly fire alarm checks been completed and recorded on form (HS240)?

2.7 Fire evacuation exercise in past 6 months (HS099)?

2.8 Is a fire alarm system installed?

2.9 Has the fire alarm been serviced and recorded in the last 12 months?

2.10 Are fire exits / routes free and clear of obstructions and no fire loading?

2.11 Are fire exits easy to operate and not obstructed?

2.12 Are all obvious ignition sources managed?

2.13 Fire Evacuation point is in a safe location and correctly signed?

2.14 Have all visitors/sub-contractors signed in and it is recorded?

2.15 Is the designated smoking area signed, and located away from combustibles?

2.17 Has monthly fire warden checklists (HS238) been completed?

3.1 Is there suitable heating provisions on site?

3.2 Gas appliances been checked by a Gas Safe registered contractor in previous 12 months and a Gas Safe Certificate available?

3.3 Is there a CO2 alarm fitted?

3.4 Has an Electrical installation Conditioning report been completed by an NICEIC Contractor within the previous 5 years?

3.5 Has the electrical installation conditioning report been identified as satisfactory?

3.6 Has electrical equipment in branch been PAT tested within the last 2 years?

3.7 Have monthly emergency lighting checks been completed?

4.1 Are all known accidents, incidents and near miss events recorded and on the Shield ERS system?

4.2 Are suitable numbers of first aiders appointed?

4.3 Are first aid boxes suitable and sufficient?

4.4 Are first aid boxes checked monthly (HS229)?

5.1 Has DSE Risk Assessments been completed (HS028 or IHASCO)?d

6.1 Are hazardous substances being used within the office / branch controlled?

6.2 Has a COSHH Risk Assessment been completed (HS022)?<br>Is it up to date?

6.3 Do they know the location of Risk COSHH Assessments and understand them?

6.4 COSHH products stored in correct cabinets and COSHH assessment carried out?

7.1 Has an Asbestos survey been undertaken? (Evidence required)

7.2 Have ACM’s identified been inspected annually and are in good condition (HS125)

7.3 Is there an Asbestos Management plan in place (HS125)?

7.4 All staff aware of any asbestos in the building?

8.1 System in place to issue PPE and to replace lost or damaged PPE

8.2 Records of issued PPE?

9.1 Are branch vehicle audits being carried out?

9.2 Are vehicle defects being reported and evidence of closure?

10.1 Are daily inspections carried out on Fork Lifts and Pallet Trucks?

10.2 Have they been serviced and inspected within the last 12 months?

10.3 Are staff trained where appropriate?

10.4 Is there LOLER/thorough examination dated within the last 12 months?

10.5 Have all recommendations from the previous LOLER inspection and service been completed?

10.6 Is there evidence of pre-user checks being completed prior to use?

11.1 System in place to check condition of ladders LO056 (Quarterly ladder checks) and stored?

11.2 Are inspection tags visible and dated within the last 3 months?

12.1 Flammable gases (LPG etc) stored on site

12.2 In a suitable secured well ventilated, external and signed cage?

12.3 Is there Segregation of empty and full bottles?

12.4 Racking suitable and not overloaded?

13.1 Sufficient space in office, not overcrowded?

13.2 Suitable drinking water?

13.3 Access for disabled persons?

13.4 Suitable WC facilities, separate for different sexes / single use?

13.5 Suitable Kitchen facilities?

13.6 Stationary office, clean and organised?

13.7 No trip hazards, clear walk ways?

13.8 General housekeeping to a good standard?

14.1 Is the room thermostat working?

14.2 Are timers being used, are they working and to the correct settings?

14.3 Have heaters/boilers been serviced in the last 12 months?

14.4 Are heaters and air conditioning units operating in the same space?

14.5 Has the air conditioning system been serviced within the previous 12 months?

14.6 Is the heating system suitable without the need for electric heaters?

14.7 Windows and doors closed when heating and air conditioning is on?

14.8 Are the double glazed window panes free from cracks, broken or moisture between panes?

14.9 Is there adequate draught proofing on windows and external doors?

14.10 Is heating and air conditioning isolated in unused spaces, such as cupboards, corridors?

