Z1

• Site conducted

  Select

• Date

  Date

• Location

Audit Particulars

• Date of Audit

  Date

• Port of Audit

• Name of Auditor(s)

• Name of Master

• Vessel Operation at time of Audit

Opening Meeting

• Date/Time

  Date

• Attendees

• Attach Audit Plan

  Yes

  No

  N/A

Closing Meeting

• Date/Time

  Date

• Attendees

Audit Summary

• undefined

Key Dates (GM-J-AMGT-KA-0002)

• Date of Last Internal ISM, ISPS & MLC Audit

  Date

• Date of Last Technical Vessel Inspection

  Date

• Date of Last Cable Department Inspection / Audit

  Date

• Date of Last Subsea Department Inspection / Audit

  Date

• Date of Last Management Visit

  Date

• Date of Last Port State Control

  Date

Previous Inspections

• Are there any outstanding actions from previous Internal ISM, ISPS & MLC Audit?

  Yes

  No

  N/A

• Are there any outstanding actions from previous External (Flag) ISM, ISPS and MLC Audits?

  Yes

  No

  N/A

1.1 Certification (GM-J-AMGT-KA-0003 Vessel Documentation and Certification 1.0 & ISM 11 Documentation)

• 1.1.1 Certificate of Registry available and in date?

  Yes

  No

  N/A

• 1.1.2 International Tonnage Certificate available and in date?

  Yes

  No

  N/A

• 1.1.3 Certificate of Class available and in date?

  Yes

  No

  N/A

• 1.1.4 Is the Continuous Synopsis Record available and all original versions kept from the start?

  Yes

  No

  N/A

• 1.1.5 International Load Line Certificate available and in date?

  Yes

  No

  N/A

• 1.1.6 Is the Initial Loadline Survey Certificate available?

  Yes

  No

  N/A

• 1.1.7 Cargo Ship Safety Equipment Certificate available and in date?

  Yes

  No

  N/A

• 1.1.8 Form E available and in date?

  Yes

  No

  N/A

• 1.1.9 Cargo Ship Safety Constuction Certificate available and in date?

  Yes

  No

  N/A

• 1.1.10 International Oil Pollution Prevention Certificate available and in date?

  Yes

  No

  N/A

• 1.1.11 Supplement to IOPPC available?

  Yes

  No

  N/A

• 1.1.12 International Air Pollution Prevention Certificate available and in date?

  Yes

  No

  N/A

• 1.1.13 Suplement to IAPPC?

  Yes

  No

  N/A

• 1.1.14 International Sewage Pollution Prevention Certificate available and in date?

  Yes

  No

  N/A

• 1.1.15 SEEMP Part II Approved available?

  Yes

  No

  N/A

• 1.1.16 Anti-Fouling Certificate available and in date?

  Yes

  No

  N/A

• 1.1.17 Statement of Compliance for DCS Reporting?

  Yes

  No

  N/A

• 1.1.18 Is International Energy Efficiency Certificate available?

  Yes

  No

  N/A

• 1.1.19 Supplement to IEEC available?

  Yes

  No

  N/A

• 1.1.20 Is Statement of Compliance Inventory Hazardous Materials available and in date?

  Yes

  No

  N/A

• 1.1.21 Is International Ballast Water Management Certificate available and in date?

  Yes

  No

  N/A

• 1.1.22 Cargo Ship Safety Radio Certificate available and in date?

  Yes

  No

  N/A

• 1.1.23 Form R available and in date?

  Yes

  No

  N/A

• 1.1.24 Ship Security Certificate available and in date?

  Yes

  No

  N/A

• 1.1.25 Is GMDSS Class Record of Approved Installation available?

  Yes

  No

  N/A

• 1.1.26 Are GMDSS Annual survey reports available and in date?

  Yes

  No

  N/A

• 1.1.27 Is GMDSS Shore-Based Maintenance certificate available and in date?

  Yes

  No

  N/A

• 1.1.28 Radio Licence available and in date?

  Yes

  No

  N/A

• 1.1.29 Are EPIRB certificates available and in date?

  Yes

  No

  N/A

• 1.1.30 Is ISM Safety Management Certificate available and in date?

  Yes

  No

  N/A

• 1.1.31 Is ISM Document of Compliance available and in date?

  Yes

  No

  N/A

• 1.1.32 Is International Ship Security Certificate available and in date?

