JLT Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Management

• Does the company have a documented health and safety management system?

  Yes

  No

  N/A

• This should include the following elements – Policy, Organising Section, Planning and Implementation, Monitoring and Audit

• Is there an adequate document control system in place?

  Yes

  No

  N/A

Health and Safety Policy

• Does this include the following elements:<br>• Health and Safety has high importance?<br>• Commitment to health safety and welfare of staff?<br>• Commitment to health safety and welfare of third Parties?<br>• Commitment to the provision of adequate resources?<br>• Committed to continuous improvement (plans etc.)?<br>• Review process dates and or changes?<br>• Signed by the most Senior Executive?<br>Legal Requirement in the UK

  Yes

  No

  N/A

• Has the policy been signed by a Senior Executive who can commit the Organisation? This could be CEO, MD etc.

  Yes

  No

  N/A

• Is there a review date for the policy?

  Yes

  No

  N/A

• Date of Policy

  Date

• Is there an appropriate system for bringing the health and safety management system/ policy and any changes to the attention of staff?

  Yes

  No

  N/A

Health & Safety Organisation

• "Does the Organising Section of the Health and safety management system identify the health and safety management structure of the Organisation?<br>This could be an organisation chart that details reporting lines and identifies all staff and management with health and safety responsibilities. "

  Yes

  No

  N/A

• "Does the Organising section of Health and Safety Management System outline health and safety roles and responsibilities for all staff, Managers and groups within the Organisation?<br>This should include Directors, Managers, Managers, Responsible Person, Health and Safety Director, Health and Safety Representatives, Health and Safety Committees, Consultants etc."

  Yes

  No

  N/A

• "Has a Director or Senior Manager been appointed as responsible for Health and Safety Risk Management for the Organisation?<br>Reports to the Board/ Senior Management Team on Health and Safety Risk Management issues. Responsible for ensuring the Health and safety management system is implemented and maintained (HSE/IOD guidance INDG 417 (rev))"

  Yes

  No

  N/A

• "Is there a formal process for monitoring Managers performance with managing health and safety?<br>Key performance indicators set in health and safety management "

  Yes

  No

  N/A

• "Is health and safety performance of the Organisation reviewed at Board level?<br>Health and Safety Performance is an agenda item at Board and Senior Management Team meetings<br>Reports are provided on the performance are provided to the meetings<br>Formal reviews of health and safety plans are undertaken by the Board and SMT<br>Should not be relying on accident statistics need to have some form of proactive measurement."

  Yes

  No

  N/A

• Is the company's health and safety performance included in the annual report?

  Yes

  No

  N/A

• "Has the Organisation developed a documented health and safety plan?<br>This should identify targets people responsible and time scales for completion. "

  Yes

  No

  N/A

• Is the plan widely available? i.e. Targets advertised to all Stakeholders etc.

  Yes

  No

  N/A

• "Is the implementation of the plan monitored? <br>Reviewed regularly by both the Senior Management Team and Health and Safety Committee"

  Yes

  No

  N/A

• "Does the Organisation have access to competent advice?<br>This can be internally or the use of an external consultant. Competency is a mixture of experience and qualifications"

  Yes

  No

  N/A

• "Are adequate resources available for delivering the health and safety programme?<br>Resources include financial , time and personnel"

  Yes

  No

  N/A

Communication, Information and Meetings

• Is health and safety an agenda item at Board/ Senior Management Team meetings?

  Yes

  No

  N/A

• Is health and safety discussed at Team Meetings?

  Yes

  No

  N/A

• Is the Health and Safety Policy displayed in the workplace?

  Yes

  No

  N/A

• Is the Health and Safety Policy displayed in the workplace?

  Yes

  No

  N/A

• Is the Health and Safety Law Poster displayed?

  Yes

  No

  N/A

• Are systems in place to promote workplace health, safety and wellbeing? Toolbox talks, poster campaigns, campaigns, newsletters etc.

  Yes

  No

  N/A

• How is health and safety information communicated to the Organisation?

  Yes

  No

  N/A

• Is health and safety performance included in annual reports?

  Yes

  No

  N/A

Consultation

• "Is there a system for consultation on matters of health and safety for staff?<br>Can be individually or by a system of staff representation"

  Yes

  No

  N/A

• Are there Health and Safety representatives?

  Yes

  No

  N/A

• "Have the Health and Safety Representatives had Training?<br>Training should include health and safety awareness, risk assessment, roles in the management of health and safety in the organisation and possibly negotiation skills"

  Yes

  No

  N/A

• Is there a Health and Safety Committee?

  Yes

  No

  N/A

• "Does it have a documented constitution?<br>This should include the role and responsibility for the committee who sits on the committee. It should be looking at strategic issues e.g. reviewing of the implementation of the health and safety plan, risk assessment and training programmes. Review the accident/ incidents "

  Yes

  No

  N/A

• Are comprehensive minutes produced?

  Yes

  No

  N/A

• Are meetings chaired by a Senior Manager?

  Yes

  No

  N/A

• Are the minutes reviewed by the Senior Management Team?

