SECURITY & SAFETY CHECKLIST 2014

• Hotel name

• Hotel code

• Conducted on

  Date

• Prepared by

• Company

• Location
  Address

Responsibility for fire safety

• Responsible person for fire safety nominated

  Yes

  No

  No rq.

Fire safety register

• Fire safety register available for inspection (hard copy or electronic format)

  Yes

  No

• Responsible person for fire safety register nominated

  Yes

  No

• Fire safety register reguraly updated

  Yes

  No

Emergency response plan

• Emergency response plan available for inspection (hard copy or electronic format)

  Yes

  No

• Responsible person for emergency response plan nominated

  Yes

  No

• Emergency response plan regularly updated

  Yes

  No

Staff fire safety training

• All staff has been given appropriate information, instruction and training on appointment and a regular basis

  Yes

  No

• Staff with specific fire protection tasks (including staff present at right) has received special fire prevention training

  Yes

  No

• Training documented in the Fire Safety Register

  Yes

  No

Evacuation exercise

• Evacuation of the hotel described in the emergency response plan

  Yes

  No

• Basic evacuation exercise carried out on a regular basis

  Yes

  No

• Evacuation exercise documented in the Fire Safety Register

  Yes

  No

Inspection and maintenance

• Regular management checks performed as described in the Fire Safety Register

  Yes

  No

• Qualified person performed inspection, tests and maintenance

  Yes

  No

• Inspections, tests and maintenance recorded in the Fire Safety Register

  Yes

  No

Fire Risk Assessment

• Fire Risk Assessment carried out regulaly

  Yes

  No

Construction & Doors

• Individual fire compartments

  Yes

  No

  No rq.

• Escape route sufficiently wide

  Yes

  No

  No rq.

• Escape route protected against the ingress of fire and/or smoke

  Yes

  No

  No rq.

• Escape routes as short as possible to an exit door out of the building

  Yes

  No

  No rq.

• Person can stay within an escape route until they reach the outside

  Yes

  No

  No rq.

• Blind passages kept as short as possible and protected from the effects of a fire

  Yes

  No

  No rq.

• High fire risk areas separated from an escape route

  Yes

  No

  No rq.

• Sufficient number of stairceses

  Yes

  No

  No rq.

• Stairceses enclosed

  Yes

  No

  No rq.

• Skylight or window for ventilation in the upper part of the staicase

  Yes

  No

  No rq.

• Escape routes available at all times

  Yes

  No

  No rq.

• Hotel bedroom doors always be easily operable inside

  Yes

  No

  No rq.

• Access doors to stairceses in required quality

  Yes

  No

  No rq.

• Doors between staircese and basement in required quality

  Yes

  No

  No rq.

• Doors between bedrooms and escape routes in required quality

  Yes

  No

  No rq.

• Doors between areas presenting special fire hazard and escape routes in required quality

  Yes

  No

  No rq.

Internal

• Escape routes free from obstacles

  Yes

  No

  No rq.

• Escape routes free from misleading mirrors

  Yes

  No

  No rq.

• Operation of emergency exit doors not obstructed

  Yes

  No

  No rq.

• Coverings and decorations in required quality

  Yes

  No

  No rq.

• Emergency routes and exits requiring illumination must be provided with emergency lighting

  Yes

  No

  No rq.

• Escape routes adequately signposted by standard fire safety signs

  Yes

  No

  No rq.

• Assembly point assigned

  Yes

  No

  No rq.

• Emergency instructions for staff & guests prominently posted in entrance hall

  Yes

  No

  No rq.

• A simplified layout plan on each floor

  Yes

  No

  No rq.

• Emergency instructions for guests prominently posted in each bedroom

  Yes

  No

  No rq.

• A simplified layout plan in each bedroom

  Yes

  No

  No rq.

Lighting/ emergency lighting

• Electric lighting system

  Yes

  No

  No rq.

• Electrical installation in a safe condition

  Yes

  No

  No rq.

• Emergency lighting system in escape routes

  Yes

  No

  No rq.

Heating

• Boiler room of required quality

  Yes

  No

  No rq.

• General shut-off device for the supply of liquid or gaseous fuel

  Yes

  No

  No rq.

