S&S REGIONAL - DEPARTMENT QUARTERLY SAFETY AUDIT Maintenance

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General

SLIPS, TRIPS AND FALLS All areas in good repair including walls, floors, ceilings and fittings. Trip hazards removed, secured or highlighted with appropriate signage. Wet floor signs in use whilst mopping is undertaken. Dry mopping is a preference to avoid leaving floors wet. Changes of level and staircases clearly highlighted, handrails where required and no defects. All Team Members wearing suitable clothing and footwear. Cleanliness maintained in all areas and schedules available where required. Waste removed regularly.
All ACCIDENT INCIDENT REPORTING and near misses documented and investigated as required. WELFARE provision including operational toilets, stocked hand wash facilities and drinking water. Adequate LIGHTING, ventilation and heating.
Good MANUAL HANDLING practices in place including storage, equipment and lifting techniques. All Team Members trained.
WORKING AT HEIGHT tasks eliminated or controlled where required. Equipment in good order and checks completed (e.g. kick stool, stepladders). All Team members trained.
All equipment suitable for use. DEFECT REPORTING in place for electrical and non-electrical equipment and no defective equipment in use.
Good STORAGE practices in place including minimal combustibles, away from ignition sources, with safe access and egress.
CHEMICALS & HAZARDOUS SUBSTANCES Nominated and approved substances only. Data sheets available. Labelled and stored appropriately including flammables.
Adequate provision of FIRST AID equipment, in date and fully stocked. Trained Team Members available at all times.
Safety training up to date, including SAFE SYSTEMS OF WORK (SSOW) as per training matrix.
Vulnerable Team Members assessed and relevant controls in place e.g. YOUNG PERSONS, PREGNANCY (including new mothers) and REDUCED CAPABILITIES (including those returning from long term sick leave).
VISUAL DISPLAY UNITS (VDUs) users, assessed, trained and relevant controls in place (where required).

General Maintenance

ENSURE YOU REFER TO GUIDANCE INDICATED FOR ALL CONTROL MEASURES REQUIRED.
CONTRACTOR SAFETY Policy in place and evidence of use including pre works checks and on site monitoring checklists.
Means of effective communication available for solo working SSOW. SSOW and PERMITS TO WORK in use for: Roof/ Hot works/ Electrical/ Asbestos/ Confined spaces. Completed correctly with both contractor and hotel sign off including any post works checks. Equipment available including electrical lock out/ tag out kits and communication devices. Man safe systems/ lanyards/ harnesses available where required, Checked before use and appropriate for task. Team Members trained.
LADDERS checked before use and monthly. Statutory inspections as per local law. No defective equipment in use. Team Members trained in use SSOW. Different types of ladder equipment used appropriately (fixed ladders, lean to, over 6 foot A frames), with all controls in place.
NOISE AT WORK activities identified. Readings taken and suitable controls in place including appropriate signage. PPE available (e.g. ear defenders, earplugs). All Team Members trained.
NOISE AT WORK activities identified. Readings taken and suitable controls in place including appropriate signage. PPE available (e.g. ear defenders, earplugs). All Team Members trained.
WORKING AT HEIGHT Mobile elevated work platforms checked before use. Statutory inspections as per local law.
No defective equipment in use. Team Members trained in use/ valid license. Job task pre-planned with all controls covered such as suitable terrain, space for outriggers, guardrails in place,]. Emergency stop and interlocks in place.
WORKING AT HEIGHT scaffolding and towers checked before use, weekly and statutory inspections in place (as per local law). No defective equipment in use. Team Members trained in use and certification available. Job task pre-planned with all controls covered such as suitable terrain, traffic routes, vehicle movement, outrigger space, guardrails and toe boards in place, tools tethered, effective communication and 2 persons task.
LEGIONELLA water hygiene checks completed including weekly flushing of low use outlets and monthly water temperature checks. SHOWERHEAD CLEANING up to date. Tanks in good condition and clean. Cooling Towers inspections up to date. Water sampling results satisfactory or actions completed. Water Hygiene risk assessment available, signed and action plan progressed within set timescales. Training for responsible persons up to date as per local law.
TMVs fitted to outlets where there is increased risk of scalding, for example, family rooms, accessible rooms and crèche areas Checked to ensure temperatures regulated between 43˚c and 44˚c ‘Caution Hot Water’ signs displayed at outlets where temperatures may need to exceed 60˚c for example, kitchen sinks
TMVs fitted to outlets where there is increased risk of scalding, for example, family rooms, accessible rooms and crèche areas Checked to ensure temperatures regulated between 43˚c and 44˚c ‘Caution Hot Water’ signs displayed at outlets where temperatures may need to exceed 60˚c for example, kitchen sinks
ENGINEERING SAFETY INSPECTIONS Statutory PRESSURE SYSTEMS vessels inspections up to date as per local law including coffee machines. Statutory LIFTING EQUIPMENT inspections up to date as per local law, including passenger lifts, goods lifts, accessible platform lifts, hoists, mobile elevated platform lifts, pallet trucks. Statutory WORK EQUIPMENT inspections up to date as per local law, including local extract ventilation systems (woodworking) and evacuation chairs. Statutory HANGING EQUIPMENT load bearing inspections up to date as per local law, including hanging points, chandeliers, light rigging, flagpoles, eyebolts, harnesses, fall arrest, lanyards, partition walls, hand rails, guard rails. Maximum loads known (and signed where appropriate). All defects actioned and signed off.
Statutory GAS SAFETY inspections up to date as per local law, including tightness test, boilers, kitchen and laundry equipment. All defects actioned and signed off. Gas detection in place where required.
Statutory ELECTRICAL safety inspections up to date as per local law, including fixed wiring (hotel and wet leisure), portable electrical equipment, thermal imaging and lightning conductor. All defects actioned and signed off.
EXTRACT VENTILATION CANOPIES cleaned as per local risk frequency identified. All areas of ducting in both kitchen and laundry cleaned. All areas accessible with adequate access panels (fire rated) in place. Report available.
ASBESTOS report available (where applicable). Reviewed periodically and management plan progressing as per set timescales. Signage in place and register available for contractors. Relevant Team Members trained
TREE SURVEYS available and reviewed periodically where required. Actions in progress as per set timescales.
LIFTING EQUIPMENT Fork lift trucks checked before use and statutory inspections in place (as per local law). No defective equipment in use. Team Members trained in use/ valid license. Job task pre-planned with all controls covered such as routes planned, obstructions considered, adequate overhead clearance, pedestrian segregation, weather conditions, adequate lighting.
FUEL oil storage in accordance with policy and checks completed (where required).
RADIATION Radon risk assessed as per local law and guidance.
VIBRATION activities identified and suitable controls in place including tasks pre planned with restricted durations and task combinations. Appropriate PPE available (e.g. anti-impact gloves) and equipment suitable and well maintained. No defective equipment in use. All Team Members trained.
WINDOW CLEANING remove necessity to work from height where possible, such as long reach poles and cleaning from ground floor. If working from height is required, CONTRACTOR SAFETY policy in place including pre works checks, method statements and on site monitoring checks. Equipment such as eyebolts, and window cradles inspected. No defective equipment in use.