  Yes

  No

  N/A

• Are the minutes made available to all staff?

  Yes

  No

  N/A

• Does the committee review the risk assessment?

  Yes

  No

  N/A

• Does the committee review the training programmes?

  Yes

  No

  N/A

• Does the committee review accident and incident reports?

  Yes

  No

  N/A

Training

• Are detailed arrangements for health and safety training included in or referred to in the health and safety policy/management system?

  Yes

  No

  N/A

• Have training needs analysis been undertaken? Through appraisal, job role, risk assessment, etc.

  Yes

  No

  N/A

• Does the organisation undertake a formal induction that includes health and safety arrangements?

  Yes

  No

  N/A

• Have staff received specific training to undertake their roles? For example fork lift drivers, first aid, fire marshal, machinery operators etc.

  Yes

  No

  N/A

• Have Line Managers and Supervisors been trained and made aware of their responsibilities?

  Yes

  No

  N/A

• Are formal records of all training maintained?

  Yes

  No

  N/A

• Are training records easily accessible to line managers? To ensure that Managers can check that they have enough trained staff and identify Departmental training needs

  Yes

  No

  N/A

• Is there a process for ensuring that all Temporary staff have relevant Health and safety training for their role?

  Yes

  No

  N/A

Monitoring

• Does the policy include or refer to a documented system for monitoring compliance with the health and safety management system?

  Yes

  No

  N/A

• The system should include both active and reactive elements. Some form of schedule of inspections that include all inspections and who conducts them with frequency. Ideally inspections/ safety tours etc. should be undertaken by staff at all levels from Board to shop floor

• Are regular formal workplace inspections undertaken?

  Yes

  No

  N/A

• Do these cover the whole workplace and all activities?

  Yes

  No

  N/A

• Does it involve staff at all levels?

  Yes

  No

  N/A

• Are the results of the inspections reported throughout the Organisation? For example health and safety committee, senior management team posting results on notice boards etc.

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Is there a system for Hazard reporting?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Does the Organisation run a Behavioural Safety Programme?

  Yes

  No

  N/A

• Have all staff involved been had adequate training? Mentoring, understanding the programme etc.

  Yes

  No

  N/A

• Do peer observations include staff at all levels?

  Yes

  No

  N/A

• Does the programme clearly target behaviours for change ?

  Yes

  No

  N/A

• Are the results of observations publicised throughout the Organisation?

  Yes

  No

  N/A

• Are positive reinforcement techniques used to change behaviour?

  Yes

  No

  N/A

• Is there a documented system for accident and incident reporting?

  Yes

  No

  N/A

• Are all accidents and incidents recorded?

  Yes

  No

  N/A

• Are all accidents and incidents investigated? Including witness statements, diagrams, photos, immediate and root causes are identified etc.

  Yes

  No

  N/A

• Have all staff undertaking the investigation had adequate training?

  Yes

  No

  N/A

• Are Line Managers involved in investigations?

  Yes

  No

  N/A

• Are risk assessments reviewed as part of the investigation process?

  Yes

  No

  N/A

• Is there a process for ensuring recommendations are implemented?

  Yes

  No

  N/A

• Who is responsible for RIDDOR reporting?

  Yes

  No

  N/A

• Are accident statistics produced for the Organisation? These should be normalised for example incidence or frequency rates to allow year on year comparison

  Yes

  No

  N/A

• Are statistics used to identify trends?

  Yes

  No

  N/A

• Are the statistics publicised throughout the Organisation?

  Yes

  No

  N/A

• Are audits undertaken regularly? An audit is an in-depth examination of the management system and peoples understanding of the system and their role within it.

  Yes

  No

  N/A

• Is there an annual review of health and safety performance?

  Yes

  No

  N/A

• Are the findings from the review used to set targets for continuous improvement?

  Yes

  No

  N/A

Statutory Inspections

• Confirm that statutory inspections are undertaken as required for the following assets.

• Lifting Equipment?

  Yes

  No

  N/A

• Lifting accessories? (6 Months)

  Yes

  No

  N/A

• Forklift Trucks

  Yes

  No

  N/A

• Local exhaust ventilation equipment? (linked to COSHH)

  Yes

  No

  N/A

• Passenger lifts? (6 months)

  Yes

  No

  N/A

• Cooling Towers?

  Yes

  No

  N/A

• Pressure systems – written schemes of inspection?

  Yes

  No

  N/A

Risk Assessment

• Are detailed documented procedures for the production of risk assessments available? Could be included or referred to in the health and safety arrangements

  Yes

  No

  N/A

• Is there a documented risk assessment programme in place? This could be as simple as a spreadsheet with a list of RA and dates for completion and/or reviews.

  Yes

  No

  N/A

• Is the programme up to date? For example no outstanding or overdue risk assessments

  Yes

  No

  N/A

• Is the risk assessment programme monitored by senior management team and Health and Safety committee?

  Yes

  No

  N/A

• Are sufficient competent individuals available to undertake the assessments? Competency could be seen as a mixture of understanding the risk assessment process and the activities being undertaken.

