SRG Team Inspection

• Conducted on

  Date

• Team

• Prepared by

• Location
  Address

Documentation and First Aid

• All engineers have valid ID Badges

  Yes

  No

  N/A

• Notes: Take photo's of all team members ID CardsIf ID Cards required raise action with Duty ManagerTake a photo

• Valid drivers licence - present and in date?

  Yes

  No

  N/A

• Note: Check the expiry date. Cards expire after 10yrs after issue. Take photo

• All engineers have access to the SRG Enployee handbook, and evidence that they have read and understood it?

  Yes

  No

  N/A

• Notes: An electronic copy is acceptable, how ever they needs to be evidence that it has been read and understood. This can done using adobe fill and sign but must have the printed name as well as signature and must be dated.Take photos of acknowledgement page.If this evidence is not readily available raise an action for the engineers to sign, print and date the acknowledgement. Send a copy to HR and send a copy to the National Ops Manager. GOOD PRACTICE: Engineers have a copy stored on their tablet

• Evidence of training, IPAF, PASMA, CSCS and asbestos awareness as a minimum?

  Yes

  No

  N/A

• Note: Ask the Engineers to login and show you TotalView compliance - take photo At least on engineer must hold a valid SSSTS. The total view compliance photo can be used as evidence for several sections of this inspection. It is acceptable to put in notes on these questiosn see section 1

• Relevant RAMS in place, briefed, signed and relevant to the works?

  Yes

  No

  N/A

• Note: Review the RAMS against the works. Ensure that all the details are completed and sign off contains date, signatures, printed names and refers to RAMS title.Take photo of the sign off sheet. If RAMS do not contain all correct/missing information raise action for the writer to complete one of these on courses GC Learning :Risk Assessments and 5 steps to risk assessments Consider the tools, equipment, materials, working at height, and access as a minimum. GOOD PRACTICE: Make notes on the works and highlight in RAMS where this documented

• Operatives have liaised with store management and confirmed they have arrived on site? (Including logging onto system)

  Yes

  No

  N/A

• Note: If there are no works taking place, ask the engineers if they can talk you through the process. If they are able to do this then mark as compliant and make notes

• Does the team have first aid cover and first aid box and all first aid equipment in date?

  Yes

  No

  N/A

• Note: Check the contents are all present and within date.If items are missing check that their use has been recorded and there is an accident report. Raise action to replace missing items.Raise action to conduct accident reporting toolbox talk or GC Learning course. Take photos

• Does the engineer know how to raise an incident, who to inform and in what time scales?

  Yes

  No

  N/A

• Note: If engineers are unsure there is a course on GC Learning - Incident Reporting. Assign this course to the engineers in the actions

• Any concerns with regards to Drugs and Alcohol - Operatives considered for (random/ just cause/post incident) testing?

  Yes

  No

  N/A

• Note: If there are concerns- raise an action and assign to National Ops Manager. Immediatley discuss concerns with National Ops Manager and do not include details in this inspection

Vehicles

• Is SRG Vehicle parked in a safe place, cordoned off and not causing obstruction?

  Yes

  No

  N/A

• Take photo

• Are there adequate controls for TMP? (physical barriers, bollards, speed limits, flashing lights, spotters, etc)

  Yes

  No

  N/A

• Note: Clients such as Halfords and Royal Mail require full chapter 8 barriers around MEWP and any working areas

• Copy of vehicle insurance available?

  Yes

  No

  N/A

• Note: Check the expiry date

• Vehicle Fleet Policy available?

  Yes

  No

  N/A

• NOTE: Fleet policy was uodated in May 2019 check it is the right version

• Vehicle Inspection Checklist in place and up to date?

  Yes

  No

  N/A

• Note: This should be on iAuditor ask engineer to show you on the app. Take a picture. GOOD PRACTICE: Ask the engineers to open an inspection and review the content. Make notes on inspection

• MOT and Tax in date (contact fleet to verify if required)

  Yes

  No

  N/A

• GOOD PRACTICE: Engineers have this readily available and copy on the tablet

• Are there any signs of damage/faults on MEWP and vehicle

  Yes

  No

  N/A

• Notes - If there is any signs of damage/faults ask engineers to show where they have recorded this on their inspections.basket, boom, controls and signage appear in good conditionnumber plate present and legibleVehicle livery in place with suitable signage and brandingTyres appear in good orderNo visual damage

• Are SRG Vehicles well organised, tidy and equipment/ materials stored safely?

  Yes

  No

  N/A

• Notes: All tools and equipment should be easily and readily available. Takes photos

• MEWPS

  Yes

  No

  N/A

• Is there evidence of a MEWP thorough examination within the last 6 months?

  Yes

  No

  N/A

• Notes: Take picture

  Media

• Do the engineers have access to the MEWP emergency procedures and do they understand them?