  Yes

  No

  N/A

• 1.1.33 Is the MLC Certificate available and in date?

  Yes

  No

  N/A

• 1.1.34 DMLC P1available and in date?

  Yes

  No

  N/A

• 1.1.35 DMLC P2 available and in date?

  Yes

  No

  N/A

• 1.1.36 Special Purpose Ships Certificate available and in date (as required)?

  Yes

  No

  N/A

• 1.1.37 Minimum Safe Manning Document available and in date?

  Yes

  No

  N/A

• 1.1.38 P&I Entry Certificate available and in date?

  Yes

  No

  N/A

• 1.1.39 Is Wreck Liability Certificate available and in date?

  Yes

  No

  N/A

• 1.1.40 Is Bunker Liability Certificate available and in date?

  Yes

  No

  N/A

• 1.1.41 Is Hull & Machinery Insurance Certificate available and in date?

  Yes

  No

  N/A

• 1.1.42 Is War Risks Certificate available and in date?

  Yes

  No

  N/A

• 1.1.43 Are MLC Insurance certificates available and in date?

  Yes

  No

  N/A

• 1.1.44 Ship Sanitation Certificate available and in date?

  Yes

  No

  N/A

• 1.1.45 Is the certificates folder tidy and well maintained?

  Yes

  No

  N/A

• 1.1.46 Have obsolete or superseded certificates been removed from the trading certificate file?

  Yes

  No

  N/A

• 1.1.47 Are all certificates listed available and up to date on ShipManager database?

  Yes

  No

  N/A

1.2 Logbooks (GM-J-AMGT-KA-0003 Vessel Documentation and Certification 2.0 & ISM 11 Documentation)

• GM-J-AMGT-KA-0002 Vessel Documentation and Certifcation

• 1.2.1 Is the Official Logbook being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.2 Is the GMDSS Logbook being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.3 Is the Oil Record Book being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.4 Is the Garbage Record Book being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.5 Is the Ballast Water Record Book being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.6 Is the Biofouling Record Book available and maintained?

  Yes

  No

  N/A

• 1.2.7 Is the Ozone Depleting Substances Record Book available and maintained correctly? (as applicable)

  Yes

  No

  N/A

• 1.2.8 Is the Deck Logbook being maintained correctly? (Random Sampling)

  Yes

  No

  N/A

• 1.2.9 Is the Engine Logbook being maintained correctly (Random Sampling)

  Yes

  No

  N/A

1.3 Noticeboards and General Shipboard Documentation (GM-J-AMGT-KA-0003 Vessel Documentation and Certification 3.0 & ISM 11 Documentation)

• 1.3.1 Is documentation generally found to be up-to-date, controlled and obsolete documents removed? (ISM 11.2.3)

  Yes

  No

  N/A

• 1.3.2 Is company documentation displayed anywhere other than noticeboards? (GM-J-AMGT-KA-0003 Vessel <br>Documentation and Certification Section 3)

  Yes

  No

  N/A

• 1.3.3 Does the vessel have Official, Safety and Vessel noticeboards?

  Yes

  No

  N/A

• Notice Board Requirements

  

• 1.3.4 Are the correct documents in place on each noticeboard? (Random sample only)

  Yes

  No

  N/A

• Any other comments/findings related to documentation

• 2.0.1 Is the Master familiar with company responsibilities and reporting lines and able to locate GM-J-MGMT-KA-0001 Company Responsibilities & SSEMS Implementation in the SSEMS?

  Yes

  No

  N/A

• 2.0.2 Is the Master familiar with the requirements of their role in GM-J-MGMT-KA-0002 in the SSEMS including their overiding authority?

  Yes

  No

  N/A

• 2.0.3 How does the Master motivate the crew in regards to adhering to the SSEMS?

• 2.0.4 Is the Master aware of the procedure for reviewing the SSEMS and are reviews completed? ( GM-J-MGMT-KA-0002 Master’s Responsibility and Authority Section 10)

  Yes

  No

  N/A

• 2.0.5 Does the Master have offline access to the SSEMS?

  Yes

  No

  N/A

• 2.0.6 Is the Master familiar with and able to locate the Occupational Health and Safety Policy? (ISM 5.1.1)

  Yes

  No

  N/A

• 2.0.7 Is the Master familiar with and able to locat the Environmental and Sustainability Policy? (ISM 5.1.1)

  Yes

  No

  N/A

• 2.0.8 Does any objective evidence indicate the Master is not verifying specified requirements are observed? (ISM 5.1.4) (Eg. missing signatures from checklists & logs etc...).

