MAIN 04 - Workplace Audit v2 (June 2019)

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Conducted on
Prepared by

MAIN04 Workplace Audit

Location

Site location

1.0: General Health & Safety

1.1: Are actions from previous Workplace Safety Audit closed out? (Use the note option to detail items outstanding)
1.2: Are induction records are up to date?
1.3: Are Building Safety Noticeboards in place including details of fire wardens and first aiders?
1.4: Are Fire Risk Assessment available and all actions completed?
1.5: Is the Asbestos Register in place and available?
1.6: Is there a Water Risk Assessment in place and all actions completed?
1.7: Have all property related accidents and incident recorded, investigated and remedial actions completed?
1.8: Are the temperature levels and ventilation satisfactory?
1.9: Are the lighting levels adequate?
1.10: Is there pest control in place, any remedial actions required?
1.11: Have all contractors and visitors have received inductions to site?
1.12: Have all helpdesk tasks related to Health & Safety issues are being managed with a clear route to resolve?

2.0: Fire Safety & Emergency Planning

2.1: Are the fire escape routes clear of obstructions?
2.2: Are the fire escape routes well lit and signs clear of obstruction?
2.3: Are all emergency exit doors secure and free from damage?
2.4: Are all fire extinguishers in the correct position and tested?
2.5: Are the fire fighting control measures in place and tests in date? e.g. Sprinklers, wet/dry risers?
2.6: Is the emergency plan available to site users and evacuation plan and related information posted on every floor?
2.7: Are there evacuation chairs available for use if required?
2.8: Is the fire alarm system functioning correctly and planned maintenance tests in date
2.9: Is the weekly fire bell tests up to date in the logbook and confirmed as audible in all areas? Detail in the notes section the day/time of the test each week.
2.10: Emergency lighting flick test in place and planned maintenance tests in date and detailed in the logbook and portal? Use notes section to detail any findings.
2.11: Are the break glass call points unobstructed?
2.12: Has the business compleed an evacuation drill in last six months? Use notes section to detail date of last test,
2.13: Are the external evacuation routes and assembly points clear of obstruction?
2.14: Is the site RED Folder present at reception and up to date?

3.0: First Aid

3.1: Is the first aid room clean and tidy and with equipment maintained and fully stocked?
3.2: Are there cleaning and hygiene materials available in the first aid room?
3.3: Ensure that the first aid room specialist waste not overflowing?
3.4: Confirm that the defibrillators (AED) are maintained and available? Use notes section to add date of pad and battery replacement.

4.0: Toilet/Shower Facilities

4.1 Is the disabled toilet alarm (if fitted) working with test records available for review? Use notes section to record last date of check
4.2 Is there adequate ventilation in the toilets?
4.3: Are the flow controls (if fitted) operable preventing overuse of water?
4.4: Is there hot water available for hand washing?
4.5: Are there consumables available for use?
4.6: Are the hand drier facilities functioning?
4.7: Is the shower tiling in suitable condition
4.8: Confirm that there is no slip hazards present in toilets or shower areas
4.9: Is the drying rooms/changing rooms clear of obstructions?
4.10: Are there non slip mats in shower areas?
4.11: Water Hygiene tasks completed in line with planner with no remedial items outstanding? Site folders and portal should be checked for temperature checks, outlet flushing and laboratory testing. Use notes section to detail items reviewed.
4.12: Shower descale planned maintenance tasks being completed in line with written scheme? Use notes section to detail items reviewed.
4.13: Confirm that you have reviewed the site water written scheme and are aware of the different tasks identified for the site, the frequency and who delivers them. Use the notes section to confirm any queries you have raised with the responsible person.

5.0: Kitchenettes/Restaurants

5.1: Confirm that there is no electrical or gas hazards?
5.2: Is the area free of slip/trip hazards?
5.3: Is the area clean and offering adequate food storage?
5.4: Confirm that there is cleaning materials available?
5.5: Are the maintenance inspection records up to date for equipment in this area?
5.6: Are kitchen cabinets and other furniture free of damage and other defects?

