Boden Contractor Management Audit

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Executive Summary

• undefined

Introduction

• undefined

Scope of work

• undefined

Method of assessments

• On site - physical inspection

  On Site document review

  Remote teams meeting

  Remote document review.

  other

• Provide details

Section 1- Boden Policy and Procedures

• Are the team aware of the policy on contractors

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

Section 2 - Relevant Health and Safety Training

• Have all all managers received relevant management training.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have all Supervisors who are managing contractors received appropriate skills training to understand the risks associated with contracted work they are overseeing.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have all supervisors received training on the contractor procedures.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have all contractors provided training certificates to Boden or relevant Client AP so they can be added to the appointed persons register.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

Section 3- Pre-Qualification Procedure

• Are all contractors used on the Boden Contractor Register

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Do managers know about the PQQ process and how to request a contractor is assessed.

  Yes

  No

  N/A

• Do managers understand their responsibilities to support Commercial in the process of ensuring sufficient information is provided to enable a PQQ review to be undertaken.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can the progress of the PQQ procedure be identified by commercial

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can the review process be tracked with any information requirements or concerns identified by the teams reviewing the PQQ submission.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are Contractors made aware of progress and additional information needs

  Yes

  No

  N/A

• Are contractors contacted with information to explain Boden requirements of contractors

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can it be shown that contractors accepts Boden's Commercial and SHE standards - returned acceptance.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

Labour Only Contractors

• Do managers know about the labour only contractor process and how to request the transition from PQQ process.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Do managers understand their responsibilities to support contractors if they request they are labour only contractors.

  Yes

  No

  N/A

• Are Contractors clearly identified as labour only contractors on Boden contractor register to ensure they are not used as standard contractors

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are labour only contractors insurance information available and review date identifed.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can managers demonstrate they have provided training to labour only contractors where required

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can managers demonstrate they have shared generic risk assessments and safe working with the labour only contractors

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can managers demonstrate that the labour only contractor undertake a point of work risk assessment

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can managers demonstrate that they supervisor labour only contractors.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

Section 4- Contractor Reviews

• Are all contractor Insurance reviews identified by Commercial.

  Yes

  No

  N/A

• Do we hold valid insurance certificates for all contractors being used..

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are review dates been identified for the contractor review.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are review questionnaires sent out prior to the review date.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can suitable review assessments be demonstrated.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are any contractor meetings recorded and suitably communicated.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Are any improvement plans communicated with relevant internal and external parties.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

Section 5- Onsite Management and Reviews

• Is the evidence that all contractors sign in to the site on arrival and out when they leave site.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have all contractors received the Boden Induction Presentation.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Was this provided face to face and importance of reporting hazards made clear.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Was the contractor required to sign the contractors charter to demonstrate their commitment to demonstrate Boden SAFE Behaviours.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Can it be demonstrated that the contractors are aware of their RAMS

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Has Contractors Training been checked and retained relevant to the work undertaken

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Has the setting to work form been completed on SafetyCulture with all relevant documents

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have the contractors been set to work with site visit by the manager supervising the work.

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have the contractors received SHE Inspections

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have the contractors received Environmental Inspections

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Have the contractors received Quality Inspections

  Select Appropriate documented procedures are in place Appropriate evidence was provided for inspection Documented procedures are in place but require improvement The evidence provided requires improvement Work in progress No evidence was provided for inspection Nothing in place for this item N/A

  • Appropriate documented procedures are in place
  • Appropriate evidence was provided for inspection
  • Documented procedures are in place but require improvement
  • The evidence provided requires improvement
  • Work in progress
  • No evidence was provided for inspection
  • Nothing in place for this item
  • N/A

• Do managers understand the importance of recording injuries, incidents and near misses relating to contractors

  Yes

  No

  N/A

Conclusion

• Summary of findings

• Learning and Ongoing Actions

• Auditor

  Sign