  Yes

  No

  N/A

• 2.0.9 Additional Comments / Findings

2.1 Communication (GM-J-COMM-KA-0001 Communications & Shipboard Meetings)

• 2.1.1 Is reporting being carried out in accordance with company procedures? (Random sampling) (GM-J-COMM-KA-0001 Communications & Shipboard Meetings)

  Yes

  No

  N/A

• 2.1.2 Is the Master aware of latest fleet bulletins? (GM-J-COMM-KA-0001 Communications & Shipboard Meetings)

  Yes

  No

  N/A

• 2.1.3 Is the Master aware of who to contact in accordance with GM-J-COMM-KA-0001 Communications & Shipboard Meetings Lines of communications table?

  Yes

  No

  N/A

2.2 Designated Person (GM-J-MGMT-KA-0003 Designated Person & ISM 4.0)

• 2.2.1 Is the Master Aware of the role of the DP(s)?

  Yes

  No

  N/A

• 2.2.2 Are DP(s) contact details up to date and available onboard?

  Yes

  No

  N/A

• 2.2.3 Is the Master aware of how to contact the DP(s)? (Shared telephone & email groups)

  Yes

  No

  N/A

3.1 Accomodation and Catering ( GM-J-DECK-KA-0011 Food Safety ISM 7.0)

• 3.1.1 Undertake general inspection of accommodation (including cabin sample). General comments and findings?

• 3.1.2 Is the Galley systematically cleaned in accordance with a regime as per GM-J-DECK-KA-0011 Food Safety?

  Yes

  No

  N/A

• 3.1.3 Is there evidence that regular hygeine inspections are carried out in accordance with GM-J-DECK-KA-0011 Food Safety?

  Yes

  No

  N/A

• 3.1.4 Is a set of multi-coloured chopping boards and knives available and in use as per GM-J-DECK-KA-0011 Food Safety?

  Yes

  No

  N/A

• 3.1.5 Are cold and freezer stores monitored regularly for temperature (5 and -18) as per GM-J-DECK-KA-0011 Food Safety?

  Yes

  No

  N/A

• 3.1.6 Are food stores all stowed clear of the deck as per GM-J-DECK-KA-0011 Food Safety?

  Yes

  No

  N/A

• 3.1.7 Are leftovers clearly date marked to ensure they are used within 2 days as per GM-J-DECK-KA-0011 Food Safety 'leftovers'?<br>

  Yes

  No

  N/A

• 3.1.8 Are catering staff aware of how to operate galley fire and safety equipment? (ISM 8.0)

  Yes

  No

  N/A

• 3.1.9 Are recreational areas adequate and maintained in good condition?

  Yes

  No

  N/A

• 3.1.10 Additional Notes/Comments

3.2 Crew Management, Conditions & Certification

• GM-J-FLRS-FO-0022 Seafarer Statutory Certification Check

• 3.2.1 Undertake random sample of seafarers certification records against GM-J-FLRS-KA-0011 Fleet Training and Certification and using GM-J-FLRS-FO-0022 Seafarer Statutory Certification Check . Are there any deficiencies?

  Yes

  No

  N/A

• GM-J-FLRS-FO-0019 SEA Compliance Checklist

• 3.2.2 Undertake random sample of seafarers SEAs. Are there any deficiencies? (Ensure GMSG issued SEA's are V3) (GM-J-FLRS-KA-0015 Manning Agency & SEA Procedure)

  Yes

  No

  N/A

• 3.2.3 Undertake random sample of seafarers medical certificates. Are there any deficiencies (ISM 6)?

  Yes

  No

  N/A

• 3.2.4 Is the list of crew, passengers and young persons being maintained correctly as per GM-J-FLRS-KA-0005 MLC and List of Crew and Supernumeries?

  Yes

  No

  N/A

• 3.2.5 Are crew hours of rest being managed as per GM-J-FLRS-KA-0010 Hours of Rest? (random sampling of HOR sheets/watchkeeper)

  Yes

  No

  N/A

• 3.2.6 From random sample of work / rest records, where there any deviations?