6.0 Building External

6.1: Is the external of the building clean and unobstructed?
6.2: Is the external of the building well lit with no lights out of service?
6.3: Are external doors functional and secure from the outside?
6.4: Are pedestrian routes adequately segregated?
6.5: Are car park areas well lit with no lights out of service?
6.6: Is the car park traffic light system operational? (If applicable)
6.7: Is the smoking area free of hazards?
6.8: Are the grit bins full and winter preparedness equipment is accessible
6.9: Are trees and other plants clear of car parking spaces and associated external equipment such as security cameras?
6.10: Are the grit bins full with grit stocks and clear of other rubbish?

7.0: Building Internal

7.1: Confirm that the flooring is intact with no trip/slip hazards
7.2: Confirm that the stairs are in a good condition with nosing and handrails in a good condition and free of obstructions?
7.3: Are the stair lighting levels satisfactory?
7.4: Are the ceiling tiles are in a good condition with no visual sign of leaks
7.5 Are the light fittings and diffusers are in a good condition with no lamps out of service?
7.6: Are the windows clear of visible breakage or cracking?
7.7: Are the window sills free of stored items?
7.8: Are full length windows guarded?
7.9: Are window stays in place?
7.10: Are window locks/catches in place with no defects?
7.11: Confirm that curtains/blinds in working order?
7.12: Are fire doors operating correctly with no missing seals?
7.13: Are all doors are clear from obstructions
7.14: All door furniture in place and in good condition?
7.15: All door vision panels un-obscured?
7.16: Are fire doors being correctly used and not propped open?
7.17: Are noticeboards, clocks and other items affixed to the wall securely?
7.18: Are glass partitioning and full glass doors marked for visibility?
7.19: Is furniture free for damage and defects?
7.20: Are furniture and cupboard drawers kept closed when not in use with storage being used correctly?
7.21: Is confidential waste being stored correctly
7.22: Are stored items away from cable routes and heat sources with hazardous materials marked?

8.0: Security

8.1: Is the CCTV operating and recording up to 28 days?
8.2: Is the access control system working correctly?
8.3: Are comms rooms controlled and access restricted?
8.4: Are the powered access equipment assets defect free with planned maintenance in date e.g roller shutters, powered doors, speed gates)
8.5: Is the CCTV in operation signage in place and visible?
8.6: Is the Visitor Management System working correctly?

9.0 Workplace Equipment

9.1: Confirm there is no visible defects in wiring or leads
9.2: Are PAT Test labels in place and items within their test date?
9.3: Are sockets free from overloading?
9.4 Confirm there is no unofficial electrical items in use?
9.5: Is equipment is free from defects with no remedial actions outstanding?
9.6: Are pressurised containers are stored correctly?
9.7: Is cleaning equipment correctly stored?

10.0: Plant room and other technical equipment areas

10.1: Is the area secured along with access control details and applicable hazard signage in place?
10.2: Are chemicals held in the area, adequately controlled with data sheets and risk assessments accessible?
10.3: Is PPE available for areas of excessive noise etc
10.4: Is there adequate spill kit provision onsite?
10.5: Confirm that external fuel tanks are regularly inspected for signs of leaks and are secure with associated alarms (if applicable) functioning correctly?
10.6: Other plant and equipment is free from excessive noise and visible leaks?

11.0 Lifting Equipment

11.1: Are the emergency alarm instructions are visible within the lift?
11.2: Is the lift Lighting functioning
11.3 Is planned maintenance up to date and no remedial items outstanding?
11.4: Are the lift threshold levels correct at each floor with automatic doors functioning correctly?

12.0: Fall Prevention - Working at Height

12.1: Is Edge protection in place and signage visible?
12.2: Is the access to the roof and other areas controlled?
12.3: Are the inspection examinations certificates in date and no remedial actions outstanding?

13.0: Environmental/Sustainability Areas

13.1: Are the correct bins being used by building staff with minimal contamination?
13.2: Is the external bin area clean and accessible with no trip or slip hazards?
13.3: Is the cooking oil being stored correctly by the catering team with adequate bunding and spill kit nearby?
13.4: Is the used lamp storage available on site, which is securely controlled?
13.5: Is electrical waste securely stored prior to disposal by approved sub contractors?
13.6: Does occupation times match equipment run times on floors and general building areas?
13.7: Is lighting PIR operational with lighting switching off when areas are not occupied?
13.8: Is catering equipment such as gas hobs being used only when required?
13.9: Are water saving measures and percussion taps operational?