  Yes

  No

  N/A

• Note: Ask the engineers to talk you through the emergency procedure to prove they fully understand it.GOOD PRACTICE: The operatives should have signed and dated the bottom of the MEWP emergency procedures

• Evidence that the MEWP pre start checks and weekly inspections are being carried out?

  Yes

  No

  N/A

• Note: Ask to show the iAuditor pre- start/daily MEWP check sheets. Open the most recent and check the information is correct. The report should have photos where required

• Has a site specific risk assessment been completed?

  Yes

  No

  N/A

• Is the MEWP in use?

  Yes

  No

  N/A

Is the MEWP in use?

• Is the MEWPs being used on firm, stable ground free from holes and trenches?

  Yes

  No

  N/A

• Note: Take photo

• Have all MEWPs been segregated to avoid others entering the work area?

  Yes

  No

  N/A

• Do all MEWP operators have IPAF cards or equivalent?

  Yes

  No

  N/A

• Are Cherry Picker operatives wearing harnesses and clipped on?

  Yes

  No

  N/A

• Are operatives using the MEWP safely?

  Yes

  No

  N/A

Working at height

• Do the engineers understand the heirarchy of working at height and is the potential fall risk controlled?

  Yes

  No

  N/A

• Notes: Ask the engineers when they last did the workshop and to talk to you about it. Ask questions on equipment and what needs to be considered when deciding the safest method of works.If they are unable to demostrate a good knowledge rasie an action to book them on the workshop again

• Is the equipment/ edge protection correct,complete and is there safe access?

  Yes

  No

  N/A

• Notes: Consider access, any unsafe or incomplete edge protection, there should not be a fall risk greater than 600mm, all holes, voids, roof lights protected if required

  Yes

  No

  N/A

• Are mobile towers in use?

  Yes

  No

  N/A

Are Mobile towers in use?

• Guardrails and toe boards in place

  Yes

  No

  N/A

• Sat on stable foundation

  Yes

  No

  N/A

• 7 day inspection being completed and evidence available

  Yes

  No

  N/A

• Equipment level and safe to use

  Yes

  No

  N/A

• Out Riggers/ Stabling legs in use and correctly fitted

  Yes

  No

  N/A

• Is fall arrest/Fall restraint equipment in use?

  Yes

  No

  N/A

Fall arrest/fall restraint equipment in use?

• Is the equipment being used correctly?

  Yes

  No

  N/A

• RAMS reflect the workng techniques and detail the safe system of works

  Yes

  No

  N/A

Ladders

• Is there evidence that ladders are being inspected either every 7 days or before use?

  Yes

  No

  N/A

• Note: The engineers need to be able to show you their inspection records. This should include what has been inspected not just a date.GOOD PRACTICE: Using iAuditor and taking photos.If they are not using iAuditor raise an action

• Do the Engineers have ladder use and inspection training?

  Yes

  No

  N/A

• Note: Check Totalview if they do not have this training, raise as an action for the training to be booked in

• Are ladders being used?

  Yes

  No

  N/A

• Is the ladder they correct type and length?

  Yes

  No

  N/A

• Note: Access ladders must have 5 rungs above the landing point.Consider if steps/ladders are correct.If a podium or tower could be used mark as non-compliant and put the reasons as unsuitable equipment

• Ladders positioned in a safe position?

  Yes

  No

  N/A

• Note: Angle is correct, not positioned over doorways, cash points, not under gin wheels etcTake photos

• Note: The ladder must have a ladder stay or positioning device if being worked from. Footing a ladder is only acceptable for ladders that are going to be tied. Check the tie is suitable and ladder cannot move/slip/slide. Check the ladder sits securely on the ground

• Ladders secured properly?

  Yes

  No

  N/A

Work place and Housekeeping

• Is the housekeeping to a good standard surrounding work area?

  Yes

  No

  N/A

• If there are any tools on the vehicle that are likely to cause dusts when in use, is there means to suppress/collect the dust

  Yes

  No

  N/A

• Notes: Give details of the tools and suppressioncollection.Take photos

• Is the work environment safe?

  Yes

  No

  N/A

• Notes; consider lighting, space, radio and microwave transmitters/aerials, over head cables, nesting birds, guano, etc

• Do operatives have access to suitable welfare facilities?

  Yes

  No

  N/A

• Are all significant hazards where the public have access controlled

  Yes

  No

  N/A

• Note: Consider falling objects, walking under at risk areas, doorways, cash machines, displays, the access to the bottom of ladders etc

General work equipment

• Is the work equipment in good working order?

  Yes

  No

  N/A

• Notes: Check hand tools as well as electrical tools. Check for damage/faults/guarding/safety dead switches etc, gas guns burning properlyTake photosIf there any damaged/faulty tools what is the procedure for ensuring they are not used and replaced?