  Yes

  No

  N/A

• Have all significant hazards been identified and the risk assessed?

  Yes

  No

  N/A

• Do the risk assessments identify all groups at risk? For example staff, contractors, visitors etc.

  Yes

  No

  N/A

• Do the risk assessments identify existing controls?

  Yes

  No

  N/A

• Do the risk assessments identify further controls where appropriate required?

  Yes

  No

  N/A

• Is the implementation of the further controls identified in risk assessments monitored?

  Yes

  No

  N/A

• Do the risk assessments consider emergency/ abnormal situations? The risk assessment should take into consideration of the non-routine functions and emergencies. For example blockages, cleaning etc.

  Yes

  No

  N/A

• Are staff undertaking the work involved in the risk assessment process?

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training in the findings of the risk assessments?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are comprehensive records of the risk assessments maintained?

  Yes

  No

  N/A

• Are these easily accessible to all staff?

  Yes

  No

  N/A

• Is there a process for identifying vulnerable workers? New and expectant mothers/ young workers/ staff with disabilities/ Lone workers

  Yes

  No

  N/A

• Where identified have risk assessments been completed?

  Yes

  No

  N/A

• Have reasonable adjustments and or controls been implemented where required?

  Yes

  No

  N/A

Safe Systems of Work

• Does the Organisation have a detailed documented procedure for the development of Safe Systems of Work?

  Yes

  No

  N/A

• Safe Systems of Work can be seen as an extension of the risk assessment process. Where the activity presents a significant risk ideally there should be a step-by- step guide to undertaking the task that takes intro account the controls identified through the risk assessment.

• Has the Organisation produced documented Safe Systems of Work for activities that present a significant risk?

  Yes

  No

  N/A

• Are these produced from the findings of the risk assessment?

  Yes

  No

  N/A

• Does the safe system of work detail a step-by step guide to undertake the task?

  Yes

  No

  N/A

• Is there a record of staff being provided with information, instruction and training in the safe system of work?

  Yes

  No

  N/A

• Is there a formal process for monitoring compliance with the safe system of work?

  Yes

  No

  N/A

Permit-to-Work

• Does the company operate a PTW system? Permit to work should be used to control high hazard activities and should be seen as part of a process not a permission to work.

  Yes

  No

  N/A

• Has the Organisation identified all activities hazardous activities that should be controlled by a permit? For example hot work, live electrical work, excavation work at height etc.

  Yes

  No

  N/A

• Are staff issuing permits aware of their responsibilities?

  Yes

  No

  N/A

• Is there evidence of monitoring to ensure that permits are complied with?

  Yes

  No

  N/A

Workplace Health, Safety and Welfare

• Is the internal and external lighting is adequate? General comment on the state of illumination all workplaces should have adequate lighting to undertake the tasks

  Yes

  No

  N/A

• Is the temperature reasonably comfortable in the workplace?

  Yes

  No

  N/A

• Where the temp is not reasonable due to hot or cold processes explain the systems in place to ensure that staff are protected for example spot cooling, more breaks warm up rooms etc.

• Are the workstations and Seating Suitable?

  Yes

  No

  N/A

• This not only reflects DSE workstations. Workstations should be arranged so that each task can be carried out safely and comfortably. Work surface heights should be arranged so that they are appropriate for the work and the worker. Work materials and frequently used equipment or controls should be within convenient reach, without the need for undue bending or stretching.
  Workstations including seating, and access to workstations, should be suitable for any special needs of the individual worker, including workers with disabilities.
  There should be sufficient clear and unobstructed space to enable the work to be done safely and to allow people adequate freedom of movement. This should also allow for the manoeuvring and positioning of materials.
  Each workstation should allow any person who is likely to work there adequate freedom of movement and the ability to stand upright. Spells of work which unavoidably have to be carried out in cramped conditions should be kept as short as possible and there should be sufficient space nearby to relieve discomfort.
  Seating provided in accordance with should, where possible, provide adequate support for the lower back, and a footrest should be provided for any worker who cannot comfortably place his or her feet flat on the floor.

• Are the floor and ground conditions in a good state of repair? General observations regarding the conditions fro the site inspection.

  Yes

  No

  N/A

• Is there a schedule for ensuring that all the work rooms cleaned regularly?

  Yes

  No

  N/A

• Are the working areas free of spillages and obstructions? General observation form site inspection.

  Yes

  No

  N/A

• Is the waste stored in an orderly manner?

  Yes

  No

  N/A

• Are the emergency access routes and doors clear and adequately signed?

  Yes

  No

  N/A

• Are vehicles and pedestrians segregated adequately at the site

  Yes

  No

  N/A

• Is pipe-work and vulnerable services suitably routed, labelled and adequately protected? For example gas and sprinkler pipe-work hot and cold water services etc.

  Yes

  No

  N/A

• Are shut-off valves accessible and labelled?

  Yes

  No

  N/A

• Is there access to drinking water for all staff?

  Yes

  No

  N/A

• Are suitable arrangements in place for people to eat meals and rest?

  Yes

  No

  N/A

• Does the organisation provide suitable sanitary and washing facilities?