14.11 Has an EPC certificate been completed on the property within the previous 10 years?

15.1 Is overhead lighting LED?

15.2 Are lights switched off when not required (is daylight sufficient/or is room not in use)?

15.3 Is external lighting on a sensor?

16.1 Are computers, printers and other equipment switched off at the end of the day?

16.2 Are photocopier and other equipment on ‘Energy Saving’ modes during the day?

16.3 Are fridges placed away from heat sources?

16.4 Is action being taken if any water leaks i.e. wet pathways, dripping taps are present?

16.5 Is there a legionella risk assessment within 2 years?

16.6 Have all of the actions from the legionella risk assessment been closed out?

17.1 Sufficient space, not overcrowded?

17.2 Equipment stored in racking does not exceed the maximum safe load and secured to the floor?

17.3 Is there a segregation area for broken equipment?

17.4 Are suitable pedestrian walk ways in place to segregate plant, equipment and pedestrians?

17.5 All emergency signage displayed and emergency exits clear?

17.6 Are pedestrian routes clear of trip hazards and obstacles?

17.7 General housekeeping to a good standard?

17.8 Is the general waste skip used correctly? i.e. Only waste generated through our works disposed of?

17.9 Is recycling done within branch, if so what? Recyclable and General Waste

18.1 Sufficient space, not overcrowded?

18.2 External sensor lighting sufficient?

18.3 All site signage visible, PPE, Speed, CCTV, Fire muster points?

18.4 Can the site be secured and locked in silent hours?

18.5 General housekeeping to a good standard?

18.6 Are all waste bins locked and not visible to the public (arson attack)

18.7 Warning for forklift truck in operation?

18.8 Has the workplace transport plan been completed and reviewed within the previous 12 months?

18.9 Has a transport risk assessment been carried out?

19.1 Transfer station procedure manual

19.2 Daily visual checks completed (AR068)

19.3 Weekly visual filtration checks completed (AR087)

19.4 Ensure WTS work log is up to date (AR075)

19.5 Copy of planning application and site permit (where applicable)

19.6 Is the waste carriers license available and in date?

19.7 Is there a reassurance air test certificate? (as per permit requirements, where applicable)

19.8 Review a copy of a recent HW note, has it been completed correctly? i.e. Consignment Note Code, Addresses, Quantity and correct description of waste as per ADR, Correct SIC Code, Correctly sign off (ensure part C&D have the same date).

19.9 Are all the waste EWC codes, UN numbers and shipping names correct? (150202 Filter/PPE disposal, 190204 Rubbish/Leaf disposal, 170601, 170605)

19.10 Has the waste note been signed off on receipt of waste?

19.11 System in place to record and monitor HW consignment notes?

19.12 WAMITAB certs available for waste/site manager?

19.13 Any obvious ignition sources evident?

19.14 Is the WTS locked and secure within silent hours?

19.15 Is waste stored correctly within the waste skips, space utilised and stored safely (from the back forward)? <br>Only competent persons wearing correct RPE to inspect

19.16 Are all employees aware of spillage the procedures and are sufficient controls in place to deal with spillage?

19.17 Is the onsite drainage system clean and not obstructed?

19.18 General housekeeping to a good standard?

19.19 Segregation from public i.e. chained access?

19.20 All site signage visible, PPE, RPE

20.1 Is the diesel tank free from obstruction?

20.2 Is the diesel tank risk assessment, spill procedure and MSDS sheet close by?

20.3 Has the monthly tank inspection been completed?

20.4 Is the spill kit situated close to the diesel tank?

20.5 Is there suitable lighting?

20.6 Is warning signage in place relating to flammable?

20.7 Is a 6ltr AFFF fire extinguisher located close to the diesel tank?

20.8 Are drain covers available if the diesel tank is located within 10 meters of a drain?

20.9 Has the annual inspection been completed and held on record?

20.10 Is an eye wash station located close to the diesel tank?

20.11 Is EE014 Fuel Tank Usage Report being completed?

20.12 Has TBT220 Refuelling road vehicles & Dispensing Adblue been completed for all users?

21.1 Have all non-conformances over 30 days old been closed out?