• Is the Equipment being used right for the task and stored in accordance with RAMS?

  Yes

  No

  N/A

• Note: Read the RAMS and review the use.If no works are being undertaken then mark as not applicable and put No works in the notes

• Operatives understand and have been trained in the use of specific equipment?

  Yes

  No

  N/A

• Note: check totalview for training such as abraisive wheels

• Is any lifting equipment being used?

  Yes

  No

  N/A

Lifting equipment being used?

• Unsafe or damaged lifting equipment, including ropes, slings, chains, hooks?

  Yes

  No

  N/A

• Lifting Equipment fully segregated?

  Yes

  No

  N/A

• Lack of maintenance, testing and inspection?

  Yes

  No

  N/A

• Lifting plan in place if required?

  Yes

  No

  N/A

• Thorough examination in place?

  Yes

  No

  N/A

• Lifting equipment unlabelled, no SWL displayed?

  Yes

  No

  N/A

• SWL of plant or any lifting equipment exceeded?

  Yes

  No

  N/A

• Lifting equipment suitable for the materials and equipment that needs lifting?

  Yes

  No

  N/A

COSHH

• Are COSHH assessments and Safety Data sheets for all substances and does the engineer know the difference?

  Yes

  No

  N/A

• Note: Ask the engineers to talk you through the differences. If unable to fully explain, raise an action to engineers to complete COSHH and COSHH Awareness courses on GC Learning. Check at least 2 substances that being store in the vehicle for both COSHH and SDS's. Add in notes on substances and take pictures

• Are the susbstances being stored safely and identifiable?

  Yes

  No

  N/A

• Is there adequate spill containment equipment and do the engineers know how to use and dispose of it?

  Yes

  No

  N/A

• Note: Ask the engineers about what is contained within their spill kit, how they would use it and how they would dispose if it. It may be classed as contaminated waste and would then need a Consignment note rather than waste transfer note

PPE

• Is there evidence that PPE is being inspected, is the correct PPE/FPE/PRE selected, in good condition, safe to use and that the engineers are well presented?

  Yes

  No

  N/A

• Notes: Ask the engineers to show you their harness inspections on iAuditor, ask them to open one up and check the content and detail. Ask to see evidence of rope and grab inspections Check dust mask is FFP3 or higherCheck hard hats are in dateCheck branding and presentation of engineers clothing and high vis Check sun screen available

• Evidence that safety critical PPE; harnesses, lanyards, rope and grabs have been thoroughly inspected within the last 6 months?

  Yes

  No

  N/A

• Evidence that engineers have valid training in the PPE/FPE/RPE they have available?

  Yes

  No

  N/A

• Notes: Check that a thorough inspection cert is available on harnesses and rope and grabs. If new evidence of this within the last 6 months. GOOD PRACTICE: Engineers have this record easily to hand and downloaded on to the tablet

• Note: Check Totalview for Harness use and Inspection, Rope Access training; this covers harness use and inspection

Manual Handling

• Evidence of Manual handling training?

  Yes

  No

  N/A

• Note: Check total view

• Inadequate risk controls? (examples: no job rotation, lighter loads, trolleys, lifting equipment, etc)

  Yes

  No

  N/A

Occupational health

• Do the engineers have ear protection available?

  Yes

  No

  N/A

• NOTES: Consider the equipment available and the type of hearing protection

• Do the engineers have knowledge of when hearing protection is required?

  Yes

  No

  N/A

• NOTES: Ask the engineers to tell you about when hearing protection is required. Ask them about the tools and equipment they have and when they should wear hearing protection

• Do the engineers have knowledge of the dB created by their tools?

  Yes

  No

  N/A

• NOTES: Ask the engineers about the noise levels for their tools and equipment. Do they understand that the materials can effect the noise levels? If they cannot demonstrate this raise an action and complete a toolbox talk

• Do the Engineers have sufficient knowledge of the vibration levels of their tools and the control measures to prevent hand arm vibration syndrome (HAVS)?

  Yes

  No

  N/A

• Note: Ask them about equipment such as drills, grinders, disc cutters. Do they know the vibration levels for their equipment. Do they know the syptoms of HAVS (If they have any symptoms please inform the HSQE Manager so that health surveillance can be put in place). If the engineers do not have sufficient knowledge raise an action for a toolbox talk. YouTube videos: David Fabbro, Health and Safety Film (HAVS) Hand-arm vibration Watch these with the engineers and discuss the content

• Engineers have sufficient knowledge of the risks of silica dusts and the control measures to prevent exposure?