  Yes

  No

  N/A

• 3.2.7 Is the table of shipboard working arrangements posted on the vessel noticeboard as per GM-J-AMGT-KA-0003 Vessel Documentation and Certification?

  Yes

  No

  N/A

• 3.2.8 Addional notes/comments

4.1 Machinery Space Inspection & Technical Compliance

• 4.1.1 Undertake general inspection of Engine Room & Mchinery Spaces. Were any deficiencies observed?

  Yes

  No

  N/A

• 4.1.2 Are bilges kept clean, dry and oil free as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.1.3 Is there evidence of good housekeeping?

  Yes

  No

  N/A

• 4.1.4 Is safety and fire fighting equipment maintained in good order?

  Yes

  No

  N/A

• 4.1.5 Is there evidence of weekly testing of engine FW cooling water being tested as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.1.6 Is OWS calibrated/replaced in the last 5yrs as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.1.7 Is the sewage treatment plant in correct operation and being maintained in accordance with OEM instructions?

  Yes

  No

  N/A

• 4.1.8 Are ducting's and exhausts inspected appropriately lagged?

  Yes

  No

  N/A

• 4.1.9 Additional Comments/Notes

4.2 Administration & PMS

• 4.2.1 Are checklists being completed and signed and recorded for key operations? (Random Sample)

  Yes

  No

  N/A

• 4.2.2 Are Chief Engineers Standing orders available and signed?

  Yes

  No

  N/A

• 4.2.3 Are fuel sample records being maintained as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.2.4 Are bunker checklists/plans and records available and completed as per GM-J-TECH-KA-0007 Bunkering?

  Yes

  No

  N/A

• 4.2.5 Are defects being managed as per GM-J-TECH-KA-0004 Defects And Breakdowns & GM-J-TECH-KA-0008 Planned Maintenance Programme?

  Yes

  No

  N/A

• 4.2.6 Are there any overdue defects in the PMS which are not in the 'planned' stage?

  Yes

  No

  N/A

• 4.2.7 Are outstanding work orders issued in the PMS for work which cannot be completed? (GM-J-TECH-KA-0008 Planned Maintenance Programme)

  Yes

  No

  N/A

• 4.2.8 Is the vessel purchase order status report on the SharePoint vessel page up-to-date?

  Yes

  No

  N/A

• 4.2.9 Is the vessel able to show a Purchase Orders for all random sampled items?

  Yes

  No

  N/A

• Additional Notes/Comments

4.3 Critical Equipment

• 4.3.1 Is a critical eqipment list maintained as per GM-J-TECH-KA-0003 Critical Equipment?

  Yes

  No

  N/A

• 4.3.2 Are instructions for emergency steering clearly posted in the steering flat as per GM-J-TECH-KA-000X Planned Maintenance Programme?

  Yes

  No

  N/A

• 4.3.3 Is there evidence of the emergency generator being run off load weekly as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.3.4 Are starting instructions clearly posted at the Emergency Generator as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.3.5 Are all emergency stops and shut offs clearly signed and marked as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.3.6 Is there evidence of the fire detection system being tested as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.3.7 Is there evidence of weekly bilge alarm tests as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment?

  Yes

  No

  N/A

• 4.3.8 Are adequate 'critical spares' carried as per GM-J-TECH-KA-0002 Maintenance Of Ship And Equipment? (random sampling)

  Yes

  No

  N/A

• 4.3.9. Additional Notes/Comments

• 5.0.1 Are control of work procedures in place as per GMG-S-KA-0057 Control of Work for any ongoing tasks at time of audit?

  Yes

  No

  N/A

• 5.0.2 Are Lockout Tagout procedures and equipment in use as per GMG-S-KA-0019 LOCK OUT TAG OUT & ISOLATIONS (mechanical) and GM-J-TECH-KA-0010 (electrical)?

  Yes

  No

  N/A

• 5.0.3 Is the Safety Officers Record book being maintained?

  Yes

  No

  N/A

• 5.0.4 Is the Safety Officer aware of fleet safety KPI's for the current year?

  Yes

  No

  N/A

• 5.0.5 Is there evidence of SOC's being reported, rectified and closed out correctly? (including archive in ShipManager software) GMG-S-KA-0030.

  Yes

  No

  N/A

• 5.0.6 From observation during the audit is the correct PPE in use?

