Documents to be displayed - ensure these are up to date

  • Cleaning colour codes

  • Emergency plan

  • Health and safety policy statement

  • Cleaning schedules - in cleaning cupboards

  • First aid accident investigation

  • Employers liability insurance

  • Environmental policy

  • Quality policy

  • Health and safety regulations poster - post room only

Shared drive

  • Is there a copy of the HR handbook on the shared drive?

  • Are the health and safety policies available on the shared drive up to date?


  • Assets register complete

  • Are the lift alarm checks being complete daily?

  • Is the PAT testing up to date?


  • Is the PPM planner up to date and works being carried out?

  • Is their a ladder register/log on site?

  • Are there ladder inspections being completed?

  • Is the monthly water temp testing up to date?

  • Is the weekly flushing log up to date?

  • Is the weekly fire alarm test being complete?

  • Is the emergency light testing being complete?

  • Is the fire log book up to date?

  • Is the service desk being used correctly?

Documents to be complete

  • VMS system in place and being used?

  • Key sign in/out

  • Key register

  • Delivery log

  • Staff sign in and out forms

  • DOB - daily occurrence book

  • Opening checks complete

  • Closing checks complete

  • Building checks complete

  • Operations manual present

  • Radio sign in and out

  • NIACS pass audits

Health and safety/compliance

  • Twice weekly health and safety checks

  • Monthly health and safety checks

  • Contractor inductions complete

  • Work permit check

  • RAMS reviewed and updated

  • Risk assessments signed off by current team

  • COSHH data sheets and assessments in place

  • COSHH signed off by current staff

  • Sharps bin present

  • Spillage kits available

  • Trip hazard/wet floors signs available

  • Is the incident report folder up to date?

  • Are the incident reports being completed correctly?

First aid

  • First aid kit complete and in date

  • AED units available

Sub contractors

  • Is all PPM (soft services) available to view on the planner?

  • Stay clean

  • Rent o kill

  • PHS

  • Waste collections

  • Plant care


  • Tool box talks up to date

  • Uniform, PPE and name badges

  • Lone worker alarm


  • List of actions

  • Auditors signature

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