Site visit report

• Document No.

• Completed by

• Conducted on

  Date
• Location
  Address

• Site/ Project name

• Executive summary

Information for Employees

• Is the company EHS policy on display?

  Yes

  No

  N/A

• Is the HSE (HSA) poster on display and contact details current?

  Yes

  No

  N/A

• Are any EHS performance data for the facility on display?

  Yes

  No

  N/A

• Are the safety posters adequate for the hazards in the facility?

  Yes

  No

  N/A

• Is a current Company Liability Insurance Certificate displayed?

  Yes

  No

  N/A

Information For Visitors

• Is the visitors leaflet current and available?

  Yes

  No

  N/A

• Is there adequate footwear and hi-vis available for visitors?

  Yes

  No

  N/A

• Are the site safety requirements displayed?

  Yes

  No

  N/A

• Contractors on site have had a safety induction

  Yes

  No

  N/A

• Contractors have been issued with a Permit to Work (for electrical,work at height and hot work)

  Yes

  No

  N/A

• Are site certifications displayed?

  Select None ISO 45001/14001 Trade WHA FORs Safe Contractor Other

  • None
  • ISO 45001/14001
  • Trade
  • WHA
  • FORs
  • Safe Contractor
  • Other

General Warehouse Observations

• Every employee working in the warehouse wears safety shoes and hi-vis.

  Yes

  No

  N/A

• Tools are being used and stored (on shadow boards) correctly

  Yes

  No

  N/A

• Pedestrian pathway used when possible

  Yes

  No

  N/A

• Materials/ products are being handled and lifted safely

  Yes

  No

  N/A

• Operators are wearing hand protection whilst handling pallets, boxes, open blades etc

  Yes

  No

  N/A

• Are forklift operators following safety rules while operating forklifts (honking horns, obeying signs, etc.)

  Yes

  No

  N/A

• Are pre-use inspections being completed?

  Yes

  No

  N/A

• Forklift safety belts are being worn

  Yes

  No

  N/A

• Forklifts are being operated at a safe speed and in a controlled manner

  Yes

  No

  N/A

• Is Equipment stored in suitable locations

  Yes

  No

  N/A

• Is equipment being used properly, (i.e. pallet jacks, hand trucks)

  Yes

  No

  N/A

Chemical Management

• Are chemicals used on site?

  Yes

  No

  N/A

• Is there a list of chemicals on site?

  Yes

  No

  N/A

• Are the chemicals stored adequately?

  Yes

  No

  N/A

• Are COSHH assessments completed for each task involving a chemical?

  Yes

  No

  N/A

Racking

• Racking safe working loads displayed on aisle ends

  Yes

  No

  N/A

• Aisles do not have vehicles and pedestrians working in then simultaneously

  Yes

  No

  N/A

• All products on racks are squared and loaded on the beams correctly

  Yes

  No

  N/A

• Pallets shrink wrapped on racking above head height

  Yes

  No

  N/A

• Pallets are stacked no more than 9 high (or 11 high if using fork truck)

  Yes

  No

  N/A

• Pallets are stored in designated areas

  Yes

  No

  N/A

Emergency Preparedness

• Emergency evacuation plan is available and displayed throughout the building

  Yes

  No

  N/A

• Is the Fire Risk assessment current and available?

  Yes

  No

  N/A

• Images of First Aid trained personnel and Fire Wardens are displayed

  Yes

  No

  N/A

• Chemical/ dangerous goods storage areas identified and monitored

  Yes

  No

  N/A

• Covers are locked over junction boxes and electrical boards

  Yes

  No

  N/A

• Electrical panels have 3 ft. Clearance

  Yes

  No

  N/A

• Emergency exit signs marked and illuminated

  Yes

  No

  N/A

• Emergency lighting is checked

  Yes

  No

  N/A

• First aid kits and Defibrillators (where available) labelled and shielded

  Yes

  No

  N/A

• Eye wash stations clear of obstruction and current (check date)

  Yes

  No

  N/A

• Exits are clear and operational

  Yes

  No

  N/A

• Fire extinguishers (150 ft. a part) (within inspection date?)

  Yes

  No

  N/A

• Fire extinguishers have 3 ft. clearance

  Yes

  No

  N/A

• No accumulation of flammable material

  Yes

  No

  N/A

• Cables and wires are managed and controlled

  Yes

  No

  N/A

• PAT testing is current and up to date

  Yes

  No

  N/A

• Has fixed wiring been completed in previous 5 years?