  Yes

  No

  N/A

• Does the Organisation provide adequate arrangements to change and store clothes?

  Yes

  No

  N/A

• The requirements will change depending on the types of activities i.e. drying rooms for wet work or changing facilities for dirty work. Or as simple as a place to store safety shoes or outdoor clothes.

Work at Heights

• There is a comprehensive process in place to identify all work at height?

  Yes

  No

  N/A

• Are arrangements for ensuring work a height is risk assessed and properly planned in place?

  Yes

  No

  N/A

• Where working at height is undertaken controls introduced follow the hierarchy of control with decisions documented?

  Yes

  No

  N/A

• Hierarchy : Avoid, Use work equipment or other measures to prevent falls where working at height cannot be avoided (edge protection etc. group protection better than individual) or where the risk of a fall cannot be eliminated, use work equipment or other measures to minimise the distance and consequences of a fall should one occur. ( bags, nets etc.)

• Have staff been trained in fall protection equipment? Fall restraint/ arrest/nets etc.

  Yes

  No

  N/A

• Do the assessments and plans take into account weather conditions?

  Yes

  No

  N/A

• Do assessments and processes take into account fragile surfaces?

  Yes

  No

  N/A

• Do the arrangements and assessments take into account how the place of work will be accessed safely? Ladders extending beyond landing areas, lifts etc.

  Yes

  No

  N/A

• Does the assessment take into account injuries from falling objects? Edge protection, tools secured to people restricting access, securing materials etc.

  Yes

  No

  N/A

• Where fall arrest/ restraint systems are in use recorded inspection systems are in place?

  Yes

  No

  N/A

• Have all staff been trained in the use of the fall arrest and restraint equipment?

  Yes

  No

  N/A

• Have emergency plans have been produced that outline how staff will be rescued? These should not rely upon the emergency services

  Yes

  No

  N/A

• Is work from step ladders and ladders avoided unless light short duration work? (less than 30 minutes)

  Yes

  No

  N/A

• Is all access equipment at the site registered and inspected on a regular basis?

  Yes

  No

  N/A

• Is access to high level working areas (for example mezzanine floor) adequate?

  Yes

  No

  N/A

• Do high level storage/ working areas have adequate protection to prevent falls and objects falling?

  Yes

  No

  N/A

• Edge protection must be strong and rigid enough to prevent falls of materials and people, Placed, secured and used so that they cannot be accidentally displaced, The top guard-rail must be at least 1100 mm above the edge from which a person could fall. The gap between intermediate guard rails and any other protection must not exceed 450mm and Toe-boards strong enough to prevent materials and objects from falling.

• Have risk assessments been undertaken and controls introduced for window cleaning?

  Yes

  No

  N/A

Workplace Transport

• Does the organisation have a documented policy and arrangements for driving at work?

  Yes

  No

  N/A

• Are annual driving license checks undertaken on staff who drive on company business?

  Yes

  No

  N/A

• Does the organisation check insurance and MOT for "grey fleet" driven on company business? (grey fleet drivers own vehicle )

  Yes

  No

  N/A

• Has a workplace transport risk assessment been undertaken?

  Yes

  No

  N/A

• Are pedestrian and vehicles segregated where possible?

  Yes

  No

  N/A

• Are speed limit signs displayed?

  Yes

  No

  N/A

• Have all operators of Mechanical Handling Equipment (MHE) been trained and authorised ?

  Yes

  No

  N/A

• Is there a programme of refresher training in place?

  Yes

  No

  N/A

• Are recorded checks undertaken on a shift basis for MHE?

  Yes

  No

  N/A

• Is there a formal maintenance schedule for MHE?

  Yes

  No

  N/A

• Are "Banksmen" available to assist drivers?

  Yes

  No

  N/A

• Are they trained

  Yes

  No

  N/A

• Are drivers keys removed when they are being loaded/ unloaded?

  Yes

  No

  N/A

• Are vehicles chocked or secured when being loaded/ unloaded?

  Yes

  No

  N/A

• Are only trained and authorised staff allowed to operate and adjust dock levellers?

  Yes

  No

  N/A

Plant and Machinery

• Does the health and safety policy/management system include or refer to the purchasing, monitoring and maintenance procedures for plant and machinery?

  Yes

  No

  N/A

• Do purchasing arrangements involve production, health, safety and environmental considerations?

  Yes

  No

  N/A

• Do the purchasing arrangements ensure that equipment has adequate operating instructions?

  Yes

  No

  N/A

• Do the arrangements include ensuring adequate training is provided?

  Yes

  No

  N/A

• Do the purchasing arrangements ensure risk assessments are completed prior to use?

  Yes

  No

  N/A

• Information on residual hazards are provided? Noise etc.

  Yes

  No

  N/A

• Have risk assessments on the work equipment been undertaken? In accordance with PUWER

  Yes

  No

  N/A

• Have safe systems of work been introduced for operating the equipment?

