Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Statutory Compliance: Fire Alarm Systems
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A) Is the panel healthy?
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B) Is there a record of zones and call points?
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C) Is it evident that weekly tests follow cyclic zone/call point regime?
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D) Is there a record of routine servicing?
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E) Is there evidence of remedial actions to faults?
Statutory Compliance: Assistance Alarms
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A) Is the alarm panel healthy?
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B) Are there records of daily functional checks for pool alarms?
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C) are there records of weekly functional tests for the accessible change Alarms or when building is in operation.
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D) Are there records of remedial actions to faults?
Statutory Compliance: Fire extinguishers/hose reels/blankets. Refer to SAFE Manual C
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A) Is there a location schedule of all equipment?
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B) Are all items labelled with date of last test or when next test due?
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C) Are all items currently within service expiry date?
Statutory Compliance: Legionella control Refer to SAFE Manual A
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A) Is L8 risk assessment document available For inspection?
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B) Have all technical recommendations been addressed or programmed for action?
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C) Are all recommended control measures programmed or being implemented?
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D) Are in-house tasks being auctioned & recorded within the site logbook or online folder.
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E) if legionella testing is recommended as part of the control measures, are records available?
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F) if periodic chemical testing is recommended as part of the control measures, are records available?
Statutory Compliance: Lightning conductors
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A) Is there evidence that annual (or 11 monthly) tests are being carried out to the lightning conductor system?
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B) Is there evidence of remedial action to faults?
Section 1: Introduction
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A) Is the group technical manual available and all sections to the current?
Section 2: People
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A) Is page 1 completed & up to date?
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B) Have all new contract technical managers and technicians since 2010 completed the induction & competency assessment?
Section 3: Audit & Review
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A) Are copies of previous audits inserted (show as n/a if sure is new to the company)
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B) are copies of previous actions sheets inserted?
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C) Is there evidence that the recommended actions have been completed?
Section 4 : Safe systems of work
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A) I there evidence that permits to work are being issue?
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B) Are permits being correctly issued by the centre?
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C) Does the site have a permit to work file and are completed permits and live permits being filed within it?
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D) Is there an awareness of why permits are issued?
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E) Has the section 9 of the permits been completed and transferred back to site?
Section 5 and 5A: Swimming Pool Water Quality & Pool Microbiological Monitoring
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A) Is there evidence that pool water quality checks are being undertaken correctly And by adequately trained staff?
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B) Is daily test data being correctly recorded and to the recommended frequencies?
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C) Are corrective actions being recorded?
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D) Are record sheets being correctly archived/scanned?
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E) Are record sheets of all qualified pool plant personnel inserted and the list of pool test trained staff up to date (table A & B)
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F) Are daily/weekly technician and duty manager check sheets in place with test Data recorded?
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G) Is the pool water quality being maintained within acceptable parameters (contractual/PWTAG)?
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H) Are records kept of pool water make-up consumptions and periodic dilution rates calculated?
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I) Are monthly microbiological tests being undertaken and archived?
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J) Is there evidence of corrective actions to microbiological reports and recorded in the relevant section of the SAFE Manual Managing Pollutions In Pools?
Section 6: Spa Pools Water Quality and Management
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A) Has the site had a separate Spa Audit and actions completed?
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B) Are copies of the manufactures recommended O&M guidelines? Does the test sheet have the following information list? Date Pre-printed times showing when to test Free chlorine/bromine level Total chlorine/bromine Level Combined chlorine/bromine level Ph Level Water temperature Air temperature Dosing controller readings for both free chlorine/bromine and ph Signature of person undertaking the test?
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C) Are daily tests being undertaken to the correct frequency(2hours as per H.S.E guidelines)?
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D) Is there evidence that the spa water quality is being maintained within the recommended parameters?
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E) Is there evidence that spa water is dumped and replenished at the recommended frequency? Every 2-3 days?
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F) Are microbiological tests being undertaken and archived?
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G) Is there evidence of corrective actions to microbiological reports and recorded in the relevant section of the SAFE Manual & Managing pollutions in pools?
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H) Are there records of all qualified pool plant personnel inserted and spa pool water testing personnel listed?
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I) Are filters backwashed daily?
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J) Are there records of daily and weekly spa cleaning?
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K) Is the plant in good working order? All faults should be reported?
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L) Is the correct spa usage signage displayed?
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M) Has the spa been tested for legionella in the last 3months?
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N) is there evidence of corrective actions to legionella testing results and recorded in the relevant section of the SAFE manual & Managing pollution in pools?
Section 7: Plantroom & Workshop Management
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A) Are plant-rooms clean, tidy and equipment wiped down?
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B) Appropriate signage?
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C) Are walkways clearly identified and clear of obstructions?
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D) Are plant-room safety check sheets completed and inserted in section 7?
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E) have all identified actions to d) been implemented?
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F) Are chemical plant-rooms secure, exhibit correct fish information and signage to comply with the details in the SAFE COSHH manual?
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G) Are chemical bunds clean, sound and showing no signs of of leaks?
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H) Is adequate PPE to comply with MSDS, spillage kits and drench showers in place and operational?
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I) Is there evidence PPE is being worn?
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J) Are pool water test kits clean and ready for use?
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K) Are all hand tools correctly stored, PAT tested where appropriated and well maintained?
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L) Are technical staff dressed in the correct uniforms?
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M) Is there a record of electronic test equipment (photometer, TDS meters etc) being calibrated in accordance with manufacturers recommendations?
Section 8: Reactive Maintenance
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A) Is the Help Desk defined, working and a schedule of emergency contacts available?
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B) Is the corrective action log in place?
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C) Is there evidence that the corrective action is being used?