  Yes

  No

  N/A

Asbestos

• Does the site contain asbestos?

  Yes

  No

  Unsure

• Is there an Asbestos risk assessment?

  Yes

  No

  Unsure

• When was this completed?

  Date

• Who completed it?

• Is there a subsequent asbestos management plan?

  Yes

  No

  N/A

• Is the location of asbestos signposted?

  Yes

  No

  N/A

Operations/ Production

• Are operators wearing adequate PPE?

  Yes

  No

  Unsure

• Are task based risk assessments available?

  Yes

  No

  Unsure

• Barriers are used to isolate pedestrians/ operators from moving equipment (or moving parts)

  Yes

  No

  N/A

Equipment

• Is the equipment on site adequate for the tasks required?

  Yes

  No

  N/A

• Is equipment maintained regualrly?

  Yes

  No

  N/A

• Is there a proactive internal maintenance programme in place (e.g. TPMs)

  Yes

  No

  N/A

• Fixed ladders have controlled access

  Yes

  No

  N/A

• Ladders stored properly (Ladder on maintenance programme/ inspection is within date on tag?)

  Yes

  No

  N/A

• Are pallet jacks stored with forks into loaded pallets?

  Yes

  No

  N/A

• Battery charging area clear of material (no storage of any material, pallets, etc.)

  Yes

  No

  N/A

Office Space

• Is the lighting in good order and light level adequate

  Yes

  No

  N/A

• Is the work environment noisy

  Yes

  No

  Unsure

• Office area tidy and well organised

  Yes

  No

  N/A

• Floor coverings in good condition and kept clean

  Yes

  No

  N/A

• Gangways and Emergency exits clear of obstructions

  Yes

  No

  N/A

• Chairs and desks in adequate condition

  Yes

  No

  N/A

• Electrical cables/plugs/wires/sockets in good condition

  Yes

  No

  N/A

• Staircases free from obstructions & if open have handrails

  Yes

  No

  N/A

• Are there sufficient waste disposal bins?

  Yes

  No

  N/A

Welfare areas

• Is there an adequate supply of drinking water available?

  Yes

  No

  N/A

• Is there adequate provision of hot drinks available?

  Yes

  No

  N/A

• Are there adequate toilets and hand wash areas for the number of people on site?

  Yes

  No

  N/A

• Are there disabled toilets available?

  Yes

  No

  N/A

• Is there a shower on site?

  Yes

  No

  N/A

• Is there a rest area separate to the operations area?

  Yes

  No

  N/A

• Is the rest area kept clean & tidy?

  Yes

  No

  N/A

• Is there a multi-faith prayer room?

  Yes

  No

  N/A

• Is there a room available for lactating mothers?

  Yes

  No

  N/A

• Are there mental health first aiders trained on site?

  Yes

  No

  N/A

• Are the EAP details displayed/ available?

  Yes

  No

  N/A

External (Car Parks)

• Cars operating at suitable speeds (5mph)

  Yes

  No

  N/A

• Cars are reversed into parking spaces

  some

  all

  none

• Visitors & disabled spaces are designated

  Yes

  No

  N/A

• Floor is clear with no rubbish

  Yes

  No

  N/A

External (Yard)

• Smoking area is being used and kept clean

  Yes

  No

  N/A

• Waste is segregated properly

  Yes

  No

  N/A

• Floor is clear with no rubbish

  Yes

  No

  N/A

• Pallets and packaging materials are stored suitably

  Yes

  No

  N/A

• Are drivers in the service yard area wearing safety footwear and Hi-Vis?

  Yes

  No

  N/A

• Vehicles operating at suitable speeds (5mph)

  Yes

  No

  N/A

• Reversing vehicles are guided into position by a reversing assistant/ Banksman

  Yes

  No

  N/A

• Lighting is adequate at night

  Yes

  No

  N/A

• Traffic control is suitable

  Yes

  No

  N/A

• Pedestrians are isolated from vehicle operations

  Yes

  No

  N/A

Water

Legionella management - https://www.hse.gov.uk/pubns/books/l8.htm

• Is there a legionella risk assessment available?

  Yes

  No

  N/A

• Are there trained responsible people on site?

  Yes

  No

  N/A

• Are outlets checked/ ran/ cleaned regularly?