  Yes

  No

  N/A

• Are staff trained in the safe system of work?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are documented maintenance programme in place for the equipment? E.g. PPM

  Yes

  No

  N/A

• Are records of all breakdown and maintenance for equipment available

  Yes

  No

  N/A

• Are risk assessments for maintenance and cleaning available?

  Yes

  No

  N/A

• Have documented isolation procedures been produced for all equipment? Isolations should be for all energy sources. Good practice would be for all isolations to be identified

  Yes

  No

  N/A

• Are records available of training in the isolation procedures?

  Yes

  No

  N/A

Guards and Safety Devices

• Are pre-shift guard and safety device checks undertaken for all plant and machinery?

  Yes

  No

  N/A

• Are all guards and safety devices seen in place and effective?

  Yes

  No

  N/A

• The guards and safety devices are checked as part of the maintenance programme?

  Yes

  No

  N/A

• All warning signs on the equipment in good condition and in languages that staff understand?

  Yes

  No

  N/A

• Are all e-stops and isolation points accessible and marked?

  Yes

  No

  N/A

Electricity

• Has the electrical system been installed to a recognised standard? For example BS7671 IET wiring regulations

  Yes

  No

  N/A

• Is the electrical distribution system been inspected and tested regularly to ensure safety? For example BS7671 would expect shops and

  Yes

  No

  N/A

• Is there a suitable system for inspecting and testing portable electrical equipment?

  Yes

  No

  N/A

• At the time of the visit were all electrical cabinets, fuse boards, switch rooms etc. secured against unauthorised entry?

  Yes

  No

  N/A

• Is there a written procedure for the isolation of electricity?

  Yes

  No

  N/A

• Is there records of training in the isolation procedures?

  Yes

  No

  N/A

• Are only authorised and trained people allowed to carry out alterations, repairs and maintenance of electrical systems?

  Yes

  No

  N/A

Storage

• Are warehouses restricted to authorised personnel?

  Yes

  No

  N/A

• Are all storage areas identified?

  Yes

  No

  N/A

• Where goods are stored on the floor are they flat and in good condition?

  Yes

  No

  N/A

• Has a risk assessment been undertaken that identifies safe stacking heights and incompatible materials?

  Yes

  No

  N/A

• All staff handling pallets have been trained on safe handling?

  Yes

  No

  N/A

• Are the storage areas inspected on a shift basis to ensure that materials are safe storage is maintained and includes the identification of damaged pallets and containers? (raw material, work in progress and finished goods)

  Yes

  No

  N/A

• is it recorded?

  Yes

  No

  N/A

Racking

• Has the racking been installed to a recognised standard? (SEMA)

  Yes

  No

  N/A

• Is the beam connector locks in place for all adjustable racking?

  Yes

  No

  N/A

• Has protection been installed for the racking in vulnerable areas?

  Yes

  No

  N/A

• Is the racking inspected on a regular basis by competent staff?

  Yes

  No

  N/A

• Are SWL signs displayed?

  Yes

  No

  N/A

• Does the organisation have an independent racking inspection programme?

  Yes

  No

  N/A

Hazardous Machinery

• Is there a documented procedures for the purchase, storage and use of Hazardous substances?

  Yes

  No

  N/A

• Has the organisation identified hazardous substances in use? Includes waste, by-products as well materials

  Yes

  No

  N/A

• Are copies of material safety data sheets available for materials in use?

  Yes

  No

  N/A

• Are the MSDS available to the first aiders?

  Yes

  No

  N/A

• Have risk assessments been undertaken for the hazardous substances?

  Yes

  No

  N/A

• Does these take into account frequency of exposure?

  Yes

  No

  N/A

• Do these include route of entry?

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training in the findings and controls identified?

  Yes

  No

  N/A

• Are the assessments reviewed on a regular basis?

  Yes

  No

  N/A

• Have staff been trained in the handling and use of hazardous substances? (COSHH Training)

  Yes

  No

  N/A

• Is this recorded?

  Yes

  No

  N/A

• Are engineering controls used?

  Yes

  No

  N/A

• Are they included in a PPM?

  Yes

  No

  N/A

• Are weekly recorded visual inspections undertaken?

  Yes

  No

  N/A

• Are thorough examination and tests completed? (Reg 9 COSHH)

  Yes

  No

  N/A

• Where appropriate has the organisation introduced regular workplace monitoring? ( for example dust, vapour fume in particular if the substance has a WEL)

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are the results publicised throughout the organisation?

  Yes

  No

  N/A

Legionella

• Has a legionella risk assessment been undertaken?

  Yes

  No

  N/A

• Does the site have cooling Towers?

  Yes

  No

  N/A

• Have they been registered with the Local Authority?

  Yes

  No

  N/A

• Are monthly water temperature checks being undertaken? (Hot and cold water supplies and califorers)?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are showers provided

  Yes

  No

  N/A

• Are they run weekly

  Yes

  No

  N/A

• Are they descaled and disinfected quarterly?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

Noise

• Is noise taken into account when acquiring new equipment?

  Yes

  No

  N/A

• Does the organisation have noisy processes?

  Yes

  No

  N/A

• Does the organisation have written arrangements for managing the exposure to noise?