• General shut-off device for main gas supply

  Yes

  No

  No rq.

• Liquefied petroleum gas in bulk stored outside

  Yes

  No

  No rq.

• Fixed individual heaters installed safely and maintained regularly

  Yes

  No

  No rq.

• Instructions for fixed individual heaters must be clearly posted.

  Yes

  No

  No rq.

Ventilation

• General shut-off device for ventilation

  Yes

  No

  No rq.

Passenger and goods lifts

• Lifts meet industry and safety standards

  Yes

  No

  No rq.

Manual fire-fighting equipment

• Fire-fighting equipment of required quality

  Yes

  No

  No rq.

• Fire-fighting equipment arranged in right place

  Yes

  No

  No rq.

• Fire-fighting equipment easily accessible in good working order

  Yes

  No

  No rq.

• Fire-fighting equipment clearly indicated

  Yes

  No

  No rq.

• Maintenance of fire fighting equipment

  Yes

  No

  No rq.

Alarm and alerting

• Acoustic alarm system of required quality

  Yes

  No

  No rq.

• Reliable means of alerting the emergency services

  Yes

  No

  No rq.

Comments

• Comments

Extras

• Wireless linked smoke detection system and internal alert system in every guest room (no points if E.03 is valid)

  Yes

  No

• Hotel partly equipped with automatic smoke detection and alarm system (no points if E.03 is valid)

  Yes

  No

• Hotel fully equipped with automatic smoke detection system and alarm system

  Yes

  No

• Maintenance for smoke & fire detection and alarm system

  Yes

  No

• Hotel partly sprinklered (no points if E.06 is valid)

  Yes

  No

• Hotel fully sprinklered

  Yes

  No

• Maintenance for sprinkler system

  Yes

  No

• Automatic notification of the fire service is possible

  Yes

  No

• Special measures / alarms provided for guests with are not able to react on acoustic alarms

  Yes

  No

• Smoke compartment in horizontal escape routes not exceeding 30 metres

  Yes

  No

• Smoke compartment doors are self-closing

  Yes

  No

• Smoke compartment doors which are held open via magnetic devices and are closed via smoke & fire detection heads adjacent to the door

  Yes

  No

• Smoke compartment doors which are held open via magnetic devices can be closed via signal from the automatic smoke & fire detection system

  Yes

  No

• Maintenance for smoke compartment doors

  Yes

  No

• Smoke ventilation in escape routes

  Yes

  No

• Smoke ventilation in stairways (no points if E.17 is valid)

  Yes

  No

• Positive pressure in stairways E17

  Yes

  No

• Maintenance for smoke ventilation and/or positive pressure systems

  Yes

  No

• External escape stairs

  Yes

  No

• Guest rooms are each fire- and smoke compartments

  Yes

  No

• Guest rooms separated by fire resistant walls

  Yes

  No

• Self closing guest room doors

  Yes

  No

• No basement

  Yes

  No

• Floors below ground floor isolated from the remainder of the stairwell by 2 doors

  Yes

  No

• Evacuation lifts

  Yes

  No

• Fire fighter lifts

  Yes

  No

• Fire-safety checks every 12 months E27

  Yes

  No

• Fire-safety checks every 24 months (no points if E.27 is valid)

  Yes

  No

• Fire prevention folder

  Yes

  No

• Use of pictograms ; posted in the entrance hall

  Yes

  No

• Use of pictograms ; posted in each bedroom

  Yes

  No

• Emergency instructions given via TV upon arrival and on demand in local language and in appropriate foreign languages depending on the origin of the hotel's usual guests.