  Yes

  No

  N/A

• Showerheads must be run for 5 minutes once a week and cleaned twice a year. Rarely used outlets should be run for 5 minutes once per week. Any tap attachments should be cleaned twice a year.

• When was the last time the water system was disinfected?

  Date

• Is the facility in a Flood Zone?

  Yes

  No

  Unsure

• Check online here : https://flood-map-for-planning.service.gov.uk/flood-zone-results-explained?zone=FZ3

• Yes

  No

  Unsure

• Does a Flood management and evacuation plan excist?

  Yes

  No

  Unsure

• Who is the water supplier?

  Yes

  No

  Unsure

• What is the meter number?

• How much water is used for domestic purposes?

  Yes

  No

  Unsure

• Are there any additional water permits on site?

  Yes

  No

  Unsure

• Is rain water harvested onsite?

  Yes

  No

  Unsure

• Is water produced on site?

  Yes

  No

  Unsure

• What is the water extraction permit number?

• Is water removed from site?

  Yes

  No

  Unsure

• Who removes the water?

• Include the duty of care packs

• What is the annual water removal amount?

Site location

• Is the site in or near a SSSI – Sites of Special Scientific Interest?

  Yes

  No

  Unsure

• what is the name of the nearest SSSI? (Include the citation number)

• What impact will it have on the site?

• Check on line here https://www.gov.uk/guidance/protected-areas-sites-of-special-scientific-interest

Pest management

• Who is the pest control company?

• When was the last visit?

  Date

• Have there been any pest concerns over the last 12 months?

  Yes

  No

  Unsure

Waste Management

• to check for waste carrier licenses - https://environment.data.gov.uk/public-register/view/search-waste-carriers-brokers

• What waste streams are present?

  Select General Dry Mixed Recycling Hazardous chemical Feminine hygiene Electrical Metal Wood Other

  • General
  • Dry Mixed Recycling
  • Hazardous chemical
  • Feminine hygiene
  • Electrical
  • Metal
  • Wood
  • Other

• Who is the general waste provider? (attach their waste carrier license)

• What amount of general waste is disposed of annually (estimate for previous year)

• Who is the DMR waste provider? (attach their waste carrier license)

• What amount of DMR waste is disposed of annually (estimate for previous year)

• Who is the hazardous waste provider? (attach their waste carrier license)

• What amount of hazardousl waste is disposed of annually (estimate for previous year)

• Who is the feminine hygiene waste provider?(attach their waste carrier license)

• What amount of feminine hygiene waste is disposed of annually (estimate for previous year)

• Who is the WEEE waste provider? (attach their waste carrier license)

• What amount of WEEE waste is disposed of annually (estimate for previous year)

• Who is the metal waste provider? (attach their waste carrier license)

• What amount of metal waste is disposed of annually (estimate for previous year)

• Who is the wood waste provider? (attach their waste carrier license)

• What amount of wood waste is disposed of annually (estimate for previous year)

• What is the other waste stream?

• Who is the other waste provider? (attach their waste carrier license)

• What amount of other waste is disposed of annually (estimate for previous year)

• Is there a target to reduce waste generation?

  Yes

  No

  N/A

Energy Management

• What energy sources are consumed?

  Select Electricity Gas Oil Thermal Solar Other

  • Electricity
  • Gas
  • Oil
  • Thermal
  • Solar
  • Other

• Who is the electricity provider?

• What is the electricity meter number?

• How much electricity is consumed annually?

• Who is the gas provider?

• What is the gas meter number?

• How much gas is consumed annually?

• Who is the oil provider?

• How much oil is consumed annually?

• How much thermal energy is consumed annually (kWh)?

• How much solar energy is consumed annually (kWh)?

• What other energy source is being consumed?

• How much other energy is consumed annually (kWh)?

• Is any engery generated on site?

  Yes

  No

  N/A

• What energy is generated on site?

  Select Solar Wind Thermal Hydro Other

  • Solar
  • Wind
  • Thermal
  • Hydro
  • Other

• How much Solar is generated on site (kWh)?

• How much wind is generated on site (kWh)?

• How much hydro is generated on site (kWh)?

• What other energy is generated on site?

• How much other energy is generated on site (kWh)?

• How much thermal energy is generated annually (kWh)?

• Is there any energy performance certificate for the site?

  Yes

  No

  N/A

• https://find-energy-certificate.service.gov.uk/find-a-certificate/

• Are there any energy performance targets set for the site?

  Yes

  No

  N/A

• EHS Team member sign off

  Sign

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