Mater - Maintenance and Facilities Safety Inspection

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• 1. Answer "Yes" or "No" 2. Add a photo by clicking on the camera icon 3. Add a comment or note by clicking on the "note" icon 4. Complete the inspection by providing your full name and a digital signature 5. Mark as complete, save and close 6. Enter any non-conformances into Riskman using the “Report It!” App, located on the iPad

Fire safety

• Is the Evacuation Plan displayed and understood by all employees?

  Yes

  No

• Have the fire extinguishers recently been serviced?

  Yes

  No

• What is the date of the last service?

  Date

• Are the extinguishers clear of obstructions?

  Yes

  No

• Are there adequate direction notices for fire exits?

  Yes

  No

• Are fire exits clear of obstruction?

  Yes

  No

• Upload a photo of the path leading to the fire exit.

  Media

General Lighting

• Is there natural lighting in the Building / Maintenance Office area?

  Yes

  No

• Are the light fittings clean and in good condition?

  Yes

  No

• is the emergency exit lighting working?

  Yes

  No

Building Safety

• Are the floor surfaces in the Building and Maintenance office / area even and uncluttered?

  Yes

  No

• Are the entry, exit and walkways kept clear?

  Yes

  No

• Are the intersections kept clear of boxes and equipment etc?

  Yes

  No

• Are any stair and risers kept clear?

  Yes

  No

• Are air conditioning ducts and vents clean and in a good state of repair?

  Yes

  No

Work Benches

• Are work benches tidy and clear of rubbish?

  Yes

  No

• Are tools stored in designated area?

  Yes

  No

• Are there any damaged hand tools in use?

  Yes

  No

  N/A

Storage Design and Use

• Are materials stored in racks and bins wherever possible?

  Yes

  No

• Is storage designed to minimise lifting problems, ie heavier items store at waist height?

  Yes

  No

• Is the racking systems in good condition?

  Yes

  No

Machines and Plant Management

• Are machines and plant kept clean?

  Yes

  No

• Are the floors around the machines kept clean?

  Yes

  No

• Are machinery safety guards kept in good condition?

  Yes

  No

• Are the stop and start devices within easy reach of operator?

  Yes

  No

• Are waste and off cuts removed and stored safely?

  Yes

  No

• Is there adequate work space?

  Yes

  No

• Are noise levels controlled?

  Yes

  No

• Are lockout and tag out procedures implemented and followed?

  Yes

  No

• Are gas bottles secured appropriately, (acetylene and oxygen)?

  Yes

  No

• Are records kept of maintenance, alterations and inspections to plant and machinery?

  Yes

  No

• Where are these records kept?

• Are manufacturer's manuals and operator instructions readily available?

  Yes

  No

• Where are these kept?

• Are pre safety checks carried out in accordance with manufacturer's manuals and operator instructions?

  Yes

  No

• Are records of training kept for appropriately trained personnel in mobile plant, where applicable?

  Yes

  No

  N/A

Electrical Safety

• Are safety switches installed on machinery?

  Yes

  No

• Are safety switches tested every 6 months and those tests recorded?

  Yes

  No

  N/A

• Is portable electrical equipment tested and tagged?

  Yes

  No

• Is there a testing and tagging program in place for portable electrical equipment, eg beds?

  Yes

  No

• Are there any broken plugs, sockets or switches in the Building / Maintenance area?

  Yes

  No

• Are power leads neatly stored in the Building / Maintenance area?

  Yes

  No

• Are the leads frayed or damaged?

  Yes

  No

• Are portable power tools in good condition?

  Yes

  No

• Where required are emergency shut-down procedures in place?

  Yes

  No

Chemical Safety

• Are Material Safety Data Sheets available and accessible on (Intranet and Ipad via ChemAlert) ?

  Yes

  No

• Are containers labelled correctly?

  Yes

  No

• Are unused or discontinued substances disposed of and disposed of appropriately?

  Yes

  No

• Are chemicals stored properly (flammables and corrosives segregated)?

  Yes

  No

• If PPE readily available and used appropriately by all Facilities Department staff?

  Yes

  No

• Is adequate ventilation provided in the Building / Maintenance areas and associated workshops?

  Yes

  No

• Are eye washes and showers easily accessible?

  Yes

  No

Ladders

• Are ladders in good condition?

  Yes

  No

• If used for electrical work are they non conductive? (Wood or fibre glass.)

  Yes

  No

• For extension ladders are ropes, pulleys and treads in a good state of repair?

  Yes

  No

First Aid Facilities

• Is there a first aid kit available to staff?

  Yes

  No

• Where is the first aid kit located?

• Are the first aid contents regularly checked?

  Yes

  No

• Are the contents within current dates?

  Yes

  No

• Are cabinets clearly labelled?

  Yes

  No

• Employees aware of location of first aid cabinet?

  Yes

  No

• Are emergency numbers displayed?

  Yes

  No

Vehicle Condition

• Is scheduled maintenance performed on the company vehicle used by Facilities Department staff?

  Yes

  No

• Are the tyres in a good condition?

  Yes

  No

• Are the lights, brakes, indicators and reversing lights working?

  Yes

  No

Manual Handling

• Are Safe Operating Procedures available to staff?

  Yes

  No

• Where are they stored?

• Have staff been trained in Safe Operating Procedures?

  Yes

  No

• What is the date the Safe Operation Procedures were last reviewed, discussed and trained to staff?

• Is lifting equipment and trolleys available to staff and used appropriately?

  Yes

  No

• Are staff appropriate trained in the use of the equipment?

  Yes

  No

• Do staff understand how to assess loads or risks [working in awkward positions etc] and request assistance when required?

  Yes

  No

Infection Control

• Are the hospital's hand hygiene requirements understood and adhered to?

  Yes

  No

• Are isolation precautions known and followed?

  Yes

  No

• Are all contractors pre-qualified to perform work on the premises and have uploaded their insurances and relevant safety documentation through the LinkSafe Contractor Management System?

  Yes

  No

• Have all contractors completed the on-line induction through the LinkSafe Contractor Management System?

  Yes

  No

• Are contractors spot checked for compliance, JSAs and Safe Work Method Statements etc?

  Yes

  No

• How many contractors have been spot checked in the past month?

• Upload the last completed spot check

  Media

• Are plant rooms inspected on a regular basis?

  Yes

  No

• Are inspection records kept for relevant plant and stored against the asset or serial number?

  Yes

  No

• Is there a register of all plant rooms?

  Yes

  No

• Are the plant rooms kept clean and tidy and free from clutter?

  Yes

  No

• Is appropriate PPE available to staff and others who are requires to enter the plant rooms?

  Yes

  No

• Are the plant rooms correctly sign posted with appropriate warnings signs?

  Yes

  No

• Do staff know who the fire warden is for their area?

  Yes

  No

• Who is the fire warden?

• Do staff know who they report workplace injuries to?

  Yes

  No

• Who do they report injuries to?

• Do staff know who their WHS representative is on the WHS Committee?

  Yes

  No

• Who is their representative?

• Do staff discuss staff safety, risks and hazards at their team meetings?

  Yes

  No

• Upload a photo of the minutes where safety was discussed.

  Media

• Is the WHS Policy, Injury Management Flowchart, Injury Management Program Summary, current WHS Committee Minutes and fire warden information current and clearly displayed on the noticeboard in the Facilities Department?

  Yes

  No

• Upload a photo and all 5 documents

  Media