PROPERTY SERVICES - Lease condition assessment

• Inspection number

• Facility name :

• Facility name

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Inspection conducted on

  Date

• Report prepared by: (name & contact number)

Location

• Photo of property exterior

  Media
• GIS REF (OR USE GPS IF CONNECTED TO NETWORK)
  Address

• Property address

• Property description

• PARCEL NUMBER

• ASSESSMENT NUMBER

• LOT ON PLAN e.g. 12RP12345

• FACILITY ID NUMBER FROM FAR

• FACILITY ID NUMBER FROM AUTHORITY

Owner and tenant details

• Name of Lessee / tenant

• Tenancy

• Term (months)

• Lease expiry date

  Date

• Lease area

• File number

• Asset owner

• Contact person

• Lessee postal address

• Lessee contact number

Copies of relevant documants

• Pest control

  Received

  Follow up

  Not applicable

• Public liability insurance (20M Dollars)

  Received

  Follow up

  Not applicable

• Plate glass insurance

  Received

  Follow up

  Not applicable

• Workers compensation insurance

  Received

  Follow up

  Not applicable

• Liquor licence

  Received

  Follow up

  Not applicable

• Fire compliance

  Received

  Follow up

  Not applicable

• Safety plan

  Received

  Follow up

  Not applicable

• Asbestos signage in place

  Received

  Follow up

  Not applicable

Improvements

• Description of infrastructure & improvements

• Improvements since last inspection

• Proposed future improvements

Use of premises

• Are the premises being used for their permitted use ?

  YES

  NO

• Provide details of use

• Is the premises being used for residential purposes ?

  YES

  NO

• Provide details of use

• Any signs of improper / noxious / dangerous behaviour ?

  YES

  NO

• Provide details

• Have earthworths been undertaken ?

  YES

  NO

• Provide details

• Are there any signs of unauthorised storing, selling or consumption of alcohol on the premises ?

  YES

  NO

• Provide details

• Are there any signs of unauthorised storing, selling or consumption of DRUGS on the premises ?

  YES

  NO

• Provide details

• Is the premises compliant with statutory FIRE SAFETY ?

  YES

  NO

• Provide details

• Is the premises compliant with statutory HEALTH & HYGIENE ?

  YES

  NO

• Provide details

• Is the premises compliant with statutory ALCOHOL requirements ?

  YES

  NO

• Provide details

• Are there any signs of unauthorised advertising ?

  YES

  NO

• Provide details

• Is there evidence of heat radiating equipment such as blow torches, welding etc ?

  YES

  NO

• Provide details

• Is there evidence of the use of flammable substances within the premises other than permitted use ?

  YES

  NO

• Provide details

Cleaning and pests

• Is there evidence of pests or vermin in the premises or in the associated outdoor areas ?

  YES

  NO

• Provide details

• Does the lessee supply and maintain sufficient bins for the removal of rubbish ?

  YES

  NO

• Provide details

Building maintenance

• Is electricity connected and maintained properly ?

  YES

  NO

• Provide details

• Is the tenant using a generator other than in times of power failure ?

  YES

  NO

• Provide details

• Is there evidence of overloading the electrical supply ?

  YES

  NO

• Provide details

• GENERAL MAINTENANCE - has the lessee undertaken maintenance / repairs of - The FABRIC & STRUCTURE, fair wear and tear ?

  YES

  NO

• Provide details

• Are water and sewerage facilities installed and maintained correctly ?

  YES

  NO

• Provide details

• SECURITY - Are all doors, locks and windows in good working order ?

  YES

  NO

• Provide details

• GENERAL MAINTENANCE - has the lessee undertaken maintenance / repairs of - DAMAGE & DEFECTS ?

  YES

  NO

• Provide details

• GENERAL MAINTENANCE - has the lessee undertaken maintenance / repairs of - BROKEN GLASS & LIGHT BULBS ?

  YES

  NO

• Provide details

• GENERAL MAINTENANCE - has the lessee undertaken maintenance / repairs of - ELECTRICAL EQUIPMENT connected directly to the house supply ?

  YES

  NO

• Provide details

• GENERAL MAINTENANCE - has the lessee undertaken maintenance / repairs of - The FABRIC & STRUCTURE, fair wear and tear ?

  YES

  NO

• Provide details

• Is there graffiti on the premises ?

  YES

  NO

• Provide details

• Does the premises need re painting ?

  YES

  NO

• Provide details of rooms that need repainting with approximate measurements

Landscape and gardens

• Photo of garden

  Media

• Is the premises free from long grass, noxious plants and weeds ?

  YES

  NO

• Provide details

• Are the plants watered and fed and looking healthy ?

  YES

  NO

• Provide details

• Are plants replaced when they die ?

  YES

  NO

• Provide details

• Has the leased area been landscaped sufficiently ?

  YES

  NO

• Provide details

• ARE THERE ANY TREES/VEGETATION NEARBY THAT ARE TOUCHING THE FACILITY OR ARE LIKELY TO CAUSE DAMAGE IF LEFT UNCHANGED ?

  YES

  NO

• ENTER DEFECT DETAILS AND WORKS REQ:

• TAKE PHOTO OR ADD FROM LIBRARY

  Media

• Are all boundary fences and gates being adequately maintained ?

  YES

  NO

• Provide details

• Are all improvements being adequately maintained ?

  YES

  NO

• Provide details

• Is there any external lighting?

  yes

  no

• Provide details of lighting source

• Has the lighting been authorised by the lessor ?

  YES

  NO

• Provide details

• Are all car parking facilities being adequately maintained ?

  YES

  NO

• Provide details

• Is there a caretaker facility associated with the premises ?

  yes

  no

• Provide details

• Is the caretaker facility in a safe & habitable condition ?

  YES

  NO

• Provide details

FACILITY SUMMARY

Defects

• List of defects & follow up actions required:

Defect / Action

• Detail of action to be required to be undertaken by LESSEE

• Photo of defect

  Media

• Date rectification required by

  Date

• Detail of follow up actions by the LESSOR

• Date for follow up by LESSOR

  Date

• Detail of action to be taken by PROPERTY SERVICES

• Date for follow up by PROPERTY SERVICES

  Date

Completion of defects

• Date that rectification works were completed

  Date

• Photo of rectified defect

  Media

• Signature of checking officer

  Sign

• General comments on this defect ...

Overall of rating premises and general comments

• CONDITION RATING OF PREMISES AT TIME OF INSPECTION

  Select EXCELLENT GOOD AVERAGE POOR VERY POOR FAILED / DORMANT

  • EXCELLENT
  • GOOD
  • AVERAGE
  • POOR
  • VERY POOR
  • FAILED / DORMANT

• General comments on premises as a whole

• Any further recommendations ....