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D) Is there evidence that a priority system is in place?
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E) Is there evidence that task analysis is being completed?
Section 9: Planned Preventative Maintenance And Specialist Service Providers
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A) Is there evidence that the asset register is in place, completed and periodically up dated?
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B) Is the current year planned and completed and displayed?
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C) Request a listing of the PPM tasks to be undertaken during the week/month of audit (available/not available)?
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D) Are asset maintenance tasks clearly defined?
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E) Are maintenance actions being adequately and correctly recorded?
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F) Is the PPM programmed up to date?
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G) Evaluate the general maintained condition of plant (adequate)?
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H) Is the schedule of specialist service providers completed and filed in the technical manual or appropriate file?
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I) Is a list of contact numbers and emergency (out of hours) contact numbers available?
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J) From a sample of two service agreements is the scope of works defined?
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K) Is there evidence that service reports are being issued, filed and remedial works actioned?
Section 10: Boilers and Heating Appliances
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A) Are copies of the service sheets available (Gas safe if a gas appliance)
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B) Is the gas installation being checked and certificated (pipe work)?
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C) Do service sheets contain details of the combustion analysis and output efficiency? Or is information attached to the boilers?
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D) Is there evidence of remedial action to faults?
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E) Are gas line diagrams in place?
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F) Are propane or butane cylinders correctly stored in an external cage?
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G) Is oil storage compliant with DEFRA publication & guidance note for the control of pollution (Oil Storage), October 2001?
Section 11: Lifting Equipment
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A) Is the log of lifting equipment completed?
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B) Has all trained staff been listed and records/certificates inserted? These maybe kept in the sites staff training file?
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C) Are all lifting equipment service records Up to date?
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D) Is there evidence of remedial actions to faults?
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E) is a valid LOLER inspection report Available?
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F) Have all LOLER recommendations been actioned?
Section 12: High Level Inspection Guidance
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A) Have all high level areas been identified within schedule 1?
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B) Are inspections being carried out in line with company policy?
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C) Is there evidence of remedial actions to faults?
Section 13: Record Drawings and O&M Manuals
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A) Are available drawings filed and referenced?
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B) Are all available manuals and manufacturers literature readily available?
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C) Are drainage drawings available?
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D) Is the CDM H&S file available?
Section 14: Insurance Inspections
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A) Is the insurance inspection responsibility defined?
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B) Is the insurance inspection asset schedule completed?
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C) Is there evidence that insurance inspection reports are being received and filed?
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D) Is there evidence of remedial action to faults?
Section 15: Statutory Compliance Technical Guidance
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A) is there a genuine awareness of statutory compliance?
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B) Are all records correctly filed?
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C) Are test certificates being issued?
Section 16: Electricity Technical Guidance
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A) Is the portable appliance log available?
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B) Does a sample check of appliances confirm satisfactory labelling and date of last/next round of testing?
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C) Are appliances within the recommended test expiry date?
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D) Are portable appliance visual inspections being carried out and recorded on the portable appliance inspections log?
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E) Are monthly fixed appliance visual inspections being carried out and recorded in the & fixed appliance inspection log?
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F) Is a copy of the IEE test/inspection certificate available?
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G) Are the recommendations from the fixed wiring test being recorded on the fixed wiring action log?
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H) Are monthly emergency lighting inspections being carried out and recorded in the emergency lighting inspection log?
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I) Is there a numbered schedule of emergency luminaries?
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J) Is an annual emergency lighting full duration discharge test being carried out and certificated?
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K) Are all R.C.D's being tested quarterly and recorded in the RCD inspection log?
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L) Is the site carrying out and recording the fixed wiring visual inspection?
Section 18: Air Conditioning & Refridgeration
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A) Has site identified and completed the F-Gas register?
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B) Have the required units had a maintenance record sheet produced?
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C) Does site have a record of 6 monthly servicing?
Section 19: Chlorine Gas
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A) Are all NOP & EOP's in place?
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B) Has all actions from the Siemens risk assessment been completed?
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C) Are stores kept locked?
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D) Are service records in place for all chlorine gas dosing and alarm systems?
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E) Do the required staff have signed training records for the use of the system and bottle changing?
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F) Are the same staff trained in the use of self contained breathing apparatus?
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G) Are service records in date for the self contained breathing apparatus?
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H) Is the appropriate COSHH safety signage displayed?
Section 19A: Liquid Carbon Dioxide
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A) Does the site use CO2 and if so are alarm systems in place?
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B) Is the MSDS displayed?
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C) Is the alarm instructions displayed?
Section 21: Kitchen Extract Hood
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A) Is the kitchen extract cleaning in date?
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B) Is there a record of the extract hood filters being cleaned?
Section 22: Pool Grating
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A) Is the pool grating inspection completed and documented monthly?
Section 23: Fire Damper Inspections
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A) Are there clear records of the locations of all fire dampers?
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B) Have main dampers been identified and inspected in the last 12 months and tested in the last 24 months?
Audit And Remedial Completion Sign-off
Audit And Remedial Completion Sign-off
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Remedial 1 Completion Sign-Off And Date
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Remedial 2 Completion Sign-Off And Date
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Remedial 3 Completion Sign-Off And Date
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Remedial 4 Completion Sign-Off And Date
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Remedial 5 Completion Sign-Off And Date
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Remedial 6 Completion Sign-Off And Date
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Remedial 7 Completion Sign-Off And Date
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Remedial 8 Completion Sign-Off And Date
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Remedial 9 Completion Sign-Off And Date
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Remedial 10 Completion Sign-Off And Date
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Remedial 11 Completion Sign-Off And Date
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Remedial 12 Completion Sign-Off And Date
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GM Sign-Off