  Yes

  No

  N/A

• Note: Ask the engineers to tell you about the health risks associated with silica, where it can be found and the control measures.If they are unable to give you the information put an action for a toolbox talk YouTube videos to watch as a toolbox talks: The real-life impact of work-related lung disease - Go Home HealthyThe Danger of Silica Dust Deadly dust: A bricklayer's job nearly kills him Silicosis crisis: Workers dying making kitchen benchtops | 7.30

Fire Prevention

• Is the fire fighting equipment suitable, in working order and within service date

  Yes

  No

  N/A

• Note: Check that the extinguishers are pressurised and in good order.Take photo

• Have operatives received fire extinguisher training?

  Yes

  No

  N/A

• Note: This can be checked on Totalview

• Are there hot works taking place

  Yes

  No

  N/A

Are there any hot works taking place?

• Is there a hot works permit in place?

  Yes

  No

  N/A

• Note: Check the permit has been filled in correctly Take a photo

• Is there a fire extinguisher within easy reach of the hot work tasks

  Yes

  No

  N/A

• Note: The fire extinguisher must not be from another fire point.GOOD PRACTICE: It is COOP Policy that there must be 2 x fire extinguishers near any hot works. This is good practice and should be encouraged on SRG

• Do the operatives know the length of time required between finishing and checking the work areas

  Yes

  No

  N/A

• Note: Guidelines are 2hrs fire watch GOOD PRACTICE: HWP has been up dated with time for sign off. Thermal imaging cameras are a great way to see if there are any residual hot spots and can bring down the fire watch time

• Are there any other fire risks present on the site

  Yes

  No

  N/A

Asbestos Management

• Is there evidence that the egineers have read and understoof the asbestos survey?

  Yes

  No

  N/A

• Note: Mark as not applicable if no works are taking place at the time of the inspection.Ask the engineers to show you their signatures and then ask them a couple of questions specific to the survey. GOOD PRACTICE: Not questions and responses

• Do the engineers hold a valid UKATA Asbestos awareness certficate?

  Yes

  No

  N/A

• Note: This can be checked on Totalview

• Are there any asbestos works?

  Yes

  No

  N/A

Are there any asbestos works?

• Is there a plan of works in place that has been signed on to by engineers

  Yes

  No

  N/A

• Note: The asbestos plan is different from the RAMS and is specifically for the asbestos

• Is there a risk assessment in place that has been signed on to by engineers

  Yes

  No

  N/A

• Is there evidence that the RPE has been face fit tested

  Yes

  No

  N/A

• Is the team HSG210 Trained

  Yes

  No

  N/A

• Is there an asbestos grab bag on the vehicle and is it complete and ready for use

  Yes

  No

  N/A

• NOTE: Kit to contain

• Is there training certificate available and in date?

  Yes

  No

  N/A

• NOTE: The certificate is only valid for 12 months

• Is there evidence of face fit testing and do the team have the correct face masks

  Yes

  No

  N/A

• NOTE: The face fit test is only valid for the make and model on the certificate. Check that this is the same as the ones available

• Are there any gas flues in the work area?

  Yes

  No

  N/A

Gas Safety

• Have gas appliances and flues been surveyed and identified

  Yes

  No

  N/A

• Is the information on gas appliances and flues recorded in a format can be easily accessed and understood?

  Yes

  No

  N/A

• Are copies of gas safe engineers competencies on site - checked viaGasSafe website

  Yes

  No

  N/A

• Have all gas flues been checked to establish live or redundant

  Yes

  No

  N/A

• Have all gas flues been sprayed/labelled

  Yes

  No

  N/A

• Are sufficient arrangements in place to isolate flues to enable works to take place safely

  Yes

  No

  N/A

Waste

• Any waste stored in the vehicle/skip is stored safely and securely?

  Yes

  No

  N/A

• There is a copy of the waste carriers licence in the vehicle

  Yes

  No

  N/A

• NOTES; This should be a paper copy If only available on the tablet, it should be down loaded on to the tablet and not reliant on internet access

• Waste Transfer notes being used

  Yes

  No

  N/A

• NOTE: All waste that is removed from any site must be documented on a waste transfer note. This must be completed in full and send back to the KAM to be stored with job documents

Electrical

• Are all electrical tools in good visiual working order, stored safely and PAT tested?

  Yes

  No

  N/A

• Notes: Visually look over at least 2 items and take photos to demonstrate condition.Look at where and how the tools are stored. Discuss any improvements if required and raise actions. Take photos

• Notes: Check the PAT Testing dates, remember to check chargers for battery tools. For charges and items not used regulary every 6 months will be sufficientFor items used every day they will need to be PAT tested every 3 months

• If using power tools/extension leads, are they being used safely?

  Yes

  No

  N/A

• No leads causing potential tripping hazards?

  Yes

  No

  N/A

• Notes: Consider other such as staff and general public