  Yes

  No

  N/A

• 5.0.7 Are incidents being reported and investigated as per GMG-S-KA-0014 & GMG-S-KA-0015 Incident Reporting?

  Yes

  No

  N/A

• 5.0.8 Is the Safety Officer aware of the latest bulletins and where to find them?

  Yes

  No

  N/A

• 5.0.9 Is COSHH being managed as per GMG-S-KA-0005 CoSHH Management including availability of assessments and MDS?

  Yes

  No

  N/A

• 5.0.10 Additional Notes/Comments

6.1 Bridge/Deck Administration (SEE 1.2 for further items)

• 6.1.1 Are Masters Standing orders available, up to date and signed? (GM-J-MGMT-KA-0002 Master’s Responsibility and Authority)

  Yes

  No

  N/A

• 6.1.1.1 Are Masters Standing orders signature sheets filed with Master's handover notes? (GM-J-MGMT-KA-0002)

  Yes

  No

  N/A

• 6.1.2 Are Masters Night Orders being completed regularly? (GM-J-MGMT-KA-0002 Master’s Responsibility and Authority)

  Yes

  No

  N/A

• 6.1.3 Are safety familiarisations being completed as per GM-J-DECK-KA-0012 Familiarisation and Instruction on GM-J-DECK-FO-0001 Vessel Familiarisation Checklist? (Random sample)<br>

  Yes

  No

  N/A

• 6.1.4 Are visitor and contractor familiarisations being carried out in accordance with GM-J-DECK-KA-0012 Familiarisation and Instruction on GM-J-DECK-FO-0002 Visitor & Contractor Familiarisation?

  Yes

  No

  N/A

• 6.1.5 Is Regs4ships available and updated in accordance with GM-J-NAVI-KA-0011 Marine Library?

  Yes

  No

  N/A

• 6.1.6 Is the SOPEP book available and stamped by class or flag with latest updates?

  Yes

  No

  N/A

• 6.1.7 Is the Code of Safe Working Practices available in published / printed form?

  Yes

  No

  N/A

• 6.1.8 Additional Notes/Comments

6.2 Navigation

• GM-J-NAVI-KA-0011 Marine Library

• 6.2.1 Is the Marine Library being maintained as per GM-J-NAVI-KA-0011 Marine Library? (Random sample)

  Yes

  No

  N/A

• 6.2.2 Are documented passage plans available berth to berth for each voyage on GM-J-NAVI-FO-0006 Passage Planner? (Random sample)

  Yes

  No

  N/A

• 6.2.2.1 Are all fields on the passage plan completed correctly?

  Yes

  No

  N/A

• 6.2.2.2 Are all signatures in place on the sampled Passage Plan records?

  Yes

  No

  N/A

• 6.2.3 Are arrival and departure checklists being completed as per GM-J-NAVI-KA-0009 Preparing for Sea? (Random sample)

  Yes

  No

  N/A

• 6.2.4 Is GM-J-NAVI-FO-0003 Bridge Equipment & ECDIS Familiarisation being completed for all Deck Officers? (Random sample)

  Yes

  No

  N/A

• 6.2.5 Is GM-J-NAVI-GU-0002 Bridge Watch Handover Aid Memoire posted on the bridge as per GM-J-NAVI-KA-0001 Watchkeeping - Deck?

  Yes

  No

  N/A

• 6.2.6 Are bridge handovers being logged in the deck logbook as per GM-J-NAVI-KA-0001 Watchkeeping - Deck?

  Yes

  No

  N/A

• 6.2.7 Are NTM's available and correctly managed as per GM-J-NAVI-KA-0010 Maintenance of Charts and Marine Publications?

  Yes

  No

  N/A

• 6.2.8 Is Navtor installed and up to date?

  Yes

  No

  N/A

• 6.2.9 Are digital publications up to date and installed on a backup PC as per GM-J-NAVI-KA-0011 Marine Library?

  Yes

  No

  N/A

• 6.2.10 Is compass card available and updated in the last 2yrs in accordance with GM-J-NAVI-KA-0002 Operation of Bridge Equipment?

  Yes

  No

  N/A

• 6.2.11 Is compass error book being maintained regularly as per GM-J-NAVI-KA-0002 Operation of Bridge Equipment?

  Yes

  No

  N/A

• 6.2.12 Is the BNWAS key kept with the Master as per GM-J-NAVI-KA-0002 Operation of Bridge Equipment?