  Yes

  No

• Evacuation instructions via loudspeakers possible in local language and in appropriate foreign languages depending on the origin of the hotel's usual guests (no points if E.36 is valid)

  Yes

  No

• Automatic evacuation system E36

  Yes

  No

• Notification of emergency services via the European Emergency call number 112 can be dialled from every bedroom without prefix

  Yes

  No

• Escape hoods for every bed

  Yes

  No

• Additional information for guests, who need particular assistance in event of fire

  Yes

  No

• Local fire service attendance time within 10 minutes with at least 6 fire fighters

  Yes

  No

• "Guests register" with number of guests available at every time

  Yes

  No

• "Guests register" with number and location of guests who need assistance in the event of a fire

  Yes

  No

• Running cards - Orientation cards or equal means

  Yes

  No

• Exit route signage at low level

  Yes

  No

• Fixed hose reels EN 671/1

  Yes

  No

• Inspection of the electrical system every 12 months by a competent person

  Yes

  No

• Self-extinguishing TV

  Yes

  No

• Written instructions for the actions to be taken by hotel staff in case of an emergency

  Yes

  No

• Smoking policy strictly enforced

  Yes

  No

• Garbage policy strictly enforced

  Yes

  No

• Certified fire extinguisher of the aerosol type (sprays ) available in restaurant and kitchen

  Yes

  No

• Certified fire extinguisher of the aerosol type (sprays) available in guestrooms

  Yes

  No

• All staff has received basic instruction once

  Yes

  No

• All staff has received basic instruction every twelve months

  Yes

  No

• 20% of staff has received practical fire extinguisher training once

  Yes

  No

• 20% of staff has received practical fire extinguisher training once every 2 years

  Yes

  No

• Staff with specific fire protection tasks has received practical fire extinguisher training once

  Yes

  No

• Staff with specific fire protection tasks has received practical fire extinguisher training every 24 months

  Yes

  No

• 10% of staff has received special instruction once

  Yes

  No

• 10% of staff has received special instruction every twelve months

  Yes

  No

• All staff with specific fire protection tasks (including staff present at night) has received special fire prevention training

  Yes

  No

• All staff with specific fire protection tasks (including staff present at night) has received special fire prevention training every twelve months

  Yes

  No

• Person responsible for Fire Safety according to national standard / practice

  Yes

  No

• Additional Person responsible for Fire Safety according to national standard / practice

  Yes

  No

• Person responsible for Fire Safety according to national standard / practice refreshing every 3 years

  Yes

  No

• Additional person responsible for Fire Safety according to national standard / practice refreshing every 3 years

  Yes

  No

• Person responsible for Fire Safety according to national standard / practice refreshing every 5 years

  Yes

  No

• Additional person responsible for Fire Safety according to national standard / practice refreshing every 5 years

  Yes

  No

• Fire Safety Management Level (Advanced)

  Yes

  No

• Standard evacuation exercise performed every 12 months E78

  Yes

  No

• Standard evacuation exercise performed every 24 months (no points if E.78 is valid)

  Yes

  No

• Advanced evacuation exercise performed every 12 months E80

  Yes

  No

• Advanced evacuation exercise performed every 24 months (no points if E.80 is valid)

  Yes

  No

• Hotel Manager has received the F. S. hotel manager course refreshing every 5 years (no points if E.83 is valid)

  Yes

  No

• Hotel Manager has received the F. S. hotel manager course refreshing every 3 years E83

  Yes

  No

• Trained staff (minimum 1) available at any time on the premises (no points if E.85/E86 is valid)

  Yes

  No

• Trained staff (minimum 2) available at any time on the premises (no points if E.86 is valid) E85

  Yes

  No

• Trained staff (more than 2) available at any time on the premises E86

  Yes

  No

Alternatively

• Hotel partly equipped with automatic smoke detection and alarm system<br>

  Yes

  No

• Hotel fully equipped with automatic smoke detection and alarm system<br>

  Yes

  No

Additive

• Responsible person for fire safety in the hotel designated according to national standard / practice<br>

  Yes

  No

• Fire Safety Register containing information relating to fire safety systems, management procedures and training<br>

  Yes

  No

• Emergency response plan<br>

  Yes

  No

• All staff received information, instructions and training in fire safety in accordance with their duties every twelve months<br>

  Yes

  No

• Standard evacuation exercise performed every 12 months<br>

  Yes

  No

• All fire safety systems, e.g. smoke & fire detection and alarm system, regularly inspected and maintained by suitably qualified persons<br>

  Yes

  No

• Regular fire risk assessment carried out, e.g. with a checklist system<br>

  Yes

  No

• Trained staff (minimum 1) available at any time on the premises<br>

  Yes

  No