  Yes

  No

  N/A

• Has a noise risk assessment been undertaken? This should be undertaken by a competent person, calculate Lepd and include octave band analysis

  Yes

  No

  N/A

• Is there a policy to engineer noise out wherever possible?

  Yes

  No

  N/A

• Have hearing protection zones been identified?

  Yes

  No

  N/A

• Is information, instruction and training on the risk of noise exposure provided?

  Yes

  No

  N/A

• This must include exposure levels, what the controls are and how to use them the damage that noise does to hearing

• Is there a programme of health surveillance (Audiometry) where noise levels are above the Upper exposure action value.

  Yes

  No

  N/A

Vibration

• Does the Organisation have any processes or equipment that would expose staff to Hand Arm Vibration or Whole Body Vibration?

  Yes

  No

  N/A

• Does the organisation have written arrangements for managing the exposure to vibration?

  Yes

  No

  N/A

• Has a risk assessment been completed?

  Yes

  No

  N/A

• Have exposure times been identified?

  Yes

  No

  N/A

• Are exposure times monitored

  Yes

  No

  N/A

• Is information, instruction and training on the risk of vibration exposure provided? This must include exposure levels, what the controls are and how to use them and what the dangers of exposure to vibration are?

  Yes

  No

  N/A

Manual Handling

• Have all significant manual handling activities been risk assessed?

  Yes

  No

  N/A

• Have the assessors been suitably trained?

  Yes

  No

  N/A

• Is there a process for reviewing the manual handling risk assessment?

  Yes

  No

  N/A

• Has active measures been taken to eliminate or reduce manual handling activities?

  Yes

  No

  N/A

• Have all staff undertaking significant manual handling activities had suitable training?

  Yes

  No

  N/A

• Is there a refresher training programme in place?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

DSE

• Has the Organisation undertaken DSE risk assessments?

  Yes

  No

  N/A

• Have staff been provided with appropriate, information instruction and training?

  Yes

  No

  N/A

• Has the company identified DSE "Users"?

  Yes

  No

  N/A

• Have they been offered free eye sight tests, and are they provided with eye corrective appliances for computer use if identified as necessary by the optician?

  Yes

  No

  N/A

WRULDS

• Do activities pose the risk of WRULDS? For example repetitive movements

  Yes

  No

  N/A

• Are written procedures in place for managing exposure WRULDS in place?

  Yes

  No

  N/A

• Has a risk assessment been undertaken? (e.g. ART tool)

  Yes

  No

  N/A

• Have staff been provided with information, instruction and training?

  Yes

  No

  N/A

• Are controls in place to reduce the risk? Job rotation

  Yes

  No

  N/A

• Is there a system for reporting symptoms?

  Yes

  No

  N/A

Asbestos

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

• Has asbestos been identified at the site?

  Yes

  No

  N/A

• Has an asbestos register been produced for the site?

  Yes

  No

  N/A

• This should include all known ACM on the site and materials that maybe mistaken for ACM. The following info must be included: where it is, Type, condition, position of damaged material that has been made safe

• Has a risk assessment been undertaken by a competent person?

  Yes

  No

  N/A

• Is there an asbestos management plan in place?

  Yes

  No

  N/A

• Is there a documented monitoring system?

  Yes

  No

  N/A

• Is the asbestos labelled?

  Yes

  No

  N/A

• Is there a permit to work system in place for work in areas where asbestos is present?

  Yes

  No

  N/A

• Are all staff working on or likely to come into contact with asbestos been suitably trained?

  Yes

  No

  N/A

Health Surveillance

• Does the Organisation undertake pre-employment health checks? This may be by health questionnaires and or medicals

  Yes

  No

  N/A

• Has the Organisation identified activities that would require staff to be subject to health surveillance? For example audiometry, lung function, skin checks, body mapping etc.

  Yes

  No

  N/A

• Is the health surveillance programme up to date?

  Yes

  No

  N/A

First Aid

• Does the Organisation have suitable arrangements for first aid? This should take into account the work/ shift patterns and absences.

  Yes

  No

  N/A

• Are the contact details of first aiders available?

  Yes

  No

  N/A

• Is the location of all first aid equipment suitably marked?

  Yes

  No

  N/A

• Are the first aid containers inspected regularly?

  Yes

  No

  N/A

• Are all first aiders suitably trained?

  Yes

  No

  N/A

• Is there a suitable retraining programme in place?

  Yes

  No

  N/A

Personal Protective Equipment

• Are documented arrangements for the selection, use and monitoring of PPE in place?

  Yes

  No

  N/A

• Have risk assessments shown the need for PPE?

  Yes

  No

  N/A

• Has the PPE been assessed to ensure that it is appropriate and compatible?

  Yes

  No

  N/A

• Is the use of PPE monitored?

  Yes

  No

  N/A

• Is adequate storage provided for PPE?

  Yes

  No

  N/A

• Have users been trained in the use and care of the PPE? This should include its limitations, safe use, care and maintenance and arrangements for replacement

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• At the time of the visit was PPE being used in accordance with the Organisations rules?