Plant/ Boiler/ Lift Motor/ Comms Rooms

Only qualified/ competent persons to carry out works on pressure vessels, gas and electrical installations.
Secured access and signage in place “Authorised Access Only”.
Access to main walkways clear. No leaks to the plant systems causing wet floor hazards or damage. Low beams padded/ highlighted and appropriate warning signage in place.
Walls and ceilings adequately fire stopped.
PPE available, clean and maintained. Appropriate for task. Appropriate footwear in use. Signage in place indicating use requirements (i.e. hearing defenders for noisy plant rooms).
ELECTRICAL Rubber floor matting and electric shock first aid signs at electrical panels (over 400v). Panels kept locked with no blanking plates missing.
Sump pumps present where required and operational.
GUARDS Machinery safety controls in place including, moving parts suitably guarded, interlocks in place, emergency stop buttons immediately available, safe access, warning signs for use. No defective equipment in use.
WORKING AT HEIGHT Edge protection, barriers, handrails and guardrails in place where there is a fall from height risk, including loading bays, roofs, mezzanines, fixed ladders, access hatches and staircases. In use, well maintained and checked regularly as required. Where fixed barriers are not appropriate, appropriate signage in place and personal protective equipment such as fall arrest equipment in use, inspected and trained.
LEGIONELLA Chlorine dioxide dosing system operational and showing no faults. Weekly checks recorded (if applicable).
Plant room free from combustible material. Flammable GAS CYLINDERS or chemicals stored in flameproof container in a well ventilated area.
BATTERY CHARGING separate clearly marked area away from storage and work areas, thorough fares and fire escapes. Cool, well ventilated with no sources of ignition. Signage in place to indicate no smoking and no naked flames.
STORAGE Extra supplies, such as lightbulbs, toilets, glass panels, are stored in suitable racking, shelving or containers, as appropriate.
Fire alarm call points and access to fire escapes not obstructed. Emergency exit signage clearly visible and correctly identifying escape routes. Emergency lighting adequate and working. Audibility of fire alarm (flashing beacon in place where required).
Sterile EYE WASH STATION (if no running water available). No open bottles present.
WOODWORKING MACHINES Equipment suitably positioned with adequate ventilation including Local Exhaust Ventilation (LEV) available. Equipment well maintained with suitable guarding and interlocks operating correctly. No defective equipment in use. Area kept clear of combustible waste and good housekeeping evident.
WELDING Equipment suitably positioned with adequate ventilation. Well-maintained and no defective equipment in use. Appropriate PPE available (gloves, face protection, apron). Team Members trained in use. GAS CYLINDERS stored appropriately and firefighting equipment available nearby.

Site Specific (Please list any unique risk assessment control measures to be checked)

Statutory generator inspections up to date as per local law. Internal safety checks completed monthly.

S&S REGIONAL - DEPARTMENT QUARTERLY SAFETY AUDIT Maintenance

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General

General Maintenance

Plant/ Boiler/ Lift Motor/ Comms Rooms

Site Specific (Please list any unique risk assessment control measures to be checked)

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S&S REGIONAL - DEPARTMENT QUARTERLY SAFETY AUDIT Maintenance

Free S&S REGIONAL - DEPARTMENT QUARTERLY SAFETY AUDIT Maintenance Checklist

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General

General Maintenance

Plant/ Boiler/ Lift Motor/ Comms Rooms

Site Specific (Please list any unique risk assessment control measures to be checked)

Related checklists