Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
- Please click (+) if you have any urgent concerns, which pose a risk to the health, safety or welfare of a person or the business, which require immediate consideration. Escalate these to the GM with immediate effect (Raise action and assign to Property GM and DO)
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Is there any issue ?
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What needs to be done ? (Mandatory to raise an action)
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Add Photo
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Expected Date of Rectification
General
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LIGHTING satisfactory in corridors and staircases
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Flooring throughout has no trip hazards<br>Staircases; handrails and stair nosing in good condition
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Roof, external walls, windows, and external pathways in good repair<br>All fixtures and fittings in good repair<br>DEFECTS REPORTING in place
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Deep cleaning of accommodation undertaken at least quarterly or more frequently as required
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LEGIONELLA water hygiene checks completed including weekly flushing of low use outlets and unoccupied bedrooms<br>SHOWERHEAD CLEANING up to date
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Accommodation free from pests
Heating/ Electricity
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Fixed heating working in every room including bathrooms, shower rooms, kitchen, common landings and staircases.<br><br>HEATERS thermostatically controlled and adjustable by Team Members.
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5 Year Fixed Wiring certificate available (or as per local law). No remedial actions outstanding.<br><br>Portable appliance certificate available (as per local law) for any equipment provided for Team Members to use. No defective equipment in use.<br><br>Adequate number of ELECTRICAL sockets supplied (e.g. 2 double sockets per bedroom
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Annual GAS SAFETY certificate available where applicable. No remedial actions outstanding<br>Carbon monoxide detector in place where required and tested
Washing Facilities
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Adequate number of facilities provided, the below are considered reasonable examples:<br>5 people: 1 bathroom/ 1 separate toilet<br>6-10 people: 2 bathrooms/ 2 separate toilet<br>11-15 people: 3 bathrooms/ 3 separate toilet
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All BATHROOMS, shower rooms, and separate toilets suitably ventilated to outside air (mechanical and/or natural)
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Adequate hot and cold water supply.
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Wash hand basin provided in every separate toilet, bathroom and shower.
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Each bath, shower cubicle and wash hand basin provided with adequate impervious splash-backs. No evidence of mould.<br><br>Floor is clean, non-slip and in good condition.<br><br>Shower cubicles clean, in good repair and enclosed on 3 sides. Grab rail and anti-slip surface present.<br>
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Bathrooms/ shower rooms appropriate size for changing and drying space for users.
Kitchen Facilities
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Adequate supply of cold and constant hot water to each sink and draining board provided.
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Kitchen ceiling, walls, floor clean and in good repair. Floor slip resistant.<br><br>Walls adjacent to cookers, sinks, and food preparation areas with impervious splash backs.<br>
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Adequate quantity of worktops, cupboards, equipment, utensils, fridge/ freezer space and electrical sockets. All in good repair
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Kitchen extractor fan in working order
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Kitchen has wall mounted fire blanket.
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Adequate space provided to eat meals (in kitchen or separate lounge area).
Disposal of Refuse/Recycling
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Appropriate refuse disposal and recycling facilities available with suitable containers present in kitchen and other areas
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Adequate collections available for removal of waste with no refuse or unwanted items left on site
Bedrooms
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Suitable rooms sizes for number of Team Members. For example, if no shared lounge is available for use, a single bedroom of 10.2m2 and double bedroom of 15m2 is considered reasonable
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WINDOWS restrictors (if required by local law) which prevent windows opening more than 10cm.
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BALCONIES (where present) have a minimum height between floor and top of handrail 1.1m. No gaps exceeding 10cm and no horizontal rails that would aid climbing.<br><br>Secured for unauthorized access.<br>
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Bedroom fixtures, fittings and decor in good repair. No evidence of mould or damp. Defects reported to maintenance.<br><br>Bedrooms maintained in good condition, clean and tidy.<br>
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No unauthorized equipment in use (e.g. cooking equipment).
Fire Safety
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Fire Risk Assessment in date and no overdue actions outstanding, where required by local law.
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Emergency exit doors: Easily openable and unobstructed
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Escape routes free from obstruction.
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Bedroom fire doors are self- closing, have intumescent strips and seals, 3 hinges and thumb turn door locks.
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All fire alarm call points signed and unobstructed.
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Fire detection operational, and tested. <br><br>Fire alarm systems annual 100% contractor certificate available.
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Emergency lighting tested monthly and annual certificate available.
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Fire action notices on display in bedrooms on back of door.
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All furnishings are certified as fire retardant.
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No naked flames/candles in use.
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Clothing and combustibles kept safe distance from heaters.
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IRONS are auto cut-off and have suitable ironing board and covers.
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No excessive use or linked extension leads.
Accommodation Security
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No evidence of visitors staying overnight (unless approved in advance).
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No Hotel keys (electronic or metal) retained in accommodation
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No Hotel equipment brought into the accommodation unless ‘Pass Out’ form completed and approved.
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No evidence of illegal substances use or offensive weapons.
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All entrance doors to property have locks in good working order. Combination codes (if applicable) changed regularly and when Team Members change.
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Bathroom and toilet locks in place and in working order.
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Any outhouses, sheds, plant areas kept locked with perimeter fencing/gates in good condition.
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External lighting operational.
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Team Member car parking secured, access control satisfactory and security controls based on location risk.
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Property intruder alarms operational where installed.<br><br>
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Property and external CCTV in good working order where installed.
