Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

CIRCULATION LIST

  • Chief Executive Officer

  • Manager/ ELT Member

  • Property Manager

  • Property Owner

  • Site Manager

  • On-Site Contact

SITE INFORMATION

SITE TYPE

  • Leased

  • Owned

FUNCTIONS

  • Office Accommodation

  • Sewerage Treatment Plant

  • Sewerage Pump Station

  • Control Room

  • Depot Facility

  • Workshop Facilities

  • IRC Housing

  • IHAT House

  • State Housing

  • Other

SITE OPERATING HOURS

EXTERNAL

BUILDING FACADE

  • Responsibility split

  • Is the external building fabric in satisfactory condition?

  • Are the windows in satisfactory condition?

  • Are the doors in satisfactory condition?

  • Are the roller doors in satisfactory condition?

ROOF

  • Responsibility split

  • Do the anchor points have current 'test and tag'?

  • Is the roof fabric in satisfactory condition?

  • Is the roof access (ladders, stairs, handrails...) in satisfactory condition?

  • Is the balustrade/ guardrail in satisfactory condition?

  • Is the guttering in satisfactory condition?

  • Are the downpipes in satisfactory condition?

LANDSCAPING

  • Responsibility split

  • Are trees an acceptable distance from buildings?

  • Does surface water drain away from buildings easily?

INTERNAL

GENERAL

  • Responsibility split

  • Are the ceilings in satisfactory condition?

  • Are the floors in satisfactory condition?

  • Are the floor coverings in satisfactory condition?

  • Are the walls in satisfactory condition?

  • Are the walls surface treatments in satisfactory condition?

  • Are the doors in satisfactory condition?

  • Are the stairs in satisfactory condition?

  • Are the stairs/ ladders/ platforms in satisfactory condition?

  • Are the balustrade/ guardrail in satisfactory condition?

  • Are the lights working?

AMENITIES (toilets & laundries)

  • Responsibility split

  • Are the ceilings in satisfactory condition?

  • Are the walls in satisfactory condition?

  • Are the walls surface treatment in satisfactory condition?

  • Are the floors in satisfactory condition?

  • Are the walls in satisfactory condition?

  • Are the doors in satisfactory condition?

  • Are the bathroom fittings in satisfactory condition?

  • Are the laundry facilities and equipment in satisfactory condition?

  • Are the kitchen facilities and equipment in satisfactory condition?

  • Are the lights working?

FIRE PROTECTION

  • Responsibility split

  • Are the emergency exit lights functional and listed on the AMP (6-months)?

  • Are the emergency lights free from damage and listed on the AMP (6 monthly)?

  • Are the automatic fire sprinkler system listed on the AMP (monthly)?

  • Is the automatic fire detection system and alarm listed on the AMP (monthly)?

  • Is the emergency PA system listed on the AMP (monthly)?<br>

  • Do the fire hose reels have current 'test' tags and listed on the AMP (6 monthly)?

  • Do the portable fire extinguishers have a current 'test' tags and listed on the AMP (6 months)?

  • Are the fire dampers free from defects and listed on the AMP (monthly)?

  • Are the fire doors free from defects and listed on the AMP (monthly)?

  • Are the emergency egress paths free from obstructions?

  • Is the emergency lift operational and free from defects?

  • Is the emergency signage satisfactory?

AIR CONTROL

  • Responsibility split

  • Is the air temperature range acceptable?

  • Is the air conditioning functional?

  • Are the ceiling fans functional?

ELECTRICAL

  • Responsibility split

  • Do common building appliances have current 'test' tags?

  • Are Residuel Current Devices current and listed on the AMP (6 months)?

  • Is the Lighting Strike Protection listed on the AMP (12 months)?

  • Is the standby generator listed on the AMP (6 months)?

SECURITY SERVICES

  • Responsibility split

  • Is the Cardax Security system operational?

  • Is the CCTV system operational?

  • Is the alarm system operational?

  • Are the physical keys/ locks in satisfactory condition?

  • Is the security gate functional?

  • Is the security fence in satisfactory condition?

ENVIRONMENT SERVICES

  • Responsibility split

  • Is the pest services program satisfactory?

  • Is the waste management program satisfactory?

  • Is the internal cleaning program satisfactory?

  • Is the external cleaning program satisfactory?

PARKING

  • Responsibility split

  • Are the parking bays in satisfactory condition?

  • Are the parking bays clean and tidy?

BRANDING/ SIGNAGE

  • Responsibility split

  • Are the internal building signs in satisfactory condition?

  • Are the external building signs in satisfactory condition?

HOUSEKEEPING

KITCHEN BREAKOUT FACILITIES

  • Responsibility split

  • Are the Kitchen/ breakout areas clean and tidy?

  • Is the kitchen equipment in satisfactory condition?

  • Is the kitchen cutlery and crockery levels satisfactory?

ON FLOOR WORKSPACE

  • Responsibility split

  • Is the general office clean and tidy?

  • Are the workstations in satisfactory condition?

  • Are the task chairs in satisfactory condition?

  • Is the team storage in satisfactory condition?

  • Are the blinds open?

ON FLOOR MEETING FACILITIES

  • Responsibility split

  • Are the meeting facilities clean and tidy?

  • Is the meeting facilities table in satisfactory condition?

  • Is the meeting facilities chairs in satisfactory condition?

OTHER/ COMMON AREAS

  • Responsibility split

  • Are all general areas clean and tidy?

EXCLUDED FROM AUDIT

GENERAL COMMENTS

  • Comments from On Site Contact

  • Comments from Corporate Properties Rep

APPROVER

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  • Site Contact Officer

  • Add signature

  • Corporate Properties Rep

  • Add signature

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