  Yes

  No

  N/A

• 6.2.13 Is there evidence of the collection and application of Navigational Warnings from the previous voyage?

  Yes

  No

  N/A

• 6.2.14 Any other findings/comments?

6.3 ECDIS

• 6.3.1 Are all ENC's up to date as per GM-J-NAVI-KA-0003 ECDIS Maintenance?

  Yes

  No

  N/A

• 6.3.2 Is a maintenance record kept of all updates as per GM-J-NAVI-KA-0003 ECDIS Maintenance?

  Yes

  No

  N/A

• 6.3.3 Are LOP's/Manual Fixes regularly being logged as per GM-J-NAVI-KA-0006 Navigating with ECDIS?

  Yes

  No

  N/A

• 6.3.4 Is the safety depth adjusted for each voyage to be Draft + Squat as per GM-J-NAVI-KA-0005 ECDIS Set-up?

  Yes

  No

  N/A

• 6.3.5 Is the Safety Contour adjusted throughout the voyage to Draft + Squat + UKC - Height of tide as per GM-J-NAVI-KA-0005 ECDIS Set-up?

  Yes

  No

  N/A

• 6.3.6 Are deep & shallow contours adjusted throughout voyage and indicated on the passage plan as per GM-J-NAVI-KA-0005 ECDIS Set-up?

  Yes

  No

  N/A

• 6.3.7 Additional Notes/Comments

7.1 Deck General Inspection

• 7.1.1 Undertake 'walk around' of vessel deck areas?

  Yes

  No

  N/A

• 7.1.2 Are good housekeeping practices in place?

  Yes

  No

  N/A

• 7.1.3 Is SOPEP equipment available and ready for immediate use?

  Yes

  No

  N/A

• 7.1.4 Check condition of random sample of weathertight/watertight doors?

  Yes

  No

  N/A

• 7.1.5 Is there evidence of LOLER colour code in place?

  Yes

  No

  N/A

• 7.1.6 Annual Lifting Gear Colour Code prominently displayed

  Yes

  No

  N/A

• 7.1.7 Are mooring ropes in good condition, stored appropriately and Identified?

  Yes

  No

  N/A

• 7.1.7.1 Is the mooring management plan available, implemented and updated effectively?

  Yes

  No

  N/A

• 7.1.8 SWL displayed on Bits and Fairleads

  Yes

  No

  N/A

• 7.1.9 Are FW hoses clearly marked?

  Yes

  No

  N/A

• 7.1.9.1 Are FW hoses stored in compliance with FWSP requirements?

  Yes

  No

  N/A

• 7.1.10 Are bunkering lines locked and painted blue?

  Yes

  No

  N/A

• Arrangements for safe access as per GM-J-DECK-KA-0001 Safe Access?

  

• 7.1.11 Are arrangements in place for safe access?

  Yes

  No

  N/A

• 7.1.12 Additional Notes/Comments

7.2 LSA & FFA

• 7.2.1 Are life saving appliances ready for immediate use as per GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE? (random sample)

  Yes

  No

  N/A

• 7.2.1.1 Are sampled lifebuoys and lines correctly rigged? (eg Line attached to life-ring not grab lines, lines & lights attached as required etc...)

  Yes

  No

  N/A

• 7.2.2 Is fire fighting equipment ready for immediate use as per GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE? (random sample)

  Yes

  No

  N/A

• 7.2.3 Undertake insepction of at least one survival craft. Are there any deficiencies?

  Yes

  No

  N/A

• 7.2.3.1 Are all embarkation ladders fitted with stanchions in accordance with SOLAS requirements?

  Yes

  No

  N/A

• 7.2.4 Are all inflatable lifejackets SOLAS approved twin chamber type as per GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE?

  Yes

  No

  N/A

• 7.2.5 Are pyrotechnics in date? (Random Sample)

  Yes

  No

  N/A

• 7.2.6 Are SART and EPIRBs in date (including applicable HRUs)?

  Yes

  No

  N/A

• 7.2.7 Are liferafts stowed correctly with details completed in watertight tube?

  Yes

  No

  N/A

• GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE

• 7.2.8 Undertake check of random sample of LSA from table in GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE and cross check with certification and PMS

• 7.2.9 Undertake check of random sample of FFA from table in GM-J-TECH-KA-0001 Maintenance and inspection of LSA and FFE and cross check with certification and PMS

• 7.2.10 Are Gas Detectors available and maintained?