  Yes

  No

  N/A

Control of Contractors

• Are comprehensive arrangements for the selection, control and monitoring of contractors in place?

  Yes

  No

  N/A

• Have all contractors selected been vetted prior to appointment? The selection process should include competency, levels of insurance, available resources to ensure the health and safety of staff and others etc.

  Yes

  No

  N/A

• Is there evidence of adequate insurance cover for all Contractors?

  Yes

  No

  N/A

• Does the company have comprehensive site rules for contractors?

  Yes

  No

  N/A

• Are all significant site risk communicated to the contractors?

  Yes

  No

  N/A

• Are welfare and first aid arrangements agreed prior to work starting?

  Yes

  No

  N/A

• Is an appropriate member of staff appointed as a point of contact?

  Yes

  No

  N/A

• Do all Contractors have to attend a site induction?

  Yes

  No

  N/A

• Are RAMS produced by all Contractors for work undertaken and are these reviewed and approved before the work is allowed to commence?

  Yes

  No

  N/A

• Is there a formal process for communicating major changes to works?

  Yes

  No

  N/A

• Are permit to work systems used where appropriate? For example confined space, disturbing asbestos, excavation, work at height

  Yes

  No

  N/A

• Is there evidence of formal monitoring of contactors?

  Yes

  No

  N/A

• Is there a system of formal contractor review is in place that takes into account the health and safety performance of contractor?

  Yes

  No

  N/A

Visitors

• Is there adequate control of visitors whilst on site? For example escorted, sign in, identifiable etc.

  Yes

  No

  N/A

Temporary Workers

• Where Agency or Temporary Workers are used is there a formal documented health and safety induction?

  Yes

  No

  N/A

• Is documented information, instruction and training provided to enable Temps to undertake the tasks allocated?

  Yes

  No

  N/A

• Is suitable supervision provided for Temporary workers?

  Yes

  No

  N/A

• Is suitable and sufficient PPE provided for temporary staff?

  Yes

  No

  N/A

Fire and Emergency Plans

• Are documented arrangements in place that details fire and Emergency Planning?

  Yes

  No

  N/A

• Has a fire risk assessment been undertaken?

  Yes

  No

  N/A

• Has a written emergency evacuation plan been produced?

  Yes

  No

  N/A

• Does it detail actions to be taken in the event of an emergency?

  Yes

  No

  N/A

• Does it detail Assembly Points?

  Yes

  No

  N/A

• Are emergency evacuation drills undertaken? (2 per year)

  Yes

  No

  N/A

• Are staff provided with appropriate information instruction and training?

  Yes

  No

  N/A

• Is there an effective means of raising the alarm?

  Yes

  No

  N/A

• Are fire alarms inspected and tested in accordance with British Standards?

  Yes

  No

  N/A

• Are weekly alarm tests completed?

  Yes

  No

  N/A

• Have Fire Marshals been appointed?

  Yes

  No

  N/A

• Have Fire Marshals had appropriate training?

  Yes

  No

  N/A

• Is there evidence of emergency light tests? Monthly and annual

  Yes

  No

  N/A

• Is suitable portable fire fighting equipment is provided?

  Yes

  No

  N/A

• Are highly flammable substances stored in a safe manner?

  Yes

  No

  N/A

DSEAR

• Are there any processes or areas where dangerous substances and explosive atmospheres are possible? E.g. organic dusts (flour/ sugar) or flammable vapour (solvents)

  Yes

  No

  N/A

• Has a risk assessment been completed in accordance with DSEAR?

  Yes

  No

  N/A

• Have controls been introduced to reduce or eliminate the dangerous substances or mitigate the effects?

  Yes

  No

  N/A

• i.e. intrinsically safe electrical system, earth bonding of equipment, forced ventilation, explosion panels etc.
  Where the risk cannot be eliminated, DSEAR requires control measures to be applied in the following priority order:
  • reduce the quantity of dangerous substances to a minimum;
  • avoid or minimise releases of dangerous substances;
  • control releases of dangerous substances at source;
  • prevent the formation of a dangerous atmosphere;
  • collect, contain and remove any releases to a safe place (for example, through ventilation);
  • avoid ignition sources;
  • avoid adverse conditions (for example, exceeding the limits of temperature or control settings) that could lead to danger;
  • keep incompatible substances apart.
  These control measures should be consistent with the risk assessment and appropriate to the nature of the activity or operation
  
  In addition to control measures DSEAR requires employers to put mitigation measures in place. These measures should be consistent with the risk assessment and appropriate to the nature of the activity or operation and include:
  • reducing the number of employees exposed to the risk;
  • providing plant that is explosion resistant;
  • providing explosion suppression or explosion relief equipment;
  • taking measures to control or minimise the spread of fires or explosions;
  • providing suitable personal protective equipment.

• Are the areas where explosive atmospheres could be created identified?

  Yes

  No

  N/A

• Have emergency plans been produced?

  Yes

  No

  N/A

• Have staff been given information, instruction and training on dangerous substances and explosive atmospheres and the emergency procedures?

