S&S REGIONAL-DEPARTMENT QUARTERLY SAFETY AUDIT Grounds Maintenance

• Site conducted

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• Conducted on

  Date

• Prepared by

• Location
  Address

Please click (+) if you have any urgent concerns, which pose a risk to the health, safety or welfare of a person or the business, which require immediate consideration. Escalate these to the GM with immediate effect (Raise action and assign to Property GM and DO)

• Is there any issue ?

  Yes, issue Identified

  No, There is no issue

• What needs to be done ? (Mandatory to raise an action)

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  Media

• Expected Date of Rectification

  Date

GROUNDS MAINTENANCE

• Adverse WEATHER conditions assessed and suitable controls in place such as winter gritting, flood defences, window boarding, and prohibiting certain tasks e.g. roof works.<br>Team Members exposed to UV, stay in shade where possible, drink plenty of water and wear a hat with brim. Sun screen SPF 50 recommended as required.<br>

  Yes

  No

  N/A

• BATTERY CHARGING located in a clearly marked, cool, well-ventilated area with no sources of ignition. Separate from storage, work areas, thorough fares and fire escapes<br>Signage in place to indicate ‘no smoking’ and ‘no naked flames’

  Yes

  No

  N/A

• CHEMICALS & HAZARDOUS SUBSTANCES Nominated and approved substances only. <br>Data sheets available.<br>Labelled and stored appropriately (including flammables) and instructions on use. <br>

  Yes

  No

  N/A

• WORK EQUIPMENT suitable for task and environment and well maintained. No defective equipment in use

  Yes

  No

  N/A

• Machinery safety controls in place. Moving parts have suitable GUARDS, interlocks, emergency stop buttons, safe access and warning signs for use<br>Team Members trained in use

  Yes

  No

  N/A

• PERSONAL PROTECTIVE EQUIPMENT (PPE) Appropriate for task, available, clean and maintained. Appropriate footwear in use<br>Signage in place indicating use requirements

  Yes

  No

  N/A

• CHAINSAWS Well maintained and defects reported or removed from use<br>Team Members trained and operator’s certificates held where required by local law

  Yes

  No

  N/A

• TRANSPORTATION Vehicle Safety. Traffic flow and route considered such as one-way systems, junctions, bends and roundabouts. Viewing mirrors provided for blind spots.<br><br>Pedestrian and vehicle segregation in place. Use of signage, barriers, road markings, crossing points, lighting and audible devices as required. <br><br>Traffic calming devices considered such as speed humps, flow plates, traffic lights and physical barriers. <br><br>Moving barriers suitable for area, padded, signed and maintained as per manufacturer guidance.<br><br>Appropriate signage such as ‘Caution Reversing Vehicles’, ‘Caution: Moving Barrier’, ‘Caution: Restricted Height/ Width/ Weight’. <br><br>Storage and movement of large containers considered including ground conditions, overhead space, visibility, and space required. Signage and demarcation as required. <br><br>No Team Members acting as banksmen.<br>

  Yes

  No

  N/A

• TRANSPORTATION Hotel Vehicles. Suitable for ground conditions, well maintained and serviced as per manufacturer’s guidance. <br><br>Daily and monthly vehicle checks documented. <br><br>Loads secured and no defective vehicles in use.<br>

  Yes

  No

  N/A

• Any trailers are maintained in good working condition and inspected as per local law. Fitted correctly and driver trained in use. <br><br>Drivers’ handbook in use. Team members fully insured and authorised. License is valid for the vehicle type driven. Certification retained for review.<br><br>Team Members trained including SSOW for Solo working.<br>

  Yes

  No

  N/A

• WELDING equipment suitably positioned with adequate ventilation. Well-maintained and no defective equipment in use

  Yes

  No

  N/A

• MANUAL HANDLING tasks considered and controls in place for moving cages, trolleys, bins, waste oil, gas cylinders, furniture, chemical drums, pallets and general deliveries<br>Equipment such as pallet trucks checked before use, maintained and serviced as required by local law

  Yes

  No

  N/A

• TREE SURVEYS available and reviewed periodically where required<br>Equipment such as pallet trucks checked before use, maintained and serviced as required by local law

  Yes

  No

  N/A

• CONTRACTOR SAFETY Policy in place and evidence of use including ‘pre works checks’ and ‘on site monitoring checklists’

  Yes

  No

  N/A

• Means of effective communication available for solo working SSOW<br><br>SSOW and PERMITS TO WORK in use for: <br>Roof/ Hot works/ Electrical/ Asbestos/ Confined Spaces.<br><br>Completed correctly with both contractor and hotel sign off including any post works checks. <br><br>Equipment available including electrical ‘lock out/ tag out kits’ and communication tools.<br><br>Team Members trained.<br>

  Yes

  No

  N/A

• NOISE AT WORK activities identified, readings taken and suitable controls in place including reduced exposure times and appropriate signage.<br><br>Appropriate PPE available (e.g. ear defenders, earplugs).<br><br>All Team Members trained.<br>

  Yes

  No

  N/A

• LEGIONELLA water hygiene checks completed including weekly flushing of low use outlets. <br><br>Tanks in good condition and clean. <br><br>Irrigation systems maintained and external water fountain features. <br><br>Water sampling results satisfactory or actions completed.<br><br>Water Hygiene Risk Assessment available, signed and action plan progressed within set timescales.<br><br>Training for responsible persons up to date as per local law.<br>

  Yes

  No

  N/A

• VIBRATION activities identified and suitable controls in place including tasks pre planned with restricted durations and task combinations. <br><br>Appropriate PPE available (e.g. anti-impact gloves) and equipment suitable and well maintained. <br><br>No defective equipment in use.<br><br>All Team Members trained<br>

  Yes

  No

  N/A

• WORKING AT HEIGHT Edge protection/ barriers/ handrails/ guardrails in place where there is a fall from height risk, including roofs, jetties, fixed ladders and staircases. <br><br>In use, well maintained and checked regularly as required.<br><br>Where fixed barriers are not appropriate, appropriate signage in place and personal protective equipment such as fall arrest equipment in use, inspected and trained.<br><br>All Team Members trained.<br>

  Yes

  No

  N/A

• STORAGE Extra supplies, such as compost, sand, cement and fertilisers, stored in suitable racking, shelving or containers, as appropriate.<br><br>Storeroom free from combustible material/ flammables. <br><br>GAS CYLINDERS or chemicals stored in a well ventilated area in a flameproof container.<br><br>All equipment, supplies and vehicles secured from unauthorised access and keys securely controlled.<br>

  Yes

  No

  N/A

• Sterile EYE WASH STATION (if no running water available). No open bottles present.

  Yes

  No

  N/A

• FUEL oil storage policy in place.

  Yes

  No

  N/A

• Adequate LIGHTING or provision of torches for areas where lighting is low.

  Yes

  No

  N/A

• Barriers/ edge protection by any watercourses or ponds, or appropriate signage in place.

  Yes

  No

  N/A

Site Specific (Please list any unique risk assessment control measures to be checked)

• Please refer to separate guidance for specific activities:

  Yes

  No

  N/A