Instructions

1. Answer "Yes" or "No" 2. Add a photo by clicking on the camera icon 3. Add a comment or note by clicking on the "note" icon 4. Complete the inspection by providing your full name and a digital signature 5. Mark as complete, save and close 6. Enter any non-conformances into Riskman using the “Report It!” App, located on the iPad

Audit

Fire safety

Is the Evacuation Plan displayed and understood by all employees?

Have the fire extinguishers recently been serviced?

What is the date of the last service?

Are the extinguishers clear of obstructions?

Are there adequate direction notices for fire exits?

Are fire exits clear of obstruction?

Upload a photo of the path leading to the fire exit.
General Lighting

Is there natural lighting in the Building / Maintenance Office area?

Are the light fittings clean and in good condition?

is the emergency exit lighting working?

Building Safety

Are the floor surfaces in the Building and Maintenance office / area even and uncluttered?

Are the entry, exit and walkways kept clear?

Are the intersections kept clear of boxes and equipment etc?

Are any stair and risers kept clear?

Are air conditioning ducts and vents clean and in a good state of repair?

Work Benches

Are work benches tidy and clear of rubbish?

Are tools stored in designated area?

Are there any damaged hand tools in use?

Storage Design and Use

Are materials stored in racks and bins wherever possible?

Is storage designed to minimise lifting problems, ie heavier items store at waist height?

Is the racking systems in good condition?

Machines and Plant Management

Are machines and plant kept clean?

Are the floors around the machines kept clean?

Are machinery safety guards kept in good condition?

Are the stop and start devices within easy reach of operator?

Are waste and off cuts removed and stored safely?

Is there adequate work space?

Are noise levels controlled?

Are lockout and tag out procedures implemented and followed?

Are gas bottles secured appropriately, (acetylene and oxygen)?

Are records kept of maintenance, alterations and inspections to plant and machinery?

Where are these records kept?

Are manufacturer's manuals and operator instructions readily available?

Where are these kept?

Are pre safety checks carried out in accordance with manufacturer's manuals and operator instructions?

Are records of training kept for appropriately trained personnel in mobile plant, where applicable?

Electrical Safety

Are safety switches installed on machinery?

Are safety switches tested every 6 months and those tests recorded?

Is portable electrical equipment tested and tagged?

Is there a testing and tagging program in place for portable electrical equipment, eg beds?

Are there any broken plugs, sockets or switches in the Building / Maintenance area?

Are power leads neatly stored in the Building / Maintenance area?

Are the leads frayed or damaged?

Are portable power tools in good condition?

Where required are emergency shut-down procedures in place?

Chemical Safety

Are Material Safety Data Sheets available and accessible on (Intranet and Ipad via ChemAlert) ?

Are containers labelled correctly?

Are unused or discontinued substances disposed of and disposed of appropriately?

Are chemicals stored properly (flammables and corrosives segregated)?

If PPE readily available and used appropriately by all Facilities Department staff?

Is adequate ventilation provided in the Building / Maintenance areas and associated workshops?

Are eye washes and showers easily accessible?

Ladders

Are ladders in good condition?

If used for electrical work are they non conductive? (Wood or fibre glass.)

For extension ladders are ropes, pulleys and treads in a good state of repair?

First Aid Facilities

Is there a first aid kit available to staff?

Where is the first aid kit located?

Are the first aid contents regularly checked?

Are the contents within current dates?

Are cabinets clearly labelled?

Employees aware of location of first aid cabinet?

Are emergency numbers displayed?

Vehicle Condition

Is scheduled maintenance performed on the company vehicle used by Facilities Department staff?

Are the tyres in a good condition?

Are the lights, brakes, indicators and reversing lights working?

Manual Handling

Are Safe Operating Procedures available to staff?

Where are they stored?

Have staff been trained in Safe Operating Procedures?

What is the date the Safe Operation Procedures were last reviewed, discussed and trained to staff?

Is lifting equipment and trolleys available to staff and used appropriately?

Are staff appropriate trained in the use of the equipment?

Do staff understand how to assess loads or risks [working in awkward positions etc] and request assistance when required?

Infection Control

Are the hospital's hand hygiene requirements understood and adhered to?

Are isolation precautions known and followed?

Contractor Management

Are all contractors pre-qualified to perform work on the premises and have uploaded their insurances and relevant safety documentation through the LinkSafe Contractor Management System?

Have all contractors completed the on-line induction through the LinkSafe Contractor Management System?

Are contractors spot checked for compliance, JSAs and Safe Work Method Statements etc?

How many contractors have been spot checked in the past month?

Upload the last completed spot check

Plant Rooms

Are plant rooms inspected on a regular basis?

Are inspection records kept for relevant plant and stored against the asset or serial number?

Is there a register of all plant rooms?

Are the plant rooms kept clean and tidy and free from clutter?

Is appropriate PPE available to staff and others who are requires to enter the plant rooms?

Are the plant rooms correctly sign posted with appropriate warnings signs?

General Safety

Do staff know who the fire warden is for their area?

Who is the fire warden?

Do staff know who they report workplace injuries to?

Who do they report injuries to?

Do staff know who their WHS representative is on the WHS Committee?

Who is their representative?

Do staff discuss staff safety, risks and hazards at their team meetings?

Upload a photo of the minutes where safety was discussed.

Is the WHS Policy, Injury Management Flowchart, Injury Management Program Summary, current WHS Committee Minutes and fire warden information current and clearly displayed on the noticeboard in the Facilities Department?

Upload a photo and all 5 documents
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.