• 7.2.11 Any other findings/comments

7.3 Fresh Water Management (GM-J-DECK-KA-0010 Fresh Water Management)

• 7.3.1 Is vessel specific freshwater safety plan available, followed and in line with requirements of GM-J-DECK-KA-0010?

  Yes

  No

  N/A

• 7.3.2 Are chlorine levels at freshwater outlets maintained and recorded in accordance with GM-J-DECK-KA-0010?

  Yes

  No

  N/A

• 7.3.3 Are fresh water samples sent for shore-side analysis at 6 monthly intervals?

  Yes

  No

  N/A

• 7.3.4 Are chlorine levels within fresh water tanks maintained in accordance with GM-J-DECK-KA-0010?

  Yes

  No

  N/A

• 7.3.5 Is the chlorine solution used on board in date?

  Yes

  No

  N/A

• 7.3.6 Is the 2nd Officer aware of their responsibilities for fresh water management under their JD?

  Yes

  No

  N/A

• 7.3.2 Any other comments/findings

7.4 Lifting & Deck & Cable Working Equipment

• 7.4.1 Are certificates available for lifting equipment and CWG as per GMG-S-KA-0017 LIFTING EQUIPMENT? (random sample)

  Yes

  No

  N/A

• 7.4.2 Is the lifting register available and in date as per GMG-S-KA-0017 LIFTING EQUIPMENT?

  Yes

  No

  N/A

• 7.4.3 Are certificates available for mooring ropes as per GM-J-DECK-KA-0002 Mooring Operations?

  Yes

  No

  N/A

• 7.4.4 Are cable working ropes being inspected at 12 monthly intervals as per GMG-S-KA-0054 Working Rope Procedure?

  Yes

  No

  N/A

• 7.4.5 Are cable working ropes being destructive tested at 5yrly intervals as per GMG-S-KA-0054 Working Rope Procedure?

  Yes

  No

  N/A

• 7.4.6 Any other comments/findings

7.5 Stability

• GM-J-EMGY-KA-0011 Damage Control and Stability

• 7.5.1 Is SeaSafe available on at least 2 PC's as per GM-J-EMGY-KA-0011 Damage Control and Stability?

  Yes

  No

  N/A

• 7.5.2 Is the latest stability manual available and approved by class/flag?

  Yes

  No

  N/A

• 7.5.3 Are Test Stabililty conditions being completed monthly to ensure all are checked annually as per GM-J-EMGY-KA-0011 Damage Control and Stability?

  Yes

  No

  N/A

• 7.5.4 Is the BWMP available and approved by class/flag?

  Yes

  No

  N/A

• 7.5.5 Is the ballast water record book being maintained correctly? (random sample)

  Yes

  No

  N/A

• 7.5.6 Any other comments/findings

7.6 Planned Maintenance

• 7.6.1 Is there any outstanding maintenance on LSA/FFA? (over 30 days)

  Yes

  No

  N/A

• 7.6.2 Undertake a review of the PMS and pick a key piece of equipment to review maintenance

• 7.6.3 Any other findings/comments

8.1 Interview with Subsea Department Manager

• 8.1.1 Are Subsea Specific procedures and documentation being managed in accordance with GM-J-AMGT-KA-0004?

  Yes

  No

  N/A

• 8.1.2 Is the CSE aware of their responsibility under incident reporting and investigation procedures? (GM-S-KA-0014 & 0015)?

  Yes

  No

  N/A

• 8.1.3 Are subsea operations being carried out in accordance with GMG-S-KA-0057?

  Yes

  No

  N/A

• 8.1.4 Are subsea department compliant with permit to work requirements (e.g. sample completion of Haz. work checklists)?

  Yes

  No

  N/A

• 8.1.5 Are subsea personnel aware of their responsibility and authority under OH&S procedures? (random sample)

  Yes

  No

  N/A

8.2 Interview with Cable Department Manager

• 8.2.1 Are Cable Specific procedures and documentation being managed in accordance with GM-J-AMGT-KA-0004?

  Yes

  No

  N/A

• 8.2.2 Is the CCE aware of their responsibility under incident reporting and investigation procedures? (GM-S-KA-0014 & 0015)?

  Yes

  No

  N/A

• 8.2.3 Are Cable operations being carried out in accordance with GMG-S-KA-0057?