  Yes

  No

  N/A

Contingency Plans

• Has the organisation developed a documented contingency plan which considers critical elements of the operations? For example key personnel, buildings, plant, customers, suppliers, IT CAD/CAM and Utilities?

  Yes

  No

  N/A

• Are copies of the plans held off site?

  Yes

  No

  N/A

• Is the plan reviewed and tested regularly?

  Yes

  No

  N/A

Environment

• Does the Organisation have a Environmental Management System?

  Yes

  No

  N/A

• Does it include Policy Statement signed by a senior Manager?

  Yes

  No

  N/A

• Detail the roles and responsibilities of Managers and Staff

  Yes

  No

  N/A

• Detailed arrangements for delivering the policy?

  Yes

  No

  N/A

• Environmental Monitoring System?

  Yes

  No

  N/A

Waste

• Is there suitable waste handling arrangements and is waste stored in a safe manner?

  Yes

  No

  N/A

• Does the company have responsibility under the Packaging waste Regulations?

  Yes

  No

  N/A

• Is there evidence of information being provided to the Environment agency or membership of a compliance scheme?

  Yes

  No

  N/A

• Is the company actively seeking ways to reduce or reuse waste?

  Yes

  No

  N/A

• Are waste transfer and recycling notes available?

  Yes

  No

  N/A

Hazardous Materials

• Does the site store or handle hazardous materials?

  Yes

  No

  N/A

• Is there evidence that this undertaken without risk to the environment?

  Yes

  No

  N/A

• Are there emergency procedures in place?

  Yes

  No

  N/A

• Are staff trained in the emergency procedures?

  Yes

  No

  N/A

Emissions

• Has the site identified all liquid waste streams?

  Yes

  No

  N/A

• Have all liquid discharges been sampled and analysed?

  Yes

  No

  N/A

• Has the site identified all discharges to atmosphere?

  Yes

  No

  N/A

• Have atmospheric discharges been sampled and analysed?

  Yes

  No

  N/A

• Does the site have any discharge consents?

  Yes

  No

  N/A

• Is there evidence that they are complied with?

  Yes

  No

  N/A

• Does the site have the potential for causing nuisance noise?

  Yes

  No

  N/A

• Has boundary noise monitoring been undertaken?

  Yes

  No

  N/A

• Does the site produce nuisance odours?

  Yes

  No

  N/A

• What is in place to mitigate nuisance odours?

  Yes

  No

  N/A

Impacts and Aspects

• Has the site documented their environmental impacts and aspects?

  Yes

  No

  N/A

Communication

• Does the Organisation openly discuss environmental issues with all Stakeholders?

  Yes

  No

  N/A

• Is there a documented record of any complaints

  Yes

  No

  N/A

• Is there a system for consulting on environmental matters with the staff?

  Yes

  No

  N/A

• Does the company promote green issues in the wider community?

  Yes

  No

  N/A

• How ?

  Yes

  No

  N/A

Training

• Is there a programme of environmental training in place?

  Yes

  No

  N/A

• Has the Management Team attended training sessions on their roles and responsibilities?

  Yes

  No

  N/A

• Have Technical staff have training in how they can design and specify products/ services that will reduce the impact on the environment?

  Yes

  No

  N/A

• Have staff with specific roles in the Environmental management system been provided with appropriate information instruction and training on their roles?

  Yes

  No

  N/A

• Is the Environmental management system covered at induction?

  Yes

  No

  N/A

Processes

• Are any process covered by IPPC?

  Yes

  No

  N/A

• Is there a documented Environmental Management System?

  Yes

  No

  N/A

• Are all controls in place follow best available Techniques (BAT) and reference Sector Guidance produced by the Environment agency?

  Yes

  No

  N/A

Energy and Water Consumption

• Has the company got process for monitoring and reducing energy and water comsumption?

  Yes

  No

  N/A

Products

• Are the products environmentally sustainable?

  Yes

  No

  N/A

Raw Materials

• Are the raw materials sustainable?

  Yes

  No

  N/A

• Has a life cycle analysis been completed

  Yes

  No

  N/A

• Is the organisation seeking alternatives?

  Yes

  No

  N/A

• Are the raw materials stored in such away they don’t present a hazard to the environment? For example liquids in a bonded area

  Yes

  No

  N/A

• Are materials stored in such away as to prevent wind whip, rain and conveyance by wheels? for example damping and wheel washes

  Yes

  No

  N/A

Transport

• Does the company have a policy on reducing the impact of transport on the environment?

  Yes

  No

  N/A

Emergency Proceedures

• Does the company have documented procedures to deal with environmental incidents?

  Yes

  No

  N/A

• Are staff trained?

  Yes

  No

  N/A

• Have all stakeholders been informed of the emergency procedures if relevant?

  Yes

  No

  N/A

Site Appearance

• Has the organisation got systems in place to ensure that the site has tidy appearance?

  Yes

  No

  N/A

• Has the Organsation got systems in place to enhance the bio-diversity on site?

  Yes

  No

  N/A

• Has the Organisation got syystems in place to ensure that litter is kept to a minimum?

  Yes

  No

  N/A