  Yes

  No

  N/A

• 8.2.4 Are Cable department compliant with permit to work requirements (e.g. sample completion of Haz. work checklists)?

  Yes

  No

  N/A

• 8.2.5 Are Cable personnel aware of their responsibility and authority under OH&S procedures? (random sample)

  Yes

  No

  N/A

• GM-J-EMGY-KA-0001 Emergency Response (Vessels)?

• 8.0.1 Was a drill completed as part of the audit? (if so provide details)

  Yes

  No

  N/A

• ECP's Required under GM-J-EMGY-KA-0001 Emergency Response (Vessels)

  

• 8.0.2 Are emergency contingency plans available as per GM-J-EMGY-KA-0001 Emergency Response (Vessels)? (randsom sample and checked against SharePoint)

  Yes

  No

  N/A

• 8.0.3 Are muster lists posted prior to departure as per GM-J-EMGY-KA-0001 Emergency Response (Vessels)?

  Yes

  No

  N/A

• 8.0.3.1 Do muster lists identify alternative personnel for key roles / positions?

  Yes

  No

  N/A

• 8.0.4 Is a vessel emergency pack kept available at the gangway as per GM-J-EMGY-KA-0001 Emergency Response (Vessels)?

  Yes

  No

  N/A

• 8.0.5 Are drills being completed and recorded in accordance with GM-J-EMGY-KA-0001 Emergency Response (Vessels)?

  Yes

  No

  N/A

• 8.0.5.1 Are actions arising from drills being recorded as Safety Observations in accordance with GM-J-EMGY-KA-0001?

  Yes

  No

  N/A

• 8.0.6 Are SOLAS training manuals available in Officer and Crew recreation areas and signed by all?

  Yes

  No

  N/A

• 8.0.7 Additional notes/Comments

8.1 Medical (GM-J-EMGY-KA-0006 Medical Procedures and Responsibilities)

• 8.1.1 Are first aid kits and eye wash stations sampled, maintained and in date? (random sample)

  Yes

  No

  N/A

• 8.1.2 Is the ships hospital maintained to a good standard of repair?

  Yes

  No

  N/A

• 8.1.3 Are medicines and equipment sampled in date? (random sample)

  Yes

  No

  N/A

• 8.1.4 Are sampled medical records maintained as per GM-J-EMGY-KA-0006 Medical Procedures and Responsibilities?

  Yes

  No

  N/A

• 8.1.5 Is the medical scales certificate available and in date?

  Yes

  No

  N/A

• 8.1.6 Does the vessel have adequate medical stores and are they managed sufficiently?

  Yes

  No

  N/A

• 8.1.7 Is the controlled drugs register being maintained correctly? (random sample)

  Yes

  No

  N/A

• 8.1.8 Is the medical officer aware of their responsibilities under GM-J-EMGY-0006?

  Yes

  No

  N/A

• 8.1.8 Additional notes/comments

• 9.0.1 Is ship SSA available?

  Yes

  No

  N/A

• 9.0.2 Are SSP's P1 and 2 available and stored in Masters safe?

  Yes

  No

  N/A

• 9.0.3 Are SSPs reviewed by the SSO on a regular basis?

  Yes

  No

  N/A

• ISPS Records Required

  

• 9.0.4 Are relivant ISPS records maintained onboard? (random sample)

  Yes

  No

  N/A

• 9.0.5 Has the DSAS annual and 6 monthly test been completed?

  Yes

  No

  N/A

• 9.0.6 Is access to the vessel controlled with relivant logs maintained as per GM-J-SECU-KA-0001 Ship Security?

  Yes

  No

  N/A

• 9.0.7 Are security passes issued onboard?

  Yes

  No

  N/A

• 9.0.8 Is security training being completed and recorded at least 3 monthly?

  Yes

  No

  N/A

• 9.0.9 Is the SSO signing GM-J-DECK-FO-0001 Vessel Familiarisation Checklist for every joining crewmember?

  Yes

  No

  N/A

• 9.0.10 Is Cyber security awareness training completed onboard as per the procedure?

  Yes

  No

  N/A

• 9.0.11 Are restricted areas around the vessel marked as stipulated in SSP? (sample taken)

  Yes

  No

  N/A

• 9.0.14 Additional Comments/Notes

• General Feedback From the Vessel

• General comments from Auditor